May 17, 2018 – City Council Meeting Minutes

Jul 16, 2018

CITY OF SEYMOUR

REGULAR CITY COUNCIL MINUTES

MAY 17, 2018

 

A Regular City Council Meeting was held on  Thursday, May 17, 2018 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

 

MPT Jon Hrncirik led meeting to order, roll call and Pledge of Allegiance at 7:00 p.m.

 

Proclamation: Tourism Week was read by MPT Hrncirik.

 

Council present: MPT Jon Hrncirik, Les Hons, Paula K. Vaden, Mary K. Fair and Monty Glass.

 

Council absent: Mayor Josh Sosolik was absent

 

Counsel present: City Attorney Jonathan Whitsitt arrived at 7:25 p.m.

 

Announcements from Mayor Pro-Tem Hrncirik: No announcements at this time

 

Citizen questions and/or comments: Emergency Management Coordinator Jon Hostas approached the podium and addressed MPT Hrncirik and Council members.

 

Mr. Hostas stated that he would be attending a Mitigation Plan meeting at Nortex on May 22, 2018.  He would have more information following the meeting.

 

Consent Agenda: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

 

  1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:

 

  1. a) Approve Thursday, April 19, 2018, Regular meeting minutes.      

 

  1. b) Accept Reports

1.) Monthly Investment Report

2.) First National Bank accounts report summary

3.) Employee & Contract List /Golf Course Membership Report

 

4.)  Written monthly reports from Administrator and Supervisors

 

End of Consent Agenda

 

 

Motion made by Council member Les Hons, second by Council member Monty Glass to accept the Consent Agenda as presented.  Motion passed unanimously.

 

  1. Acknowledgment of Seymour Youth Softball and Baseball Association.

 

Mr. Zeissel addressed Mayor Pro-Tem and City Council.  He thanked them for their continued support regarding the Seymour Youth Softball Association. Each of the young visitors stated their name and what team they represented.  At the end they thanked the Council for their support.

 

  1. Discuss, consider and take action regarding presentation from Kenneth Hons, Girls Youth Softball Coordinator, in reference to Portwood Softball/Baseball Field.

 

This agenda item received no action as Council would like for City Attorney to review all the legality’s of the Portwood Baseball Field and make sure that the contract is kept with the specifics that Mrs. Portwood requested.

 

  1. Oath of Office administered to Council members Les Hons, Council Place 1,

Jon Hrncirik, Council Place 3, and Monty Glass, Council Place 5.

 

The City of Seymour May 5, 2018, General Election was cancelled due to unopposed candidates.  Council members Les Hons, Jon Hrncirik and Monty Glass each kept their respective places.

 

City Secretary Conchita Torrez (in the absence of the Mayor) swore each one of them in.

Each respective place holds a two year term.

 

Certificates of Election were issued by City Secretary Torrez.

 

  1. Elect Mayor Pro-Tem for a one (1) year term and administer oath of office.

 

Motion made by Council member Monty Glass, second by Les Hons, to elect Jon Hrncirik,

as the Mayor Pro-Tem, for a one year term. Motion passed unanimously.

 

City Secretary Torrez administered the Oath of Office to MPT Jon Hrncirik.

 

  1. Discuss, consider and take action regarding the City of Seymour City Hall Offices and a

One year contract renewal between the City of Seymour and Catlin Donnell.

 

Motion made by Council member Les Hons, second by Council member Paula K. Vaden, to

renew cleaning contract between the City of Seymour and Caitlin Donnell, for a one year

term.  Motion passed unanimously.

 

  1. Discuss, consider and take action regarding the City of Seymour Portwood Arts & Civic

Center and a one year contract renewal between the City of Seymour and Janie Perkins.

 

Motion made by Council member Monty Glass, second by Council member Mary K. Fair, to

renew cleaning contract between the City of Seymour and Janie Perkins, for a one year term.

Motion passed unanimously.

 

  1. Discuss, consider and take action to approve the City of Seymour accounts payable bills

for April, 2018.

 

Council reviewed the bills presented and a motion was entertained.  Motion made by Council

member Mary K. Fair, second by Council member Les Hons, to approve city bills as

presented.  Motion passed unanimously.

 

  1. Discuss, consider and approve Resolution No. 1461, a resolution of the City of Seymour,

Texas, amending the 2017-2018, Annual Budget for municipal purposes by making a one-

time Budget adjustment regarding home grant project.

 

Motion made by Council member Les Hons, second by Council member Monty Glass, to

approve budget adjustment Resolution No. 1461, regarding the Home Grant.  Motion passes

unanimously.

 

  1. Discuss, consider and approve Resolution No. 1462, a resolution of the City of

Seymour, Texas, amending the 2017-2018, Annual Budget for municipal purposes by

making a one-time Budget adjustment regarding RO Plant Department.

 

Motion made by Council member Mary K. Fair, second by Council member Les Hons, to

approve budget adjustment Resolution No. 1462, regarding the Reverse Osmosis Plant.

