December 19, 2024 – City Council Meeting Minutes

Feb 25, 2025

City of Seymour City Council

December 19th, 2024

MEETING MINUTES

A Regular City Council Meeting, was held on Thursday, December 19, 2024, at 7:00 p.m., at the Seymour City Hall, 301 N Washington, Seymour, Texas 76380. All notices were duly posted in accordance and conformance with the Government Code of the State of Texas, Section 551. The agenda was also posted on the city’s website at www.cityofseymour.org, with the following agenda was considered:

OPEN MEETING

Attendance – Councilmen:  Lan Winn, Billy Henricks, Debbie Gillispie, (remotely) Monty Glass.  Mayor Mark McCord, Administrator Dr. Jeff Brasher, Lauren Bush, Doug McMickin, Darcy White, Bryce Sawyer, Felipe Deande, Sid Rangel, Justin Jones, Rick Shumate, Ronnie Kolacek, Clayton Miller, Kim Stevenson, Patricia Knowles, Russel Roberts, John Zilasko, Paul Flemming, Eric

  • Call to Order, Roll Call and Pledge of Allegiance by Mayor Mark McCord.
  • Prayer by Russel Roberts
  • Announcements by Mayor Mark McCord and/or MPT Monty Glass
  • City Administrator Dr. Jeff Brasher recognizes Employee(s)/Department of the Month:  Seymour Police Department

CITIZEN COMMENTS

PRESENTATION(S)

  • Seymour Helping Hands update on the 2025 Spring Car Show

Mayor Mark McCord chose to address items #7 concerning the 2021-2022 Audit, #13 concerning safety measures at the Transfer Station, and #15 Executive Session with the Chief of Police at this time.

7.  51-86 PG  Discuss, Consider, Take Action concerning the 2021-2022 City of Seymour Audit

Funds were liquid and generated a surplus.  Financial Statements are detailed with the retirement plan information which is very well funded.  General Fund budget had reduced revenues than what had been budgeted, but reflects the airport grant and the expenditures were about $400,00 less than budgeted as well.  Compliance report findings were similar to years previous including journal entries, moving things between expenses and revenues, and all of those things constitute findings.  Bank reconciliations are on the way to be corrected.

Motion to accept the 2021-2022 City of Seymour Audit as presented by Paul Flemming with Edgin, Parkman, Fleming & Fleming, PC was made by Lan Winn, 2nd by Billy Henricks.  Vote 4-0. Motion Passes.

13. 91 PG Discuss, Consider, Take Action concerning public safety measures at the Seymour Transfer Station

Discussion with direction was had concerning railings at bins, hard hats, safety vests, cameras, signs on barriers, prohibited items & rules, trapeze fencing… However no action was taken with the understanding this would be discussed again at the next meeting.

Executive Session entered into at 7:41pm.

15. 92 PG  An Executive Session, closed to the public and pursuant of Chapter 551 of the Texas Local Government Code under § 551.074 regarding Personal:  Chief of Police

Executive Session ended at 8:06pm

PG 9-23  CITY ADMINISTRATOR REPORTS

  • Weekly Beat Recap & Upcoming Events
  • Personnel Report & Salt Fork Membership
  • Police Department Report
  • Financial Report

PUBLIC HEARINGS

CONSENT AGENDA

  1. 24 PG   Approval of the November 21st, 2024 Regular City Council Meeting Minutes. 
  2. 25-37 PG   Approval of the City of Seymour Accounts Payable Bills for the month of
    November 2024. 
  • 38 PG   Approval of the City of Seymour Employee Calendar
  • 39-40 PG  Approval of the New Opioid Settlement – Kroger 2024 provided by TOASE
  • 41-42 PG  Approval of the Prohibited Technology Policy required by the State of Texas
  • 43-50 PG  Approval of the Interlocal Election Agreement between the City of Seymour and Seymour ISD & Seymour Hospital for the 2025 Election

Motion to accept the consent agenda as presented made by Lan Winn, 2nd by Debbie Gillispie.  Vote 4-0. Motion passes.

