January 19, 2017 – City Council Meeting Minutes

CITY OF SEYMOUR

 CITY COUNCIL REGULAR MEETING

 JANUARY 19, 2017

                                                                           

A Regular City Council Meeting was held on Thursday, January 19, 2017 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

 

Call to order, roll call and Pledge of Allegiance was led by Mayor Nan Gilbert-Mathis.

 

Council Members Present: Mayor Nan Gilbert-Mathis, Council members Les Hons, David Horton, Jon Hrncirik, Mary K. Fair and MPT Monty Glass.

 

Counsel Present: City Attorney Jonathan Whitsitt

 

City Staff Present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin, Police Chief Mike Griffin, ED Director Lauren Bush, Supervisors Adam Sturgeon and Robert Torrez.

 

Guest (s): Gerald Moore, Cody Robinette and Cloy Richards.

 

Announcements from the Mayor: Mayor Nan Gilbert-Mathis welcomed all the guests.

 

Citizen’s questions and or comments: Cody Robinette, County Attorney expressed his gratitude to the Mayor and City Council for allowing him to work for the City in previous months and stated that Mr. Whitsitt would do a great job for the City.

 

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

  1. Consider approving the consent agenda as follows:

(a.) Approve the Regular meeting minutes for December 15, 2016, Special Called meeting minutes for December 21, 2016 and January 11, 2017, Special Called meeting minutes.

(b.) Accept REPORTS

  1. Monthly Investment Report
  2. First National Bank accounts report summary
  3. Employee List/ Salt Fork membership report

 

(c.) Accept and approve the City of Seymour, Texas, Quarter One (1) Investment Report, as presented by the Investment Officers.

 

END OF CONSENT AGENDA

 

Council reviewed the Consent Agenda and a motion was entertained. Motion made by MPT Monty Glass, second by Council member Jon Hrncirik, to accept the Consent Agenda as presented by City Staff.  Motion carries.

 

  1. 2. Approve General Election Order for Saturday, May 6, 2017, for the City of Seymour,   Mayoral position, Council place #2 and Council place #4 for a Two Year Term.

 

Council reviewed the election order and a motion was entertained. Motion made by Council member Les Hons, second by MPT Monty Glass, to approve the Order of Election to take place on May 6, 2017, for the City of Seymour. Motion carries.

 

  1. Discuss, consider and approve Resolution No. 1439, appointing Judges and Clerks for the City of Seymour General Election, which will be held on Saturday, May 6, 2017.

 

Council reviewed the resolution and a motion was entertained. Motion made by Council member Jon Hrncirik, second by Mary K. Fair to approve Resolution No. 1439, appointing Judges and Clerks for the General Election. This year the judges will be as follows: Early Voting Clerk Jeri Lawrence, Voting Judge Kathy Harper and Alternate Judge Shawn Browning.  Motion carries.

 

  1. Discuss, consider and take action on adoption of Ordinance No. 2017-01, authorizing the issuance and sale of City of Seymour, Texas Combination Tax and Surplus Revenue Certificates of Obligation, Series 2017, for water system improvements; levying an annual ad valorem tax and providing for the security for and payment of such certificates; providing an effective date; and enacting other provisions relating to the subject.

 

Council reviewed Ordinance No. 2017-01, which is the next step to move forward with the Selenium project. The City of Seymour is in the process of improving the water system and would use these certificates to do so. A motion was entertained and made by Council member David Horton, second by Council member Les Hons to approve Ordinance No. 2017-01. Motion carries.

 

  1. Discuss, consider and take action to approve Resolution No. 1440, approving the execution and delivery of a principal forgiveness agreement with principal forgiveness relating to water system improvements; and resolving other matters relating to the subject.

 

Council reviewed the resolution regarding the approval and execution of a principal forgiveness agreement. Motion made by Council member Les Hons, second by MPT Monty Glass, to approve Resolution No. 1440. Motion carries.

 

  1. Discuss, consider and take action to approve Resolution No. 1441, a resolution authorizing submission of an application to the Texas Department of Agriculture for a 2017 Program Year Texas Capital Fund infrastructure grant to construct public utility improvements in support of an economic development project proposed by a regional used farm and industrial equipment dealer and farm machinery consignment auction company.

 

Mr. Cloy Richards with GrantWorks explained that ED Director Lauren Bush had applied for an infrastructure grant in support of an economic development project for a dealer and farm machinery consignment auction company. The application will be submitted and approving the resolution would allow EDD to move forward.

 

A motion was entertained by MPT Monty Glass, second by Council member Mary K. Fair, to approve Resolution No. 1441. Motion carries.

