DECEMBER 17, 2019
CITY OF SEYMOUR CITY COUNCIL
MEETING MINUTES
A Re-Scheduled City Council Meeting was held on Tuesday, December 17, 2019, at 7:00 p.m. at the City Hall, Conference Room, 301 N. Washington Street, Seymour, TX 76380.
Call to Order, Roll Call and Pledge of Allegiance by Mayor Jon Hrncirik at 7:00 p.m.
Council present; Mayor Jon Hrncirik, Council members: Lan Winn, Mary K. Fair, Brian Broome, MPT Monty Glass and Paula K. Vaden.
Counsel: Jonathan Whitsitt absent
City Staff: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Street Supervisor Shawn Sanchez, Robert Torrez, Water/Wastewater Supervisor
Guest: John Hostas, Emergency Management Coordinator, Charlie Rose, Chamber of Commerce Board Member Brenda Miller and Chamber of Commerce Executive Director Samantha Castilleja.
Announcements from the Mayor: Mayor Hrncirik stated that the City Council would lose a City Council member after this meeting. He stated that this was Council member Paula K. Vaden’s last meeting due to her employment at the Baylor Co. Appraisal Tax Office and thanked her for her interest and service for the last 3 years.
Citizen’s questions and / or comments: No one signed up with comments or questions.
Consent Agenda: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)
1. Consider approving the consent agenda as follows:
(a.) Approve meeting minutes from Re-Scheduled City Council Meeting on Tuesday,
November 19, 2019
(b.) Accept Reports:
1. Monthly Investment Reports for August and September 2019
2. First Bank & Trust Account Summary Report by Mary Griffin
3. Employee List/ SFRE Membership Total Report
4. Administrative and Supervisor Reports
(c.) Quarterly Investment Report for July –September 2019
End of Consent Agenda
Motion made by MPT Monty Glass, second by Council member Paula K. Vaden,
to approve the consent agenda, as presented by City Secretary Conchita Torrez.
Motion passed unanimously.
2. Discuss, consider and approve Resolution No. 1488, a resolution regarding a
Hazard Mitigation Plan, as presented by Emergency Management Coordinator,
John Hostas.
Motion made by Council member Mary K. Fair, second by Council member Lan
Winn, to approve Resolution No. 1488, regarding a Hazard Mitiagation Plan.
Motion passed unanimously.
3. Hear presentation from Chamber of Commerce Executive Director Samantha
Castilleja, regarding an overview of the 2020 events.
No action was taken on this agenda item, as Executive Director Samantha
Castilleja, discussed and shared with Mayor Hrncirik and City Council the 2020
events that are scheduled. Mayor Hrncirik thanked Samantha for the
information and continued work with the Chamber of Commerce.
Following is a list for the scheduled 2020 Chamber of Commerce Events:
Chamber of Commerce Annual Banquet- February 15, 2020
Wild Pig Pedal – May 2, 2020
Memorial Day Service – May 25, 2020
July 4th Celebration – July 4, 2020
Cruisin’ the Brazos Car Show- October 10, 2020
Vollunteer Fireman’s Dinner- November 2, 2020
Veteran’s Day Service- November 11, 2020
Mistletoe Market Tour- December 3, 2020
Twilight Tour of Homes- December 8, 2020
Lighted Christmas Parade – December 10, 2020
4. Discuss, consider and take action regarding the appointment of a City Council
Member, to the Baylor County Appraisal Tax Office, for a 1 year term.
Motion made by MPT Monty Glass, second by Council member Lan Winn, to
appoint Mary K. Fair, to the Baylor Co. Appraisal Tax Office, for a 1 year term.
Motion passed with 4 ayes and Mary K. Fair abstained during the vote.
5. Discuss, consider and approve the City of Seymour bills paid for the month of
November, 2019.
Motion made by MPT Monty Glass, second by Council member Paula K. Vaden,
to approve the bills paid in the month of November, 2019. Motion passed
unanimously.
6. Discuss, consider and give direction to City Administrator, Steve Biedermann,
on closing City of Seymour Offices, at noon time on December 23, 2019, for the
Christmas holidays.
After discussing this agenda item, City Council felt that being off on the 24th and
25th would be sufficient for city employees. Council asked that city employees
work until 5 p.m. on the 23rd. No action was taken on this agenda item.
7. Discuss, consider and take action regarding the sale of City of Seymour
equipment for the Electric Department.
No action was taken on this agenda item as Council asked that Steve
Biedermann, check and investigate the actual cost of repairs regarding the
Electric Department truck, before City Council would consider putting it up for
sale or at an auction.
Regular meeting closes and Executive Session(s) will begin at 7:40 p.m. .
8. An Executive Session (closed to the public) and pursuant to Chapter 551 of the
Texas Local Government Code, under §551.074; Personnel: Water/Sewer
Department, Supervisor Job Description.
Executive Session closes and Executive Session two begins at 8:17 p.m.
9. An Executive Session (closed to the public) and pursuant to Chapter 551 of the
Texas Local Government Code, under §551.074; Personnel: Street/Sanitation
Department, Supervisor Job Description.
Executive Session closes and Executive Session three begins at 8:48 p.m.
10. Executive Session (closed to the public) and pursuant to Chapter 551 of the
Texas Local Government Code, under §551.074; Personnel: Filling Council Place
#2 Vacancy.
Executive Sessions close and Regular Meeting resumes at 9:18 p.m.
11. Discuss and take action regarding deliberations from Executive Session One.
No action taken on this agenda item.
12. Discuss and take action regarding deliberations from Executive Session Two.
No action taken on this agenda item.
13. Discuss and take action regarding deliberations from Executive Session
Three.
No action taken on this agenda item.
14. Discuss and accept letter of resignation from Council member Place #2, Paula
Vaden, due to conflict of interest in regards to her employment at Baylor Co. Tax
Appraisal Office, as of December 31, 2019.
Motion made by Council member Lan Winn, second by MPT Monty Glass, to
accept letter of resignation from Council Place #2, Paula Vaden, due to her
employment at Baylor Co. Tax Appraisal Office, as of December 31, 2019.
Motion passed with 4 Yeas and Council member Vaden abstained during vote.
15. Adjournment at 9:18 p.m.
Passed and Approved on this the 23rd day of January, 2020.
Mayor Jon Hrncirik
Attest:
City Secretary, Conchita Torrez, TRMC