June 21, 2018 – City Council Meeting Minutes

CITY OF SEYMOUR

REGULAR CITY COUNCIL MEETING

JUNE 21, 2018

 

A Regular City Council Meeting was held on Thursday, June 21, 2018 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

 

MPT Jon Hrncirik called the meeting to order, roll call and Pledge of Allegiance at 7:00 p.m.

 

Council present: MPT Jon Hrncirik, Les Hons, Paula K. Vaden, Monty Glass and Mary K. Fair.

 

Council absent: Mayor Josh Sosolik

 

Counsel present: City Attorney Jonathan Whitsitt

 

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, ED Director Lauren Bush, Electric Supervisor Jay Barrington, EMC John Hostas and Seymour Police Department Officer Casey Selman.

 

Guest (s): Kimberly Stevenson, Dylan Campeau, Daniel Huskamp, Royce Stallcup,

Jason Zeissel, and Ameresco Representatives George Rash and Randy Wills.

 

Announcements from the Mayor: No announcements from MPT Hrncirik.

 

Citizen’s questions and/or comments:  At this time Jason Zeissel approached the podium and addressed MPT Hrncirik and City Council.

 

Mr. Zeissel stated that he would like to address the agenda item regarding the Portwood Baseball Field; this agenda item would be addressed later during the meeting.

 

Ziessel stated that the Softball Youth Association would like to place a new fence at the field, which he feels would make the field better and easier to maintain.  He thanked MPT Hrncirik and City Council for all their past support, help and consideration on this matter.

 

Consent Agenda: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

 

  1. Consider Approving the Consent Agenda as follows:

 

  1. a) Approve Thursday, May 17, 2018, Regular Meeting Minutes
  2. b) Accept Reports
  3. Monthly Investment Report
  4. First Bank & Trust account report summary
  5. Employee & Contract List/ SFRE Membership Total
  6. Written reports by City Administrator and Supervisors

 

End of Consent Agenda  

 

Motion made by Council member Monty Glass, second by Council member Les Hons, to accept consent agenda as presented by City Secretary.  Motion passes unanimously.

 

  1. Discuss and take action on presentation from AMERESCO Representative George Rash.

 

Mr. George Rash addressed MPT Hrncirik and City Council. A Preliminary Energy Audit had been previously sent for their review.

 

Mr. Rash stated that they are one of the Nation’s Largest Independent Energy Services Companies and on average; Ameresco achieves 103 % of all performance guarantees.

 

The program must be budget-neutral or positive each year (all costs, including debt) and the typical guarantee term ranges from 10 to 15 years with Texas allowing for a 20 year term.

Performance is guaranteed by Ameresco.  This program will help with water and electric replacements, street lights, facility infrastructure such as HVAC and lighting, water and wastewater treatment plants.

 

The Preliminary Assessment provides the city with an overview of the energy conservation measure findings as per data supplied by staff.

 

Mr. Rash’s recommendation would be for the city to proceed with investment grade audit.

 

Regular Meeting closes and Public Hearing begins at 7:41 p.m.

 

  1. Conduct a Public Hearing regarding request of Daniel Huskamp, for re-zoning of Lots 11 &12, Block 30, of the Original Seymour Addition, located on 310 E. Ingram Street, zoning change to be considered is from a B-1 Commercial to a B-2 Commercial Zone.

 

Economic Development Director Lauren Bush addressed MPT Hrncirik and City Council regarding this request from Daniel Huskamp.

 

Mr. Huskamp purchased the property known as 310 E. Ingram Street. He has begun the process of turning it into a mechanic shop. He would like for City Council to approve the change from a B-1 Commercial Zone to a B-2  Commercial Zone.

 

The following is the difference between a B-1 Commercial Zone and a B-2 Commercial Zone:

 

The B-1 Restricted Commercial District has been established to limit commercial uses and operations within enclosed buildings and prohibiting the outside storage and display of goods, materials, vehicles and equipment.

 

B-2 Restricted Commercial District is established to accommodate most commercial activities that cannot generally be accommodated in “B-1” District.  This district permits the storage of goods, materials, equipment, machinery and vehicles outside of enclosed buildings.

 

Public Hearing closes and Regular Meeting resumes

  1. Discuss, consider and take action to approve Ordinance No. 2018-04, an ordinance to change 310 E. Ingram Street, from a B-1 Commercial to a B-2 Commercial Zone, per request of Daniel Huskamp.

