FT Accounts Payable/ HR Assistant

Job post summary

Date posted: February 27, 2026

Pay: From $15.00 per hour

Job description:

Job Title: Accounts Payable/HR Assistant

Department: Finance
FLSA Status: Non-Exempt
Employment Status: Full-Time
Reports To: Finance Director (or appropriate supervisor)

Job Summary

The Accounts Payable/HR Assistant provides essential support to the City by performing accounts payable processing, assisting with bank reconciliations, and providing back up to the HR Director. This position ensures accurate, timely, and compliant financial recordkeeping in accordance with City policies, generally accepted accounting principles (GAAP), and applicable local and state regulations. This position works closely with finance staff to support daily financial operations while maintaining confidentiality and strong internal controls.

Essential Duties and Responsibilities

The following duties are representative of the work performed. Other related duties may be assigned.

Accounts Payable

  • Process accounts payable transactions, including reviewing invoices for accuracy, proper approval, and budget coding.
  • Match invoices with purchase orders, contracts, or supporting documentation as required.
  • Enter accounts payable data into the City’s financial management system.
  • Prepare payment batches for review and approval in accordance with City procedures.
  • Maintain organized and accurate accounts payable files, both electronic and physical.
  • Respond to vendor inquiries regarding payments in a professional and timely manner.

Bank Reconciliations

  • Assist with monthly bank reconciliations for City operating accounts and other assigned funds.
  • Research and resolve discrepancies, including outstanding checks, deposits in transit, and posting errors.
  • Maintain reconciliation documentation and supporting schedules for audit and reporting purposes.
  • Communicate reconciliation issues to supervisory staff as needed.

General HR Support

  • Assist with maintaining accurate HR records and reports.
  • Support internal controls by adhering to segregation of duties and established financial procedures.
  • Assist by gathering documentation and responding to information requests.
  • Maintain confidentiality of financial and personnel information.
  • Provide customer service to City departments, vendors, and the public as appropriate.

Knowledge, Skills, and Abilities

  • Basic knowledge of accounting principles and municipal finance practices.
  • Experience or familiarity with accounts payable processing and bank reconciliations.
  • Strong attention to detail and accuracy.
  • Ability to organize, prioritize, and meet deadlines.
  • Proficiency with computers, accounting software, and standard office applications (e.g., spreadsheets, word processing).
  • Ability to follow written and verbal instructions and established procedures.
  • Ability to maintain confidentiality and exercise sound judgment.

Minimum Qualifications

  • High school diploma or equivalent required.
  • Prior experience in accounting, bookkeeping, or finance support preferred.
  • Experience in a municipal or governmental environment is a plus but not required.

Working Conditions

  • Primarily office environment with standard office equipment.
  • Occasional deadline-driven work, particularly during month-end or audit periods.

Benefits:

  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance

Work Location: In person