July 19, 2018 – City Council Meeting Minutes

City of Seymour City Council

Regular Called Meeting Minutes

July 19, 2018

 

A Regular City Council Meeting was held on Thursday, July 19, 2018 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

 

Mayor Pro-Tem Jon Hrncirik called the meeting to order, along with roll call and led the Pledge of Allegiance at 7:00 p.m.

 

Council members present: MPT Jon Hrncirik, Les Hons, Paula K. Vaden, Mary K. Fair and Monty Glass.

 

Counsel present: Jonathan Whitsitt, City Attorney was present.

 

City Staff: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Economic Development Director Lauren Bush, Finance Director Mary Griffin, Water/Sewer Supervisor Robert Torrez, Utility Supervisor Nita Hons, Emergency Management Coordinator John Hostas, R.O. Supervisor Jason Bench, Chief of Police Mike Griffin and Police Officer Casey Selman.

 

Guest(s) present: Blake Laughlin, Jeff Truhn, Robert Castilleja, Laura Benson,  Baylor Co. Judge Rusty Stafford and Steve Moffitt.

 

Announcements from the Mayor Pro-Tem: There were no announcements from MPT at this time.

 

Citizen’s questions and/ or comments: No one signed up to speak at the meeting.

 

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

 

  1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:

 

  1. A) Approve Thursday, June 21, 2018, Regular Meeting Minutes and Town Hall Minutes for July 3, 2018.

 

  1. B) Accept Reports:
  2. Monthly Investment Report
  3. First Bank & Trust Bank Account Summary Report
  4. Employee & Salt Fork Membership Report
  5. Written reports from City Administrator and Supervisors

 

  1. C) Accept and approve the City of Seymour Quarter 3 Investment Report, as presented by Investment Officers.

 

 

END OF CONSENT AGENDA

 

Motion made by Council member Monty Glass, second by Council member Paula K. Vaden, to accept the consent agenda as presented by City Secretary.  Motion passed unanimously.

 

  1. Discuss, hear presentation from Steve Moffitt, with Schneider Engineering. Council will give Steve Moffit and City Administrator Steve Biedermann direction.

Steve Moffitt, representative for Schneider Engineering addressed MPT Hrncirik and City Council.  Steve stated that the Electric Reliability Council of Texas (ERCOT)

manages the flow of electricity to over 24 million Texas customers.

ERCOT’S main responsibility is ensuring the reliability of the grid and is made up of over 43,000 miles of transmission line and over 550 generation units.

Steve also explained the difference between a Transmission Hub and a Transmission Load Zone by saying that power delivered to Hub means end-user takes on congestion risk.  Power delivered to Load Zone means supplier has congestion risk.  He stated that our supplier which is AEP currently delivers through the West Hub (AEP does not cover congestion risk). Also our original contract date was June 22, 2007 and our contract was blended and extended in 2014. Our current contract will expire December 31, 2020.

No action was taken on this agenda item as this was information only.

 

  1. Discuss and hear presentation from Emergency Management Coordinator John Hostas, regarding Emergency Mitigation Planning.

EMC John Hostas addressed MPT Hrncirik and City Council. John spoke on the importance of Baylor County having a tornado and individual shelters, in the event a flood should occur in our area. He also stated that there will be a Mitigation Planning Meeting on July 26, 2018, at the Whiteside Center for Performing Arts, at 6:00 p.m.

No action was taken on this agenda item, as John Hostas gave information only.

MPT Hrncirik moved on to the next agenda item.

 

 

  1. Discuss, consider and take action regarding the City of Seymour to participate as a full time participant or a stakeholder, with the Disaster Mitigation Plan.

EMC Hostas addressed MPT and City Council, regarding the Disaster Mitigation Plan.  If the City of Seymour chose to participate as a full time participant, the City would not have to go through the County to make an application, should a disaster occur in Baylor County. If the City chose to participate as a stakeholder, the City would apply through the county and divide the monies available.

Motion made by Council member Mary K. Fair, second by Council member Paula K. Vaden, to participate as a full time partner and when, and if a disaster should occur, the city would automatically apply on its own.  Motion passed unanimously.

 

Regular Meeting closes and Public Hearing will begin at 7:48 p.m.

 

  1. A Public Hearing regarding the repealing of Ordinance No. 97-4, regarding the restriction of use of streets located within the City of Seymour, Texas by trucks having a payload rating of more than 5,000 pounds.

 

Discussion was held regarding this Public Hearing on trucks having a payload rating of more than 5,000 pounds.  Mr. John Truhn addressed MPT Hrncirik and City Council and brought up several valid points that needed to be addressed if this ordinance would be beneficial to our community and their different needs.

 

Public Hearing closes and Regular Meeting will resume at 8:10 p.m.

 

  1. Discuss, consider and take action to approve Ordinance No. 2018-05, restriction of truck payload rating of more than 5,000 pounds, and repealing all existing ordinances.

Motion made by Council member Mary K. Fair, second by Council member Monty Glass, to repeal Ordinance 97-4, in its entirety, and allow City Administrator Steve Biedermann to work on a new ordinance and present to City Attorney for approval before presenting it at our next Council meeting. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding the one or two year agreement between the City of Seymour and Helen Farabee Center.

 

City Council reviewed the agreement and a motion was entertained.

Motion made by Council member Paula K. Vaden, second by Council member Les Hons, to approve the City of Seymour and Helen Farabee Center for one year.

City Administrator Steve Biedermann is also to contact the MHMR Office Manager and notify them to begin looking for a location within their one year agreement.

Motion passed unanimously.

 

  1. 8. Discuss, review, and give direction to City Administrator Steve Biedermann regarding Water and Sewer Ordinance 2016-06.

