December 15, 2017 – City Council Meeting Minutes

REGULAR CITY COUNCIL MEETING

DECEMBER 15, 2016

 

A Regular City Council Meeting was held on Thursday, December 15, 2016 at 7:00 p.m. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

 

Mayor Nan Gilbert-Mathis called the meeting to order, roll call and Pledge of Allegiance at 7:00 p.m.

 

Council present: Mayor Nan Gilbert-Mathis, Council members Les Hons, David Horton, Jon Hrncirik, Mary K. Fair and MPT Monty Glass.

 

Counsel present: Interim City Attorney Cody Robinette

 

City Staff: City Administrator Steve Biedermann, City Secretary Conchita Torrez and EDD Lauren Bush.

 

Guest: Jerry Ann Crawford, James Crawford, Jeff Gregg and Tres Davis.

 

Announcements from the Mayor: Mayor Nan Gilbert-Mathis wished everyone a Merry Christmas and a safe and Happy New Year

 

Citizens questions and /or comments: No one had any questions or comments at this meeting.

 

Consent Agenda: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

  1. Consider approving the consent agenda as follows:

(a.) Approve meeting minutes from Tuesday, November 22, 2016

(b.) Accept Reports:

  1. Monthly Investment Report
  2. First National Bank accounts report summary
  3. Employee List/ SFRE Membership Total Report

 

END OF CONSENT AGENDA

 

 

Council reviewed the meeting minutes and a motion was entertained. Motion made by Council member Mary K. Fair, second by Council member Jon Hrncirik to accept the consent agenda (a) Tuesday, November 22, 2016, meeting minutes with corrections. City Secretary is to remove Jared Bodkin from the City Staff list, and place on guest list.  Motion passed unanimously.

 

(b) Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to approve the reports as presented by City Staff.  Motion passed unanimously.

 

  1. Discuss and consider authorizing an administrative

service provider for the 2016-2017 Texas Capital Fund

application.

 

The City of Seymour is seeking an administrative service

provider for the 2016-2017 Texas Capital Fund project.

Lauren Bush mailed out RFP’S to several companies.

 

Motion made by Council member David Horton, second by

Council member Les Hons, to allow the ED to seek proposals

for the administrative services. Motion passed unanimously.

 

  1. Discuss and consider authorizing an engineering service

provider for the 2016-2017 Texas Capital Fund application

services.

 

The City of Seymour is seeking engineering service for

the 2016-2017, Texas Capital Fund project. Lauren Bush

mailed out RFP’S to several companies.

 

Motion made by Council member Les Hons, second by MPT

Monty Glass, to allow ED Director Lauren Bush to seek

proposals for engineering services for the Texas Capital

Fund project. Motion passed unanimously.

 

  1. Discuss, consider and approve Resolution No. 1436, a

resolution selecting Administrative Service for the 2016-

2017, Texas Community Development Block Grant Texas

Capital Fund Project.

 

City of Seymour received two Administrative Service

applications. One from GrantWorks and the other from John

Fletcher Consulting, Inc. Council reviewed both options and

a motion was entertained. Motion by MPT Monty Glass,

second by Council member Mary K. Fair, to allow

GrantWorks as the Administrative Serve for the 2016-2017,

Texas Community Development Block Grant Texas Capital

Fund Project, by approving Resolution No. 1436. Motion

passed unanimously.

 

  1. Discuss, consider and approve Resolution No. 1437, a

resolution selecting Engineering Service for the 2016-2017,

Texas Community Development Block Grant Texas Capital

Fund Project.

 

One proposal was received for the 2016-2017, Texas

Community Development Block Grant Texas Capital Fund

Project. Jacob & Martin submitted the engineering proposal.

 

Motion made by Council member Les Hons, second by MPT

Monty Glass, to accept the engineering service from Jacob &

Martin. Motion passed unanimously.

 

  1. Discuss, consider and take action to approve Resolution

No. 1438, a resolution to award administration and soft cost

management for the HOME Program.

 

Motion made by David Horton, second by MPT Monty Glass

to approve Resolution No. 1438, approving GrantWorks as

the administrator and soft cost management for the HOME

Program. Motion passed unanimously.

 

  1. Take action and remove off the table the November 22,

2016, Public Hearing and agenda item.

 

Motion made by MPT Monty Glass, second by Council

member David Horton, to remove items of the table

regarding the November 22, 2016, Regular Meeting.

 

Motion passed unanimously.

 

Regular meeting closes and Public Hearing begins at 7:17

p.m.

 

 

 

 

  1. The City of Seymour to conduct a Public Hearing

regarding current Ordinance No. 2012-02, (Seymour

Auditorium) by repealing and modifying ordinance with

updated information, and adopting Ordinance 2016-11.

 

Mr. Steve Biedermann, City Administrator for the City of

Seymour, explained to Mayor and City Council that the

Auditorium had gone through a name change back in 2012.

No other ordinance had been approved regarding these

changes. The auditorium was also available as a rental

facility and the prices were listed in the ordinance.

 

No questions or comments were made regarding this public

hearing and no one spoke for or against the ordinance.

 

Public Hearing closes and Regular meeting resumes at 7:19

p.m.

 

  1. Discuss, consider and take action to approve Ordinance

No. 2016-11, with updates as discussed in Public Hearing.

 

Motion made by Council member Jon Hrncirik, second by

Council member Les Hons, to approve Ordinance No. 2016-

11, with name change as Whiteside Center of Performing

Arts and add rental information to ordinance. Motion

passed unanimously.

 

  1. 10. Discuss and approve City bills paid for the month of

November 2016.

 

City Council reviewed the city bills paid for the month of

November, 2016 and a motion was entertained.

 

Motion made by Council member Les Hons, second by Mary

  1. Fair. Motion passed unanimously.

 

  1. Hear presentation of annual audit, as prepared by Jeff

Gregg, C.P.A., Davis Kinard Firm, contracting with City of

Seymour, for budget year October 1, 2015 through

September 30, 2016.

Mr. Jeff Gregg presented the Mayor, City Staff and City

Council with the 2016, Annual Financial Audit Report.

 

For a viewing of the City of Seymour’s Audit Report, you

may come by the City Secretary’s office.

 

No action was taken regarding this agenda item.

 

  1. Discuss, consider and take action, to accept the annual

audit as prepared by Jeff Gregg, C.P.A., Davis Kinard

Company, contracting with City of Seymour October 1, 2015

through September 30, 2016.

 

Motion made by Council member Jon Hrncirik, second by

MPT Monty Glass, to accept the annual audit as presented

by Jeff Gregg, C.P.A., Davis Kinard Company. Motion

passed unanimously.

 

  1. Discuss, consider and seek direction from City Council

regarding the Fair Labor Standards Act Overtime Rule.

 

City Council chose to table this agenda item, as they felt it

should have been placed in an executive session where it

could be discussed more freely.

 

Motion made by Council member David Horton, second by

MPT Monty Glass to table until the January 19, 2017,

Regular meeting.

 

  1. Adjournment by MPT Monty Glass, second by Council

member Les Hons at 8:09 p.m.

 

PASSED AND APPROVED ON THIS THE 19TH DAY OF JANUARY, 2017.

 

Mayor Nan Gilbert-Mathis

 

ATTEST:

 

Conchita Torrez, City Secretary, TRMC