November 21, 2024 – City Council Meeting Minutes

Dec 26, 2024

City of Seymour City Council

Public Notice of Open Meeting

A Regular City Council Meeting, was held on Thursday, November 21, 2024, at 7:00 p.m., at the Seymour City Hall, 301 N Washington, Seymour, Texas 76380. All notices were duly posted in accordance and conformance with the Government Code of the State of Texas, Section 551.072 (c.) The agenda was posted on the city’s website at www.cityofseymour.org, with the following agenda was considered:

OPEN MEETING – 7:00pm

In attendance: Councilmen: Debbie Gillispie, Lan Winn, Billy Henricks, Mayor Mark McCord, Administrator Jeff Brasher, & City Secretary Lauren Bush. Ronnie Kolacek, John Davis, and Dario Hernandez.
ABSENT: Councilmen Monty Glass & Skyler Henricks

  • Call to Order, Roll Call and Pledge of Allegiance by Mayor Mark McCord.
  • Prayer
  • Announcements by Mayor Mark McCord and/or MPT Monty Glass
  • City Administrator Dr. Jeff Brasher recognizes Employee(s)/Department of the Month.
  • Dr. Brasher recognized all departments and team members as being outstanding

CITIZEN COMMENTS – Dario Hernandez reporting on the progress of boarding up and securing his house on Tackitt St. per the request of the City Council last month.

PRESENTATION(S) – None

PG 3-23  CITY ADMINISTRATOR REPORTS

  • Weekly Beat Recap & Upcoming Events
  • Personnel Report & Salt Fork Membership
  • Police Department Report
  • Financial Report
  • Update on Dilapidated Properties

PUBLIC HEARINGS

CONSENT AGENDA

  1.   Approval of the October 17th, 2024 Regular City Council Meeting Minutes. 
  2.   Approval of the City of Seymour Accounts Payable Bills for the month of
    October 2024. 
  3.   Approval of the Quarterly Investment Report

Motion made by Billy Henricks to approve the consent agenda, 2nd by Debbie Gillispie.  Vote 3-0.  Motion passes.

ACTION ITEMS

  • Discuss, Consider, & Take Action, after TML Bootcamp recap presentation provided by Marty Simpson, concerning the recertification of the TML Bootcamp Agreement.

Dr. Brasher asked for direction from council to see if they wanted us to continue this relationship with TML as it has cost a significant amount of money, however the end result has been to the City’s benefit as we are well on our way to have all the audits completed.

Marty Simpson addressed council about city financials in general, the background of the program that she heads through TML, and the overview of what they have found and completed specifically in the financial department including bank reconciliations.

Dr. Brasher request a reauthorization of TML’s Boot Camp program as the City has already expensed an estimate of $100,000.00.  Marty Simpson added that to complete the project would probably cost about $50,000.00 and if it surpasses that then they will come back and speak with council.

Motion was made by Lan Winn to continue on with the TML agreement, 2nd by Debbie Gillispie.  Vote 3-0, Motion passes.

  •  Discuss, Consider, and Take Action concerning the Airport Creak Seal bids for the Seymour Municipal Airport

Bids were presented.  A motion was made by Lan Winn to award Paving Contractors for $30,000, 2nd by Billy Henricks. Vote 3-0, Motion passes.

  • Discuss, Consider, and Take Action concerning Golf Simulator fee and clarify the deposit required to reserve the 19th Hole at the Salt Fork Recreational Complex

A motion was made by Billy Henricks to charge $25/hour for non-members, free to the golf team and regular members, and $50 deposit to rent the 19th hole, 2nd by Lan Winn.  Vote 3-0, Motion passes

  •  Discuss, Consider, and Take Action concerning a Specific Use Permit request for a Recreational Vehicle to be used as a residence, request for a Manufactured housing allowance, and use of the hook up as commercial at the most Northern end of Donald Street

The change in permit request was discussed.  Owner agreed to not use the RV Hookup as a commercial location after they cease using it as a residence.  Motion was made by Billy Henricks to for a RV used as a residence and a Manufactured House to be placed, however the RV must cease to be used once the Manufactured Home is placed, 2nd by Debbie Gillispie.  Vote 3-0, motion passes.

  •   Discuss, Consider, and Take Action concerning the Sick Leave Incentive rate of pay-out to be distributed in December 2024

Motion was made by Debbie Gillispie to pay out the sick leave incentive at 40%,
2nd by Lan Winn.  Vote 3-0, motion passes

  •   Discuss, Consider, and Take Action regarding taking bids to replace the remaining fence around the transfer station.

Motion was made by Billy Henricks to go out for bids for the fencing project at the Transfer Station, 2nd by Lan Winn. Vote 3-0, Motion Passes

EXECUTIVE SESSION – 7:54pm

  1.   An Executive Session, closed to the public and pursuant to Chapter 551 of the Texas Local Government Code under § 551.071, Consultation with attorneys regarding Special Utility District Baylor Water.
  2.  An Executive Session, closed to the public and pursuant of Chapter 551 of the Texas Local Government Code under § 551.0725 regarding the Transmission Operator Agent Agreement.
  3.  An Executive Session, closed to the public and pursuant to Chapter 551 of the Texas Local Government Code, under §551. 071: An agenda item that requires consultation with City Attorney.
  4.  An Executive Session, closed to the public and pursuant to Chapter 551 of the Texas Local Government Code, under Texas Government Code § 551.072:  Purchase, Exchange, Lease or Value of Real Estate

ACTION REGARDING EXECUTIVE SESSION – 8:29pm

  1.  Discuss, consider, and take action regarding Consultation with attorneys regarding Special Utility District Baylor Water.

No Action

  1.   Discuss, consider, and take action regarding Transmission Operator Agent Agreement
    Motion by Billy Henricks to approve the TO agreement with Brazos Electric, 2nd by Lan Winn.  Vote 3-0, Motion Passes.
  2.  Discuss, consider, and take action regarding Executive Session, on an agenda that requires consultation with City of Seymour Attorney
    No Action
  3.  Discuss, consider, and take action regarding Purchase, Exchange, Lease or Value of Real Estate
    No Action

ADJOURN – Motion to adjourn by Billy Henricks, 2nd by Debbie Gillispie.  Vote 3-0, Motion Passes at 8:30pm

Meeting minutes passed and approved on this the 19th day of December, 2024.



________________________________________

Mayor Mark McCord



Attest:



_________________________________________

City Secretary Lauren Bush