ACTION ITEMS

  • 51-86 PG  Discuss, Consider, Take Action concerning the 2021-2022 City of Seymour Audit

Discussed earlier in Agenda

  • 87 PG  Discuss, Consider, and Take Action concerning the Transfer Station Fencing Project bids

After Hours Fence had the lowest bid at $17,158.00

CLAW Contractors was next at $19,450.00 – local contractor

Lloyd Construction bid was $19,500.00

This is a NorTex solid waste grant and will be awarded to the contractor when/if the grant is awarded to us.

Motion to award the bid to CLAW Contractors made by Monty Glass, 2nd by Debbie Gillispie.  Vote 4-0.  Motion passed.

  • 88 PG  Discuss, Consider and Take Action concerning the Electric Department F550 Truck bids

Only one bid was received from Bobby Morrow for $10,000.00.

Motion to accept the $10,000.00 bid received by Bob Morrow for the F550 Electric Truck made by Billy Henricks, 2nd by Debbie Gillispie.  Vote 4-0.  Motion passes.

  1. 88 PG  Discuss, Consider, and Take Action concerning the proposed Employee Flex Work Schedule

Much discussion was had about going to a 4 or 4.5 day work week.  The purpose is for recruitment, retention, build morale and culture, but with emphasis on maintaining excellent customer service. Water, Electric, and Admin are interested in participating with Street and Salt Fork opting to keep their regular schedule.  This is not available to the Police Department due to their scheduling.  Comment from the public was to consider staggering shifts. Direction given to continue research.

Motion to hold a Public Hearing next month concerning the matter made by Billy Henricks, 2nd by Lan Winn.  Vote 4-0. Motion passes.

  1. 89 PG   Discuss, Consider, and Take Action concerning the Holiday Emergency Call-Out Pay

Motion was to give double over-time for the first 4 hours for Thanksgiving and Christmas only made by Lan Winn, 2nd by Monty Glass.  Vote 4-0. Motion Passes.

  1. 90 PG   Discuss, Consider, and Take Action concerning the Baylor County Appraisal District Board Placement

Motion was made to appoint Mark McCord to the Baylor County Appraisal District made by Lan Winn, 2nd by Billy Henricks.  Vote 4-0. Motion passes.

  1. 91 PG Discuss, Consider, Take Action concerning public safety measures at the Seymour Transfer Station

Discussed earlier in Agenda

EXECUTIVE SESSION

  1. 92 PG  An Executive Session, closed to the public and pursuant to Chapter 551 of the Texas Local Government Code under § 551.071, Consultation with attorneys regarding Special Utility District Baylor Water.

Executive Session was not entered into as there was no business to conduct

  1. 92 PG  An Executive Session, closed to the public and pursuant of Chapter 551 of the Texas Local Government Code under § 551.074 regarding Personal:  Chief of Police

Item was discussed earlier in the Agenda

  1. 92 PG  An Executive Session, closed to the public and pursuant to Chapter 551 of the Texas Local Government Code, under §551. 071: An agenda item that requires consultation with City Attorney.

Executive Session was not entered into as there was no business to conduct

ACTION REGARDING EXECUTIVE SESSION

  1. 92 PG  Discuss, consider, and take action regarding Consultation with attorneys regarding Special Utility District Baylor Water.

No Action

  1. 92 PG  Discuss, consider, and take action regarding Personnel:  Chief of Police

No Action

  1. 92 PG  Discuss, consider, and take action regarding Executive Session, on an agenda that requires consultation with City of Seymour Attorney

No Action

Motion made to adjourn by Lan Winn, 2nd by Billy Henricks.  Vote 4-0. Motion passes. 

ADJOURN – 8:56pm

Meeting minutes passed and approved on this the 16th day of January 2025.



________________________________________

Mayor Mark McCord



Attest:



_________________________________________

City Secretary Lauren Bush