PART-TIME MUNICIPAL COURT CLERK / ADMINISTRATIVE ASSISTANT

Department: Administration / Municipal Court
Reports To: Municipal Judge and City Secretary
Employment Status: Part-Time
Pay Range: $13.00–$15.00 per hour, depending on qualifications and experience
Regular Schedule: Monday–Thursday, 8:00 a.m.–3:00 p.m.; Friday, 8:00 a.m.–12:00 noon
Schedule: Flexible scheduling may be available based on departmental needs.

POSITION SUMMARY

The Part-Time Municipal Court Clerk / Administrative Assistant performs clerical, administrative, and customer-service duties for the City of Seymour Municipal Court and provides general administrative support to City Hall. The position is responsible for maintaining accurate court records, processing citations and payments, assisting the public, preparing court documentation, and supporting the Municipal Judge. The position also assists the City Secretary and other City departments with administrative duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Municipal Court

  • Process citations, complaints, payments, payment plans, and other Municipal Court transactions.
  • Maintain accurate court records, case files, dockets, and required documentation.
  • Receive and properly account for fines, fees, and other court payments.
  • Prepare and submit required court reports and maintain records in accordance with applicable laws and retention requirements.
  • Maintain confidentiality of sensitive and restricted information.

Administrative Support

  • Provide administrative and clerical support to the City Secretary and City Hall departments as needed.
  • Answer and route telephone calls and assist visitors at City Hall.
  • Prepare correspondence, forms, notices, reports, spreadsheets, and other documents.
  • Assist with filing, scanning, records organization, and records retention.
  • Assist with meeting preparation, mail, document distribution, and general office functions.
  • Provide backup assistance for front-office operations when needed.
  • Assist with special projects and other administrative assignments.
  • Perform other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

  • Strong organizational skills and attention to detail.
  • Ability to accurately maintain records and handle money.
  • Professional and courteous customer-service skills.
  • Ability to communicate effectively with the public, City officials, law enforcement, attorneys, and coworkers.
  • Ability to maintain confidentiality and appropriately handle sensitive information.
  • Basic computer skills, including email, word processing, spreadsheets, and electronic recordkeeping.
  • Ability to learn Municipal Court procedures, applicable laws, and court-management software.
  • Ability to prioritize responsibilities and work independently with limited supervision.
  • Dependable attendance and ability to meet established deadlines.

MINIMUM QUALIFICATIONS

  • High school diploma or GED.
  • Previous clerical, administrative, customer-service, cash-handling, or office experience preferred.
  • Municipal Court, local government, legal office, or records-management experience is preferred but not required.
  • Must successfully complete any required pre-employment screening.

WORKING CONDITIONS

Work is primarily performed in a professional office and Municipal Court environment. The position requires regular interaction with the public and may involve handling confidential information, financial transactions, and occasionally difficult or sensitive customer situations.

COMPENSATION & SCHEDULE

Pay: $13.00–$15.00 per hour, depending on experience and qualifications.

Typical Hours:
Monday–Thursday: 8:00 a.m.–3:00 p.m.
Friday: 8:00 a.m.–12:00 noon

The City may offer flexibility in scheduling while ensuring adequate coverage for Municipal Court and City Hall operations.

EQUAL OPPORTUNITY EMPLOYER

The City of Seymour is an Equal Opportunity Employer. Employment decisions are made without regard to legally protected status and in accordance with applicable federal and state law.

This job description is intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.