February 21, 2019 – City Council Meeting Minutes

CITY OF SEYMOUR REGULAR MEETING MINUTES

FEBRUARY 21, 2019

 

A Regular City Council Meeting was held on Thursday, February 21, 2019 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

 

Call to Order, Roll Call and Pledge of Allegiance was led by MPT Jon Hrncirik

 

Mayor Pro-Tem Jon Hrncirik read the Statement of Appointed Officer and swore in Lan Aaron Winn for the unexpired term of Council Place #1.  Immediately following his oath of office, Mr. Winn took his place on the Council Chambers.

 

Council present: Mayor Pro-Tem Jon Hrncirik, Lan Winn, Paula K. Vaden, Mary K. Fair and Monty Glass.

 

Counsel present: City Attorney Jonathan Whitsitt

 

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torre, ED Director Lauren Bush, Electric Supervisor Jay Barrington, Code Enforcement John Byrket, Emergency Management Coordinator John Hostas, Finance Director Mary Griffin, Chief of Police Mike Griffin and Police Officer Bryce Sawyer.

 

Guest(s): Denise French, Linda Vaught, Patrick Vaught, Bob Bartley, Roddy Atkins, Beth Ferrier, Janice Sanchez, Donald Ferrier, Shannon Strickland, Elizabeth Hostas, Jeff Gregg and Jared Bodkin.

 

Announcements: Mayor Pro-Tem Hrncirik thanked Les Hons for his service and time while serving on the Council Board.

 

Citizen questions and or comments:  No one spoke at this time.

 

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

 

  1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:

 

a.)  Approve January 17, 2019, Regular Called Meeting Minutes and Special Called Meeting Minutes for February 1, 2019.

b.)  Accept Reports

  1. Monthly Investment Report
  2. First Bank & Trust accounts report summary
  3. Employee List/Golf Course Membership total
  4. 4. Administrative & Supervisor reports

 

Motion made by Council member Monty Glass, second by Council member Paula K. Vaden, to accept the consent agenda as presented by City Secretary. Motion passed unanimously.

  1. Hear presentation regarding Mitigation Planning by John Hostas, Emergency Management Coordinator.

 

John Hostas approached the podium and addressed MPT Hrncirik and City Council.

He stated that there was a mitigation planning workshop held in Graham on January 22, 2019. The region is doing well with in-kind money and only $35, 000 remains to be met.

Baylor County/ City of Seymour will be the first to have their Mitigation Plan completed, due to being declared a disaster area as a result from the rains this past fall.

 

City Council thanked John Hostas for his work on this project and no action was taken.

 

  1. Hear presentation of annual audit, as prepared by Jeff Gregg, C.P.A., Eide Bailly Firm, contracting with City of Seymour for Budget Year 2017-2018.

 

Jeff Gregg presented the annual audit to MPT Hrncirik and City Council.

 

No action was taken on this agenda item.

 

  1. Discuss and take action to accept the annual audit as prepared and presented by Eide Bailly Firm.

 

Motion made by Council member Monty Glass, second by Council member Paula K. Vaden, to accept the annual audit as presented by Jeff Gregg, Eide Bailly Firm.  Motion passed unanimously.

 

Public Hearing #1 will begin

 

  1. The City of Seymour will hold a public hearing regarding a rezoning request by Elizabeth Hostas, for 705 N. Cedar Street, also known as Lot 9, North 5 feet of Lot 8, Block 5, Morris Addition. This request is for the purpose of any future expansion of their current business, Ride Clean Car Wash, or any other business, located at 300 W. California Street.

 

Lauren Bush, Economic Development Director for the City of Seymour presented and spoke regarding this public hearing, on behalf of Elizabeth Hostas.  Ms. Hostas was requesting to rezone her property located at 705 N. Cedar Street, Lot 9 & North 5 ft., of Lot 8, Block 5, Morris Addition.  After reviewing all the information, MPT Hrncirik asked is any one had any questions or comments.  No one spoke for or against this rezone request.

The meeting was closed at this time.

 

Public hearing #2 will begin

 

 

 

 

 

  1. The City of Seymour will hold a public hearing regarding the current Unsafe, Dangerous, or Hazardous Buildings and Structures ordinance.

 

City Council had several months to look this ordinance over and request and make any changes.  City Attorney Whitsitt and L auren Bush had made some changes and presented it to council in final form. Mayor Pro-Tem asked if anyone had any questions or comments.  No one spoke for or against this ordinance.  The meeting was closed at this time.

 

Public hearing #3 will begin

 

  1. The City of Seymour will hold a public hearing regarding the current Livestock ordinance.

 

City Council had several months to look this ordinance over and request and make any changes.  City Attorney Whitsitt and L auren Bush had made some changes and presented it to council in final form. Mayor Pro-Tem asked if anyone had any questions or comments.  No one spoke for or against this ordinance.  The meeting was closed at this time.

 

 Public hearings close and Regular meeting resumes

 

  1. Discuss, consider and take action regarding rezone request from Elizabeth Hostas, for 705 N. Cedar Street.

 

Motion made by Paula K. Vaden, second by Council member Monty Glass, to accept and approve the re-zone for 705 N. Cedar Street. Motion passed unanimously.

 

  1. Discuss, consider and take action to approve Ordinance No. 2019-02, an ordinance repealing all past ordinances, regarding Unsafe, Dangerous, or Hazardous buildings and structures.

 

Motion made by Council member Mary K. Fair, second by Council member Lan Winn, to accept and approve Ordinance No. 2019-02.  Motion passed unanimously.

