September 21, 2017 – City Council Meeting Minutes

MINUTES OF REGULAR CITY COUNCIL MEETING
CITY OF SEYMOUR, TEXAS

A Regular City Council Meeting was held on Thursday, September 21, 2017 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

The Council meeting was called to order at 7:00 p.m. by Mayor Josh Sosolik, along with roll call and Pledge of Allegiance.

Proclamation: Mayor Sosolik read the Seymour Ministerial Alliance Proclamation.

Council present: Mayor Josh Sosolik, MPT Jon Hrncirik, Les Hons, Paula K. Vaden, Mary K. Fair and Monty Glass.

Counsel present at meeting:  City Attorney Jonathan Whitsitt was absent

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, EDD Lauren Bush and Finance Director Mary Griffin.

Guest(s): Keith and David Booe

Announcements from the Mayor: There were no announcements by the Mayor at this time.

Citizen questions and/or comments: No one signed up for questions or comments at this meeting.

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:
a.) Approve Regular City Council meeting minutes for August 24, 2017, and Special City Council meeting minutes for August 21, 2017 and September 7, 2017.
b.) REPORTS
1. Monthly Investment Report
2. First Bank & Trust Bank accounts report summary
3. Employee List and SFRE Membership Report
4.   Written reports from City Administrator and Supervisors
c.) Designate the week of October 14th, thru the 21ST, as Fall Clean-Up Week,
per recommendation of Street Supervisor, Adam Sturgeon.
END OF CONSENT AGENDA

Council reviewed the Consent agenda as presented by City Secretary, Conchita Torrez.
Motion made by Council member Les Hons, second by MPT Jon Hrncirik, to accept the consent agenda as presented.   Motion carried unanimously.

 

 

2. Discuss, consider and take action regarding Roof Bids received for City Hall, at 301 N. Washington Street from the following:

Booe Commercial Roofing Inc.                                          $33,580.00
National Coating Contractors                                             $24,529.50
Miller Enterprises               $42,581.00

Council reviewed the following bids and a motion was entertained by Mayor Sosolik.
Motion made by Council member Les Hons, second by Council member Monty Glass, to accept Booe Commercial Roofing, Inc., bid in the amount of $33,580.00. Motion carries with 3 ayes and 2 nays by MPT Hrncirik and Council member Vaden.

3. Discuss, consider and take action regarding Roof Bids received for Seymour Police Department, 102 W. California Street from the following:
Booe Commercial Roofing Inc.                 $23,972.00
National Coating Contractors                                                  $31,674.00
Miller Enterprises                                                                    $29,400.00

Council reviewed the following bids and a motion was entertained by Mayor Sosolik.
Motion made by MPT Hrncirik, second by Council member Les Hons, to accept Booe Commercial Roofing, Inc., bid in the amount of $23,972.00.  Motion carries unanimously.

4.  Discuss, consider and take action regarding Roof Bids received for Salt Fork River Estates Complex, 728 US Hwy 283 South, from the following:
Booe Commercial Roofing Inc.                                                $30,000.00
Miller Enterprises                                                                     $33,150.00

Council reviewed the following bids and a motion was entertained by Mayor Sosolik.
Motion made by Council member Glass, second by Council member Hons, to accept Booe Commercial Roofing, Inc., bid in the amount of $30,000.00. Motion carries unanimously.

5. Discuss, consider and take action regarding Roof Bids received for Seymour Volunteer Fire Station, 319 N. Washington Street, from the following:
Booe Commercial Roofing Inc.                                                $29,900.00
National Coating Contractors                                                   $30,882.50
Miller Enterprises                                                                     $39,375.00

Council reviewed the following bids and a motion was entertained by Mayor Sosolik.
Motion made by MPT Hrncirik, second by Council member Glass to accept Booe Commercial Roofing, Inc., bid in the amount of $29,900.00.  Motion carries unanimously.

6. Discuss, consider and take action to approve City of Seymour bills paid in the month of August, 2017.

Motion made by Council member Hons, second by Council member Glass, to approve city bills paid in the month of August, 2017.  Motion carries unanimously.

7. Discuss, consider and take action regarding the expenditure adjustment for the Fiscal Year 2017-2018, City of Seymour Budget.

Finance Director Griffin explained to Mayor and City Council that the 2017-2018, City Budget would have a $13,163.00 adjustment, due to Council reducing the Dispatcher Expense from the proposed amount. She would like to create a city downtown line item and re-distribute $10K to ED Department.

Motion made by Council member Glass, second by Council member Hons to re-distribute $10k to the ED Department so Lauren may have available funds for her grants applications. The balance of $3,163.00 will be placed in a line item created for downtown activities.  Motion carries unanimously.

8. Discuss, consider and take action to approve Resolution No. 1451, a resolution regarding Seymour Municipal Airport Improvements and Identifying Agents responsible for such improvements.

Mr. Biedermann explained to Mayor and City Council that the airport is in much need of some improvements.  It has been neglected and is a vital part of the community for not only private planes, but, also for the Air-Vac.  The City will be responsible for 10% of the project, which is available in a line item account.

Motion made by Council member Hons, second by Council member Glass, to approve Resolution No. 1451, and identifying City Administrator Steve Biedermann as the agent for this project.  Motion carries unanimously.

9. Discuss, consider and take action to approve Resolution No. 1452, a resolution to establish a Chapter 380, Economic Development Program in the City of Seymour.

Motion made by Council member Monty Glass, second by MPT Jon Hrncirik, to approve Economic Development Program Resolution No. 1452. Motion carries unanimously.

10. Discuss, consider and take action to add ‘Destination Marketing Coordinator’ to the Economic Development job description.

Motion made by Council member Vaden, second by Council member Hons, to add Destination Marketing Coordinator to the Economic Development job description.  Motion carries unanimously.

11. Discuss and review the City of Seymour Water Well Report.
City Administrator Biedermann stated that the water level was still in good shape according to RO Plant Supervisor, Jason Bench.  No action taken on this agenda item.

A five minute recess was called by Mayor Sosolik at 7:51 p.m.

Recess closes at 7:57 p.m. and Executive Session will begin

12.  An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under §551.072; Real property located on Lot at E. Lincoln and BU 183

Executive Session closes at 8:06 p.m. and second Executive Session will begin

13.  An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under §380.001; Economic Development Programs

Executive Session closes at 8:28 p.m. and Regular Meeting resumes

14. Discuss and take action regarding deliberations from Executive Session One.
Motion made by MPT Glass, second by Council member Hons, to allow ED Director Lauren Bush, to pursue property on Lincoln Street and Business 183.  Motion carries unanimously.

15.  Discuss and take action regarding deliberations from Executive Session Two.
Motion made by Council member Hons, second by Council member Vaden for ED Director Lauren Bush, to go over the Economic Development Program Application with city attorney and add signature release form to the application and corrects all grammar. Motion carries unanimously.

16. Adjournment by MPT Hrncirik, second by Council member Glass at 8:30 p.m. Motion carries.

PASSED AND APPROVED ON THIS THE 19TH DAY OF OCTOBER, 2017.

Mayor Pro-Tem Jon Hrncirik

ATTEST:

City Secretary Conchita Torrez, TRMC