 

The final decision was to give Daniel Huskamp one year to complete a solid permanent fence, that he said would be made of metal, on the west side of the property. Also, at minimum, a temporary fence for the purpose of screening was to be erected on the east side until the construction project.  Mr. Huskamp described (including an additional day and concrete area) was completed. All vehicles that were to be on the property long term were to be stored behind the screening and the property was to maintain a pleasant aesthetic.

 

Motion made by Council member Les Hons, second by Council member Monty Glass, to allow 310 E. Ingram Street, to change from a B-1 Commercial Zone to a B-2 Commercial Zone, as per request of Daniel Huskamp.  Motion passes unanimously.

 

  1. Discuss and hear annual update from Royce Stallcup, regarding the Harris Land Lease.

 

Mr. Stallcup was awarded the Harris Land Lease at the July 20, 2017, Regular City Council Meeting, for the amount of $2, 000.00 per year with the first five years proceeds go toward improvements, and the second 5 year term of $2,000.00 going to the City of Seymour.

 

Mr. Stallcup addressed MPT Hrncirik and City Council and gave an update on his first year of progress regarding the 200 Acre Tract, known as Harris Land Lease.

 

Council was pleased with the progress being made and Mr. Stallcup will report to Mayor and City Council each year.

 

No action was taken on this agenda item.

 

  1. Discuss and re-visit the Portwood Pavilion Baseball Park, and consider the request of the Seymour Youth Softball Association, to make improvements to said park.

 

City Council would like to see a collapsible fence placed and the City would maintain it. A proper breakaway fence would be more feasible. After re-visiting the Portwood Pavilion Baseball Park, council did not make a definite decision regarding this matter.

No action was taken.

 

  1. Discuss, consider and take action to approve City of Seymour bills paid in the month of May, 2018.   

 

Motion made by Council member Monty Glass, second by Council member Paula K. Vaden, to approve City of Seymour bills for the month of May, 2018.  Motion passes unanimously.

 

 

  1. Discuss and review the City of Seymour Water Well Levels Report.

 

Water well report was reviewed by MPT Hrncirik and City Council.

City Council questioned the report as the City has not received much rain for the average to

remain the same. City Council requested from City Administrator a water comparison from

two years prior to current at the next council meeting.  Council would like for RO Supervisor

Jason Bench to attend the July, Regular City Council meeting.

 

  1. Discuss, consider and take action to approve Resolution No. 1467, a resolution to amend the operating budget for Fiscal Year 2017-2018, a onetime budget adjustment for municipal purposes regarding the Seymour Police Department for a Code Enforcement/Animal Control pickup, in the amount of $11,928.00.

 

City Council had questions regarding this one time budget adjustment, therefore, no action was taken on this item.  This will be reviewed again at the July, 2018, Regular City Council Meeting.

 

  1. Discuss, consider and take action to approve TXDOT Aviation Ramp Grant Funding.

 

City Administrator Steve Biedermann stated that the City of Seymour had approved a TXDOT Grant Funding in years past.  He was seeking direction from City Council to proceed with this project.

 

Motion made by Council member Mary K. Fair, second by Council member Monty Glass, to approve the TXDOT Aviation Ramp Grant Funding. Motion passes unanimously.

 

  1. Discuss, consider and take action regarding letter of resignation from City of Seymour Mayor Josh Sosolik.

 

City Secretary Conchita Torrez received a letter of resignation from Mayor Josh Sosolik on June 18, 2018. Council needed to take action on this matter.

 

Motion made by Mary K. Fair, second by Council member Monty Glass, to accept letter of resignation from Josh Sosolik.  Motion passes unanimously.

 

Regular Meeting will close and Executive Session(s) will begin following a 5 minute recess.

 

Executive Session begins at 9:04 p.m.

 

  1.  An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code, under §551.071; Consultation with City Attorney regarding Louis Johnson Auditorium.

 

Executive Session closes at 9:24 p.m.  and Executive Session Two begins at 9:25 p.m.

 

  1. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under §551.074; Discussion regarding Mayor Position.

 

Executive Session closes and Regular Meeting resumes at 9:31 p.m.

 

  1. Discuss and take action regarding deliberation from consultation with City Attorney regarding the Louis Johnson Auditorium.

 

No action taken on this agenda item.

  1. Discuss and take action regarding deliberation on Mayor position.

 

No action taken on this agenda item.

 

  1. Adjournment was made by Council member Monty Glass to close meeting.

No second needed on this adjournment, per City Attorney Jonathan Whitsitt.

 

PASSED AND APPROVED ON THIS THE 19TH DAY OF JULY, 2018.

 

MPT Jon Hrncirik

 

ATTEST:

 

City Secretary, Conchita Torrez, TRMC