December 20, 2018 – City Council Meeting Minutes

CITY OF SEYMOUR CITY COUNCIL
REGULAR CALLED MEETING MINUTES
DECEMBER, 20, 2018

A Regular City Council Meeting was held on Thursday, December 20, 2018 at 7:00 p.m. at the Portwood Art & Civic Center, 800 E. Morris Street, Seymour, TX 76380.

Call to Order, Roll Call and Pledge of Allegiance was led by Mayor Pro –Tem Jon Hrncirik.

Council present: Mayor Pro-Tem Jon Hrncirik, Les Hons, Paula K. Vaden, Mary K. Fair and Monty Glass.

Counsel: City Attorney Jonathan Whitsitt was not present at this meeting.

City Staff present: Blake McNeill, Chief of Police Mike Griffin, City Administrator Steve Biedermann, City Secretary Conchita Torrez, Police Clerk Samantha Sturgeon, Police Officers Casey Selman and Bryce Sawyer.

Guest: Baylor Co. Sheriff Jason Zeissel, Neal Lott, Evan Donnell, Matt Gwinn, Theresa and Jason Ermis and a host of family and friends on behalf of Jason Ermis and Bryce Sawyer.

Special Announcement: Chief Griffin and Fire Chief Les Hons, presented Community Heroism Awards to Jason Ermis and Bryce Sawyer at the Council meeting. On November 2, 2018, a gas explosion occurred at a Seymour residence in the early morning hours. Officer Sawyer and Jason Ermis entered and helped the couple out of the house which was on fire. Both Chief Griffin and Fire Chief Hons acknowledged the heroism of both men.

Announcements from the Mayor: MPT Hrncirik welcomed all the guest

Citizen’s questions and / or comments: No one signed up to speak at meeting.

Consent Agenda: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)
1. Consider approving the consent agenda as follows:
(a.) Approve meeting minutes from Regular City Council Meeting on Thursday, November 15, 2018, Special Called Council meeting minutes from Tuesday, November 20, 2018 and November 27, 2018.
(b.) Accept Reports:
1. Monthly Investment Report
2. First Bank & Trust Account Summary Report
3. Employee List/ SFRE Membership Total Report
4. Administrative and Department Reports

Motion made by Council member Paula K. Vaden, second by Council member Les Hons,
to approve consent agenda as presented by City Secretary. Motion passed unanimously.

Regular meeting will close and Public hearing begins at 7:07 p.m.

PUBLIC HEARING

2. The City of Seymour will hold a Public Hearing regarding the submission of an
application to the Texas Department of Agriculture for a Texas Community Development
Block Grant Program (TxCDBG ) grant.

City Administrator Steve Biedermann explained that this particular grant would be in
the amount of $275,000.00 and be used to work on much needed water lines in the
future. The city would be responsible for a match in the amount of $27,500.00.
No one else had questions or comments regarding this public hearing, therefore, meeting
was closed.

Public Hearing closes and Regular meeting resumes at 7:08 p.m.

3. Discuss, consider and take action regarding bids received for Engineering Services for
the CDBG Program.

Correcting the wording on agenda item #3, qualifications were received instead of bids as
written, from Jacob & Martin, Inc., and KSA Engineering.

A motion was made by Council member Hons, second by Council member Monty Glass,
to continue forward with qualifications received from both companies.
Motion passed unanimously.

4. Discuss, consider and take action to adopt Resolution No. 1476, designating an
Engineering Service Provider to complete application and project related engineering
services for the Texas Department of Agriculture’s 2019-2020, Texas Community
Development Block Grant funding.

Motion made by Council member Paula K. Vaden, to adopt Resolution No. 1476, with
corrections to wording on Section 1, and a second by Council member Mary K. Fair.
Motion passed unanimously.

5. Discuss, consider and take action to adopt Resolution No. 1477, authorizing the
submission of a Texas Community Development Block Grant Application to the Texas
Department of Agriculture for the Community Development Fund.

Motion made by Council member Monty Glass, second by Council member Paula K.
Vaden, to adopt Resolution No. 1477. Motion passed unanimously.

6. Discuss, consider and take action to adopt a Citizen Participation Plan for the City of
Seymour, Texas.

Motion made by Council member Les Hons, second by Council member Paula K. Vaden,
to adopt the Citizen Participation Plan, as this goes along with the CDBGP.
Motion passed unanimously.

7. Discuss, consider and approve the City of Seymour bills paid for the month of
November, 2018.

City bills were reviewed and a motion was entertained. Motion made by Council
member Mary K. Fair, second by Paula K. Vaden, to approve bills paid in the month of
November, 2018. Motion passed unanimously.

8. Discuss, consider and give direction to Jay Barrington, Electric Supervisor, regarding
the request of a bucket truck, as approved in the Seymour 2018-2019, budget.

Council member Les Hons, approved for Jay Barrington to proceed with his request to
look for a bucket truck as approved previously. A second was made by Monty Glass, and
motion passed unanimously.

9. Discuss and review the Public Nuisance existing ordinance regarding Livestock, Fowl,
or other animal.

No action was taken on this existing ordinance. Council was advised to look over the
current agenda and contact Lauren Bush for any questions they may have, so
that she could relate them to city attorney.

10. Discuss and review the Public Nuisance existing ordinance regarding Unsafe,
Dangerous, or Hazardous building and structures.

No action was taken on this existing ordinance. Council was advised to look over the
current agenda and contact Lauren Bush for any questions they may have, so
that she could relate them to city attorney.

11. Discuss and review the water well report as presented by Jason Bench, R.O.
Supervisor.

Looking over the water well report, the wells seem to be full and working as they should.
No action was taken on this agenda item.

Regular meeting closes and Executive Session will begin at 7:32 p.m.

12. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas
Local Government Code, under §551.074; Police Department, regarding vacation time.

Executive session closes and regular meeting resumes at 7:49 p.m.
13. Discuss and take action regarding deliberation on Executive Session.

Due to unforeseen circumstances in the Police Department, a motion was made by
Council member Les Hons, second by Council member Monty Glass, to pay Officer
Selman for his 28 hours of unused vacation time and pay Chief Griffin for his
10 hours of unused vacation time, effective on the January 4, 2019, pay period.
Motion passed unanimously.

14. Adjournment made at 7:51 p.m. by Council member Paula K. Vaden and a second by
Council member Les Hons. Motion passed unanimously.

PASSED AND APPROVED ON THIS THE 17TH DAY OF JANUARY, 2019.

Mayor Pro-Tem Jon Hrncirik

Attest:

Conchita Torrez, City Secretary, TRMC