May 23, 2019 – City Council Meeting Minutes
Jun 25, 2019
CITY OF SEYMOUR CITY COUNCIL
Regular meeting minutes
May 23, 2019
A re-scheduled Regular City Council Meeting was held on Thursday, May 23, 2019 at 7:00 p.m., at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.
Call to Order, Roll Call and Pledge of Allegiance by Mayor Jon Hrncirik at 7:00 p.m.
Council present: Mayor Jon Hrncirik, MPT Monty Glass, Lan Winn, Paula K. Vaden and Mary K. Fair.
Counsel absent: City Attorney Jonathan Whitsitt was not present at this meeting.
City Staff: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin, Electric Supervisor Jay Barrington, EMC John Hostas and ED Director Lauren Bush.
Guest(s): Myranda Baldwin, Bryan Baldwin, Brian Broome and Tim Elliott
Announcements from the Mayor: No announcements from Mayor Hrncirik at this time
Citizen questions and/or comments: No one signed up for Public Comments or questions.
Consent Agenda: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)
- CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:
- a) Approve Special Called City Council Meeting on May 9, 2019.
- b) Accept Reports
1.) Monthly Investment Report
2.) First Bank & Trust accounts report summary
3.) Employee/Contract List & Golf Course Membership Report
4.) Written monthly reports from Administrator and Supervisors
End of Consent Agenda
Motion made by MPT Monty Glass, second by Councilmember Paula K. Vaden, to accept Consent Agenda as presented by City Secretary. Motion passed unanimously.
- Discuss, consider and take action to approve the AMERESCO Investment Grade Audit.
Representatives George Rash and Randy Wills attended the Council meeting to discuss the IGA with Mayor Hrncirik and City Council. Ameresco, Inc., evaluated the City of Seymour assets to identify potential utility improvement measures or energy and water measures that would improve or restore degraded meter accuracy; improve revenue potential; reduce operational cost; or reduce energy consumption. Also discussed was Metering and Data Acquisition Improvements, Lighting Retrofits. After a lengthy discussion, a motion was entertained.
Motion made by MPT Monty Glass, second by Councilmember Paula K. Vaden, to allow City Administrator Steve Biedermann to sign the Energy Service Agreement and move forward, pending Third Party review, pending Attorney review and pending Financial Analysis. Motion passed unanimously.
- Mitigation Plan presented by Emergency Management Coordinator, John Hostas.
EMC Hostas updated City Council by saying that the City/County had received the mitigation plan draft to review and correct. H20 will correct it and send it to the state for approval. The state will then forward it to FEMA. Once FEMA approves, it will come back to be adopted in a form of a resolution.
No action was taken on this agenda item, as it was information only.
- Discuss and review the Water Well Report as presented by City Administrator Steve Biedermann.
Steve Biedermann spoke regarding this agenda item. He stated our water wells continue to rise and do well due to all the rain we have been receiving.
- Discuss, consider and take action regarding the cleaning contract bids received for the
Portwood Arts & Civic Center from the following:
Ashley Ross $300.00/monthly
Dustin Graves $400.00/monthly
Faye Hollar $440.00/monthly
Catlin Donnell $500.00/monthly
Kayla Copeland & Mona Hernandez $500.00/bi-weekly
City Council reviewed all the bids received for the cleaning contract for the Portwood Arts
& Civic Center. After discussion was had by City Council a motion was entertained.
Motion made by MPT Monty Glass, second by Councilmember Paula K. Vaden to award
the cleaning contract bid to Ashley Ross, for $300 monthly. Motion passed unanimously.
- Discuss, consider and take action to approve the City of Seymour accounts payable bills
paid the month of April, 2019.
Motion made by Councilmember Paula K. Vaden, second by Councilmember Lan Winn, to
approve the bills paid the month of April, 2019. Motion passed unanimously.
- Discuss, consider and take action regarding the mowing contract bid(s) received for the
up keeping of the grounds at the City Park and the old auditorium from the following:
McMorris Landscaping & Design $18, 000.00
Regan Hollar $45, 000.00
City Council reviewed the mowing contract bids received for the up keeping of the grounds
at the City Park and the old auditorium.
A motion was entertained by Mayor Jon Hrncirik. This agenda item died for lack of motion.
8.Discuss, consider and take action regarding 107 N. Oak Street, dba The Ice House Event
Venue, and designate the venue as a locally recognized Historical Site.
Myranda Baldwin gave an update on the improvements that have been made at the Ice
House Event Venue. She stated they had worked really hard and excited to have this
venue available for gatherings in Seymour. An open house will take place soon.
City Council had placed this on the agenda to decide if this venue would qualify as a locally
recognized Historical Site. After much discussion, a motion was entertained.
Motion made by MPT Monty Glass, second by Councilmember Paula K. Vaden, to set
limitations on buildings over 75 years and to include original architectural elements.
Motion passed unanimously.
- Discuss, consider and take action regarding a lease for 15 E-Z-GO Golf Carts for Salt
Fork River Estates Complex.
Motion made by MPT Monty Glass, second by Councilmember Mary K. Fair, to lease 15
E-Z-GO Golf Carts for the Salt Fork, for a 5 year term. Motion passed unanimously.
A 10 minute recess was called by Mayor Jon Hrncirik, before going into an Executive
Regular Meeting closes and Executive Session begins at 9:02 p.m.
- An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas
Local Gov. Code under §551.074-Personnel Matters; Candidate for City Council position
#3, to fill a one year un-expired term.
Executive Session closes and Regular Meeting resumes at 9:27 p.m.
- Discuss and take action regarding deliberation from Executive Session.
Motion made by Councilmember Lan Winn, second by Councilmember Paula K. Vaden, to
appoint Candidate Brian Broome, to Council Place #3, for a one-year unexpired term.
Motion was 2 yays and 2 nays by Councilmember Fair and Glass. Therefore, Mayor
Hrncirik broke tie with a yes. The yay’s won with majority.
- Adjournment of meeting at 9:30 p.m., by MPT Glass, second by Councilmember Vaden.
PASSED AND APPROVED ON THIS THE 20TH DAY OF JUNE, 2019.
Mayor Jon Hrncirik
City Secretary Conchita Torrez, TRMC