Motion passes unanimously.

 

  1. Discuss, consider and approve Resolution No. 1463, a resolution of the City of

Seymour, Texas, amending the 2017-2018, Annual Budget for municipal purposes by

making a one-time Budget adjustment regarding Administrative Department.

 

Motion made by MPT Jon Hrncirik, second by Council member Monty Glass, to approve

budget resolution Resolution No. 1463, regarding the Administrative Department.

Motion passes unanimously.

 

  1. Discuss, consider and approve Resolution No. 1464, a resolution of the City of

Seymour, Texas, amending the 2017-2018, Annual Budget Resolution for municipal

purposes by making a one-time budget adjustment regarding the Salt Fork River Estates

Department.

 

Motion made by Council member Les Hons, second by Council member Paula K. Vaden, to

approve budget adjustment Resolution No. 1464, regarding the Salt Fork River Estates

Department.  Motion passes unanimously.

 

 

 

  1. Discuss, consider and approve Resolution No. 1465, a resolution of the City of

Seymour, Texas, amending the Personnel Manual regarding Sections:Vacation Days

and Section: Use of City Vehicles (Operation and Passengers).

 

Mr. Steve Biedermann presented this resolution to MPT Hrncirik and City Council. He stated

that after reviewing the current sections regarding Vacation hours and City Vehicles, he

would like to see the changes to read as follows.

 

Vacation:

Employees with five (5) or more years of continuous employment are required to take forty

(40) hours of vacation time (5) consecutive days) each calendar year.  Employees with less

than five (5) years of continuous employment are required to take twenty four (24) hours of

vacation time (3 consecutive days) each calendar year. Holiday hours cannot be included as

vacation hours in order to meet this requirement.

 

Changes regarding City Vehicles will read as follows:

 

Except for maintenance, service and repair, only City vehicle.  Passengers in City vehicles

should be limited to employees of persons on official City business.  Use of City vehicles for

personal use is prohibited.

 

  1. Discuss, consider and approve Resolution No. 1466, a resolution of the City of

Seymour, Texas, to update and modify City of Seymour Pool Job Descriptions, and

amending Resolution No. 1133.

 

City Council reviewed the proposed changes to the pool job descriptions and modifications

were made to the current descriptions.

 

The City Council chose to have three job breakdowns relating to the City Pool as follows:

 

City Pool Maintenance; Todd Hrncirik, description left as is.

 

Pool Manager; Kari Schoonover, changes to job description added:

 

No lifeguards will be left unattended during their work hours by the manager or assistant

manager.

 

Job Summary: Pool manager will report maintenance concerns to the City of Seymour

Administrator or City Secretary.

 

Knowledge: Pool Manager can identify when incorrect procedures are used by an employee

during an emergency as well as CPR Training will be mandatory regarding managers and

assistant managers. .

 

Assistant is Kourtney Sosa: Job description left as is.

 

Motion made by Council member Les Hons, second by Council member Monty Glass to

accept city pool job descriptions with changes. Motion passed unanimously.

 

  1. Discuss the City of Seymour Reverse Osmosis Water Well Report as presented by City

Administrator Steve Biedermann.

 

Mr. Biedermann stated that water levels were holding steady and did not see a reason to

change from Stage 2. No action was taken on this agenda item.

 

  1. Discuss, review and hear presentation from Lauren Bush on said Zoning

Ordinance, Pertaining to section: R-1, Single Family Residential.

 

Motion made by Council member Les Hons, second by Council member Mary K. Fair,

to leave the existing R- 1 Zoning Ordinance as is. Motion passed unanimously.

 

Regular Meeting closes and Executive Session begins at 8:25 p.m.

 

Due to weather conditions and to allow City Attorney Whitsitt, to travel back home, Mayor

Sosolik chose to begin Executive Session Two first.

 

  1. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas

Local Government Code, under §551.071; Consultation with City Attorney regarding Louis

Johnson Auditorium.

 

Executive Session Two closes at 8:49 p.m. and Executive Session One begins at 8:51 p.m.

 

  1. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas

Local Government Code, under Chapter 380 Agreement.

 

Executive Session closes at 9:26 p.m. Regular Meeting resumes.

 

  1. Discuss and take action regarding deliberation from Chapter 380 Agreement.

 

Due to the City of Seymour’s Drought Contingency Plan, a motion was made by Council

member Mary K. Fair, second by Council member Monty Glass, to not take any action on

this Executive Session.

 

  1. Discuss and take action regarding deliberation with City Attorney regarding Louis

Johnson Auditorium.

 

No action was taken on this agenda item.

 

 

 

 

 

  1. Adjournment by Council member Monty Glass, second by Council member Les Hons

at 9:30 p.m. Motion passes unanimously.

 

 

 

PASSED AND APPROVED ON THIS THE 21ST DAY OF JUNE, 2018.

 

Mayor Pro – Tem Jon Hrncirik

 

ATTEST:

 

City Secretary, Conchita Torrez,  TRMC