Payroll Specialist

Job description

We are seeking a meticulous and organized Payroll Specialist to join our team. The ideal candidate will be responsible for managing all aspects of payroll processing to ensure employees are paid accurately and on time. The Payroll Specialist will also handle employee inquiries, maintain payroll records, and ensure compliance with federal and state regulations.

Key Responsibilities:

Payroll Processing:

Gather and calculate timecards for hours worked by each employee.
Calculate the correct amount of pay, incorporating overtime, holidays, and PTO.
Enter data into the payroll software program.
Prepare, process, and print paper checks for distribution.
Prepare, process, and print direct deposit stubs for distribution.
Coordinate with the bank to upload and transmit the payroll direct deposit ACH file.
Acquire all necessary signatures for payroll distribution.
Ensure the bi-weekly payroll direct deposit deadline is met with the bank.
Ensure the distribution deadline of paper checks and direct deposit stubs is met for the bi-weekly payroll.

Record Maintenance:

Update payroll records with changes to employee information or benefits such as job title changes, exemptions, deductions, salary, and direct deposit information.
Process and issue reports and W-2 tax forms required by the IRS.
Maintain all payroll operations according to company policies and procedures.
Resolve payroll discrepancies and answer any employee payroll and benefit inquiries.
Prepare reports summarizing earnings, tax deductions, and leave.

Compliance and Reporting:

Maintain accurate records of payroll documentation and transactions.
Submit bi-weekly reports required by federal and state agencies related to payroll and taxes.
Submit quarterly reports required by federal and state agencies related to payroll and taxes.

Employee Orientation and Benefits Coordination:

Conduct orientation for all new employees regarding city benefits and job descriptions.
Coordinate insurance transactions for the city and employees related to health and workers’ compensation claims.
Maintain personnel files with pertinent documentation on each employee.
Enroll all new employees in health insurance and retirement benefits.
Coordinate the annual health insurance reenrollment process.
Maintain vacation, sick, and personal leave hours and adjust balances as needed.

Skills and Qualifications:

Ability to multitask in a stressful environment with specific deadlines.
Ability to work independently in a time-sensitive environment.
High level of confidentiality and respect for the privacy of employee records.
Stay up to date with tax laws and employment regulations to ensure compliance.
Excellent organizational and communication skills.
Proficiency in payroll software and Microsoft Office Suite.

Education and Experience:

A degree in financial accounting is highly preferred; or a High School Diploma or GED and a minimum of 5 years experience in a similar field sufficient to perform the duties of this position along with letter(s) of reference from past employer(s) must be provided.

Ability to:

Formulate long-term goals and action plans for achieving goals.
Specify the resources required to achieve a specific objective.
To identify the information needed by others for effective action.
To conduct independent research and apply the results.
Deal with others in a fair and courteous manner without regard for ethnicity, gender, beliefs, or personal style.
To demonstrate competence and interest to the general public and City departments and fulfill requests or otherwise provide services, accurate information or assistance in a courteous and manner.
Move about the office, bend, stoop, retrieve files, lift books or other materials, use step stools and step ladders to store and retrieve items of various sizes, shapes, and forms weighing up to 25 pounds.
Follow and embrace the Seymour Core Values-Trust, Accountability, Teamwork, Pride and Service Excellence.

Join our team and contribute to a supportive and efficient work environment! Apply now and help us ensure our employees are accurately compensated and well-informed about their benefits.

To Apply: Email application/resume to jbrasher@cityofseymour.org or apply thru our Indeed listing at

Deadline: Until filled

Job Type: Full-time

Pay: $20.00 – $23.00 per hour

Expected hours: 40 per week

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Schedule:

Monday to Friday

Work setting:

Office

Ability to Relocate:

Seymour, TX 76380: Relocate before starting work (Required)

Work Location: In person