 

  1. Discuss, consider and take action to approve Ordinance No. 2019-03, an ordinance repealing all past ordinances, regarding Livestock.

 

Motion made by Council member Monty Glass, second by Council member Paula K. Vaden, to accept and approve Ordinance No. 2019-03.  Motion passed unanimously.

 

  1. Discuss, consider and take action to accept the Annual Police Contact Data Report, known as the Racial Profile Report, as presented by Seymour Police Chief Mike Griffin.

 

Chief of Police Mike Griffin, reviewed the Racial Profile Report with MPT Hrncirik and City Council.  No one had any questions or comments regarding this annual report.  Motion made by Council member Monty Glass, second by Council member Lan Winn, to accept report as presented.  Motion passed unanimously.

  1. Discuss, consider and take action regarding Bucket Truck bids for the Electric Department: Altec $143,047.00 or Versalift Southwest, L.L.C.  $119,174.00 plus delivery fee of $ 412.00

 

Jay Barrington, Electric Supervisor addressed MPT Hrncirik and City Council. Jay stated that he had been saving money in a reserve fund for about 5 years for a bucket truck.

 

Jay also requested for the add on to be included in this bid: delivery, ladder rack, side access with curbside 2nd vertical compartment and platform elevator.

 

Upon reviewing the two bids received a motion was entertained.

 

Motion made by Council member Monty Glass, second by Council member Lan Winn, to accept the Versalift bid plus the add on options.   Motion passed unanimously.

 

  1. Discuss, consider and take action to approve the city bills paid in January, 2019.

 

Motion made by Council member Paula K. Vaden, second by Council member Monty

Glass, to approve the city bills paid the month of January, 2019.  Motion passed

unanimously.

 

  1. Authorize City Staff to advertise for City Wide Spring Clean up Week to be held Saturday, April 13th through Sunday, April 21st, 2019.

 

Motion made by Council member Monty Glass, second by Council member Paula K. Vaden, to approve the City Wide Spring Clean up for Saturday, April 13th through April 21st.  Motion passed unanimously.

 

  1. Discuss and review the City of Seymour Water Well Report, as presented by Jason Bench, R.O. Supervisor.

 

City Administrator Steve Biedermann  stated that the wells continue to rise and are doing well.   No action was taken on this agenda item.

 

  1. Discuss, consider and take action regarding the purchase of a water slide for the City of Seymour Pool.

 

City Council reviewed three purchase options to consider for the City of Seymour Pool.

 

A motion was entertained by MPT.

 

Motion made by Council member Monty Glass, second by Council member Paula K. Vaden to approve the Commercial Water Slide option #203, for $27,595.00. Motion passed with 3 ayes and 1 nay by Council member Mary K. Fair.  Motion passed with ayes.

 

  1. Discuss, consider and take action regarding Salt Fork River Estate rules and guidelines.

 

It was decided to further review and presents this in the next month or so.  No action was taken at this time.

 

  1. Discuss, re-consider and take action, regarding the July 19, 2018, decision made regarding MHMR location.

 

Denise French and Roddy Adkins, representatives for MHMR, spoke regarding this agenda item.  Mr. Roddy stated he was the Executive Director of the Helen Farabee Center and is one of 39 entities in the State of Texas.

 

MHMR Center delivers mental health services, provides out patience substance abuse services and has a 24 hr crisis call center.  MHMR has served Seymour/Baylor Co. since 1970 and is currently serving 2 days a week by the Haskell Staff.

 

They have searched for possibilities to utilize another location and building and have not been able to find one at this moment.  They are hoping that City Council will reconsider their former decision and allow them to stay at their current location.

 

No action was taken on this agenda item at this time. Mr. Roddy and Mr. Biedermann will meet in the next week or so and see what possibilities are available.

 

  1. Discuss and give direction to Finance Director, Mary Griffin, regarding the acceptance of Memorial Donations for James Standlee.

 

Motion made by Council member Mary K. Fair, second by Council member Monty Glass, to allow Mary Griffin, Finance Director for the City of Seymour, to set up a bank account for the James Standlee Memorial Fund.  Motion passed unanimously.

 

At this time it was brought to the City Secretary’s attention that a citizen by the name of Donald Ferrier had signed up for Citizens questions/comments.  At this time MPT Hrncirik asked that Mr. Ferrier approach the podium and address City Council.

 

Mr. Ferrier  addressed MPT and City Council and stated he was interested in the Executive Session that was to follow.  He asked if he could stay and find out after the executive session what would be decided, if anything.   MPT Hrncirik stated yes.

 

At 8:46 p.m. , MPT Hrncirik asked for a recess.

Recess ended at 9:04 p.m.

 

Regular Meeting closes and Executive Session will begin at 9:05 p.m.

 

 

 

  1. An Executive Session (closed to the public) pursuant to Chapter 551 of the Texas Local Government Code, under Section § 551.071; Consultation with City Attorney and Section § 551.072; Real Property with potential litigation regarding 312 E. Lincoln Street.

 

Executive Session will close and Regular Meeting will resume at 9:40 p.m.

 

  1. Discuss and take action regarding deliberation during Executive Session.

No action was taken regarding Executive Session .

 

  1. Adjournment by Council member Monty Glass, second by Council member Paula K. Vaden to adjourn meeting.

 

PASSED AND APPROVED ON THIS THE21ST DAY OF MARCH, 2019.

 

Mayor Pro-Tem Jon Hrncirik

ATTEST:

Conchita Torrez, City Secretary T.R.M.C.