A discussion regarding Water/Sewer Ordinance 2016-06, Section 7 (c)

was discussed due to how the existing ordinance read.  The current ordinance states that water is not cut off for non-pay on Fridays or any day prior to holidays. Also, on extreme weather conditions, those conditions being temperatures forecasting above 100 degrees Fahrenheit for three (3) or more days, or temperatures forecasted below 32 degrees Fahrenheit for a 24 hour period.

City Council gave City Administrator Steve Biedermann direction to re-write Ordinance No. 2016-06, Section 7( c ) and remove the summer and winter temperatures out of the existing ordinance and to amend section 7 (c ) and

present to City Council at the August 23, 2018, Regular Meeting.

 

  1. Discuss, consider and take action to approve Resolution No. 1467,

  amending Operating Budget 2017-2018. A one-time budget adjustment

  regarding Seymour Police Department.  This budget adjustment is for

  Animal Control/Code Enforcement use in the amount of $11,928.00

 

Motion made by Council member Mary K. Fair, second by Council member Monty Glass, to accept Resolution No. 1467, approving a one-time budget adjustment for Animal Control/Code Enforcement in the amount of $11,928.00. Two Council members voted Nay, therefore, MPT Jon Hrncirik broke the tie with a Yea. The Yeas passed unanimously.

 

  1. Discuss, consider and take action to change the August 16, 2018, Regular

Council Meeting, to August 23, 2018.

 

Motion made by Council member Monty Glass, second by Council member Paula K. Vaden, to approve changing the August Regular City Council Meeting to August 23, 2018. Motion passed unanimously.

 

  1. Discuss, consider and take action to approve City of Seymour bills paid the month

of June, 2018. 

 

Motion made by Council member Les Hons, second by Council member Monty Glass, to approve City of Seymour bills as presented.  Motion passed unanimously.

 

  1. Discuss and review the City of Seymour Water Well Level Report as presented by R.O. Plant Supervisor Jason Bench.

 

Jason Bench, R.O. Plant Supervisor reviewed the water well level report with MPT Hrncirik and City Council.  He stated that the wells had dropped about 4 ½ inches and reminded us that water restrictions was not because of the impact it would have on the aquifer, but, of the amount of water that was available to us. During the last drought, the pumping reports looked bad, as there was just enough water to operate the plant.  This is no longer the case. He also stated that he believed it is not in the best interest of anyone to change the current drought response stage.

 

This was information only and no action was or needed at this time.

 

  1. Discuss, consider and take action to appoint three (3) appointees to the City of Seymour Electrical Board.

 

After discussing this agenda item, Council felt it was in the best interest to check further into this and not take any action.

 

  1. Discuss, consider and give direction to City Administrator Steve Biedermann, regarding the possibility of City of Seymour taking debit/credit cards.

 

Mary Griffin spoke regarding this agenda item and further information was requested by MPT Hrncirik and City Council.  No action was taken as Griffin will seek further information and present to Council in the next month or so.

 

  1. Discuss, consider and take action regarding Stop Sign request at corner of 11th Street and N. Cedar Street due to speeding traffic.

 

Chief Griffin addressed MPT Hrncirik and City Council regarding this agenda item.  It was decided that a stop sign should be placed at the corner of 11th Street and N. Cedar Street.  Motion made by Council member Les Hons, second by Council member Monty Glass, to place a sign at the above location.  Motion passed unanimously.

 

  1. Discuss, consider and take action to approve Resolution No. 1468, amending Operating Budget 2017-2018. A one-time budget adjustment regarding Administrative Department. This budget adjustment is for the purchase of two (2) wireless operation scoreboards for the Portwood Softball/Baseball Fields, in the amount of $6,058.00.

 

 

Motion made by Council member Mary K. Fair, second by Council member Paula K. Vaden, to approve Resolution No. 1468, a one-time budget adjustment for the purchase of two wireless operation scoreboards for the Portwood Softball/Baseball Fields in the amount of $6,058.00. Motion passed unanimously.

 

  1. Discuss, consider and give direction to City Staff regarding Resolution No. 1342, Purchasing Policy for the City of Seymour.

 

Resolution No. 1342 is the current Purchasing Policy for the City of Seymour.  Upon reviewing Council has a change they would like to make and will get with City Staff to discuss these changes.  Upon making those changes it will be brought back to City Council for review.

 

This agenda item was tabled by Council member Monty Glass, second by Council member Paula K. Vaden.  Motion passed unanimously.

 

  1. 18. Discuss, consider and take action regarding grinding of brush pile at Seymour Transfer Station, per direction of TCEQ.

 

Upon reviewing the quotes that were presented to City Council, a motion was entertained.  Motion made by Council member Les Hons, second by Council member Monty Glass, to accept quote of $23,150.00, including MOB

(mobilization of equipment)   Motion passed unanimously.

 

Recess was called by MPT Hrncirik at 9:40 p.m.

 

Regular Meeting closes to begin Executive Session at 9:50 p.m.

 

 

  1. 19. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under §551.074; Personnel matters-Police Officer Charles Landers and employment transfer.

 

Executive Session closes and Regular meeting will resume at 10:04 p.m.

 

  1. Discuss, consider and take action regarding deliberations from Executive Session.

 

No action taken on this Executive Session.

 

  1. Adjournment

 

Adjournment made by Council member Les Hons, second by Council member Monty Glass to close meeting at 10:05 p.m.

 

PASSED AND APPROVED ON THIS THE 23RD DAY OF AUGUST, 2018.

Mayor Pro-Tem Jon Hrncirik

 

Attest:

 

City Secretary Conchita Torrez, TRMC