 

  1. Discuss, consider and take action on adoption of a Citizen Participation Plan and Citizen Complaint Procedures to be followed during implementation of Texas Community Development Block Grant Program projects.

 

The Citizen Participation Plan and Citizen Complaint Procedure is also a part of the process and is in conjunction with Resolution No. 1441.

 

A motion was entertained by Council member Jon Hrncirik, second by MPT Monty Glass to approve the Citizen Participation Plan. Motion carries.

 

  1. Hear report from the following supervisors: Administration, Finance, Police Dept., Water/Sewer/RO, Electric, Street/Park, Salt Fork/Pool and Economic Development.

 

Mr. Biedermann gave his oral Administration report along with the electric’s and SFREC/Pool report in the absence of Jay Barrington and Todd Hrncirik. All other supervisors gave their respective reports.  No action is taken on this agenda item.

 

  1. Discuss, consider and take action to retain the firm of Jacob and Martin, Inc., for City of Seymour Fiscal Year 2016-2017.

 

     A motion was entertained by MPT Monty Glass, second by Council member

Les Hons, to approve the 2016-2017, Retainer Agreement between the City of

Seymour and Jacob and Martin, Inc.  Motion carries.

 

  1. Discuss and approve account payable bills paid in December 2016, for the City of Seymour, excluding Contech Engineered Solutions Inc.

 

Council reviewed the account payable bills, with the exclusion of Contech Engineered Solutions, Inc.   A motion was entertained by Council member Les Hons, second by Council member Jon Hrncirik, to approve bills paid for the month of December, 2016.

Motion carries

 

  1. Discuss and approve Contech Engineered Solutions Inc. bill paid in December 2016.

 

A motion was entertained by Council member Jon Hrncirik, second by Council member Mary K. Fair, to pay Contech Engineered Solutions Inc., for the month of December 2016. Motion passes with 4 ayes and Council member David Horton abstains from vote.

 

  1. Discuss, consider and take action to allow Finance Director to create a separate account for petty cash in regards to insufficient checks.

 

After discussing with City Staff and reviewing the best option, Council member Les Hons, second by MPT Monty Glass, to give City Administrator Steve Biedermann direction and allow him to visit with Dana Winn at First Bank & Trust to set up an insufficient check fund account. Motion carries.

 

  1. Discuss, consider and take action regarding annual agreement between City of Seymour and MHMR.

 

The annual agreement between the City of Seymour and MHMR (Helen Farabee Center) was reviewed by our city attorney and approved.

 

A motion was entertained by Council member Jon Hrncirik, second by Council member David Horton to approve the annual agreement. Motion carries.

 

  1. Discuss, consider and take action regarding agreement between City of Seymour and Chamber of Commerce, relating to 109 E. McLain Street.

 

The Chamber of Commerce has been busy renovating the WPA Rock House at the park for future use. City Secretary was informed by Chief Griffin that the address may be incorrect as stated on the agenda.  The correct address for the WPA house is 916 E. McLain Street, with correction noted.

 

A motion was entertained by MPT Monty Glass, second by Council member Les Hons, to approve said agreement between the City of Seymour and Chamber of Commerce. Said agreement was reviewed and approved by City Attorney.  Motion carries.

 

  1. Discuss and remove tabled agenda item regarding the Fair Labor Standards Act Overtime Rule, from the December 15, 2016, Regular City Council Meeting.

 

A motion was entertained by Council member David Horton, second by MPT Monty Glass, to remove the Fair Labor Standards Act Overtime Rule from the December 15, 2016, tabled agenda. Motion carries.

 

Regular meeting closes and Mayor Nan Gilbert-Mathis calls for a recess at 8:02 p.m.

 

Recess closes and Executive Session begins at 8:25 p.m.

 

  1. An Executive Session (closed to the public) pursuant to Chapter 551 of the Texas Local Government Code under Section §551.074: Personnel matters; Fair Labor Standards Act Overtime Rule.

 

Executive Session closes and Executive Session Two will begin at 8:35 p.m.

 

  1. An Executive Session (closed to the public) pursuant to Chapter 551 of the Texas Local Government Code under Section §551.074: Personnel Matters; Merit performances

 

Executive Session closes and Regular Meeting resumes at 9:07 p.m.

 

  1. Discuss and take action resulting from deliberations during Executive session One.

 

No action taken

 

  1. Discuss and take action resulting from deliberations during Executive session Two.

 

No action taken

 

  1. Adjournment by MPT Monty Glass, second by Council member David Horton at 9:10 p.m. Motion carries.

 

PASSED AND APPROVED ON THIS THE 16TH DAY OF FEBRUARY, 2017.

 

Mayor Nan Gilbert-Mathis

 

Attest:

 

Conchita Torrez, City Secretary- TRMC