April 16, 2015 – City Council Meeting Minutes

Jun 24, 2015

   CITY OF SEYMOUR

   REGULAR MEETING

   APRIL 16, 2015

 

A Regular City Council Meeting was held on Thursday, April 16, 2015, at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

 

Call to Order, Roll Call and Pledge of Allegiance by Mayor Nan Gilbert-Mathis at 7:00 p.m.

 

Council present: Mayor Nan Gilbert-Mathis, Council members Les Hons, David Horton, Jon Hrncirik, MPT Billy Henricks and Monty Glass.

 

Counsel present: City Attorney Cindy Ayres

 

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, City of Seymour supervisors Mary Griffin, Rick Garcia, Jay Barrington, Monte Young, Chief of Police Mike Griffin, Billy Henderson, Todd Hrncirik and  Lauren Bush.

 

Guest(s): Mary K. Fair, Paul Baker and Mark Buckingham, representing Brazos Electric.

 

Announcements from Mayor: Nan Gilbert-Mathis stated that she and City Secretary Conchita Torrez had attended the Nortex Meeting in Wichita Falls Texas, earlier in the day.

 

She also announced that Baylor County and City of Seymour had been approved for grants through the Criminal Justice Advisory Committee.

 

Citizens’ questions and/or Comments: No one had questions or comments during this time.

 

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

 

  1. Consider Approving The Consent Agenda As Follows:

 

  1. a) Approve Thursday, March 19, 2015, Regular Meeting Minutes.   

 

  1. b) Accept Reports
  2. Monthly Investment Report for the month of February and March, 2015
  3. First Bank and Trust report summary for the month of February and March, 2015
  4. Employee & Contract list /Golf Course Membership Report

 

  1. c) Accept and approve the Second (2nd ) Quarter Investment Report as presented

by City of Seymour Investment Officers.

 

Motion made by Council member David Horton, second by Council member Jon

Hrncirik, to accept the Consent Agenda.  Motion passed unanimously.

 

End of Consent Agenda

 

  1. Discuss, consider and take action regarding the re-routing of the sub-station

transmission lines, as presented by Brazos Electric representative.

 

Mr. Paul Baker and Mr. Mark Buckingham, representing Brazos Electric, spoke to

Mayor and City Council regarding the re-routing of transmission lines.  There are

about three houses it would affect and they needed the approval of the City of

Seymour to move forward with this project.

 

A motion made by Council member David Horton, second by Council member Jon

Hrncirik, to allow Brazos Electric to move forward with the re-routing project.  Motion

passed unanimously.

 

  1. Hear and discuss monthly supervisor’s report from the following departments:

Administration, Police, Electric, Water/Sewer, R.O., Salt Fork/Park, Street,

Emergency Management Coordinator, Economic Development and Finance

Department.

 

Each department supervisor gave their respective report. No action was needed or

taken.

 

  1. Discuss, consider and take action to approve Ordinance No. 2015-01, Fair

Housing Month, as required by law.

 

Ordinance No. 2015-01

Fair Housing Month

 

AN ORDINANCE OF THE CITY OF SEYMOUR, TEXAS, DESIGNATING THE MONTH OF APRIL 2015, AS FAIR HOUSING MONTH AND SUPPORTING FAIR HOUSING ACTIVITIES WITHIN THE CITY.

 

Whereas, Title VIII of the Civil Rights Act of 1968, as amended, prohibits discrimination in housing and declares it a national policy to provide, within constitutional limits, for fair housing in the United States; and

 

Whereas, the principle of Fair Housing is not only national law and national policy, but a fundamental human concept and entitlement for all Americans; and

 

Whereas, this ordinance, during the month of April, provides an opportunity for all Americans to recognize that complete success in the goal of equal housing opportunity can only be accomplished with the help and cooperation of all Americans.

 

NOW THEREFORE, I, Nan Gilbert-Mathis, Mayor of Seymour, along with City Council of the City of Seymour, Texas, do hereby ordain the month of April, as Fair Housing Month, in the City of Seymour and do hereby urge all the citizens of this locality to become aware of and support the Fair Housing law.

 

IN WITNESS WHEREOF we have affixed our signatures and seal on this the 16th day of April, 2015.

 

APPROVED:                                                           

Mayor Nan Gilbert-Mathis

 

  1. Discuss, consider and take action regarding Inter local Agreement between the

City of Seymour and Baylor County, for the lease of Election equipment for the May

9, 2015, City General Election, in the amount of $1,250.00.

 

Motion made by Council member David Horton, second by Council member Les

Hons, to approve the Inter Local Agreement between the City of Seymour and

Baylor County. Motion passed unanimously.

 

At this time, Mr. Rick Garcia, Water Production Supervisor, suggested that agenda

item seven be discussed first and then council could make decisions regarding

items on line six.

 

Mayor Nan Gilbert-Mathis approved the suggestion.

 

  1. Discuss and re-visit the City of Seymour Drought Contingency Plan, Resolution

No. 1305.

 

Mr. Rick Garcia addressed the Mayor and City Council regarding the Drought

Contingency Plan. This plan was addressed back in 2009 and the City is currently

in Stage 3.  Mr. Garcia feels that the citizens have done a good job in conserving

water, but to be mindful  of our precious commodity.  He advised the Mayor and

Council of our continuing efforts to conserve water as much as necessary.

 

  1. Discuss, consider and take action regarding water situation and restrictions.

 

(a)  Commercial businesses allowed washing off their parking lots

 

(b)  Residential swimming pools allowed to be filled up this summer

 

(c)  Reduce amount of tokens per household to 10 tokens per week.

 

After hearing the Drought Contingency Plan by Mr. Garcia, the City Council made

the following decisions:

 

(a) Motion made by Council member David Horton, second by Council member

Monty Glass, to not allow any commercial businesses’ to wash their parking lot,

until we are out of Stage 3.  Motion passed unanimously.

 

(b)  Motion made by MPT Billy Henricks, second by Council member Monty Glass,

to not permit residents to fill their personal pools at home with metered water from

their home.  Motion passed unanimously.

 

(c ) Motion made by Council member David Horton, second by Council member Jon

Hrncirik, to reduce the amount of tokens sold to a household, from 20 to 10 tokens

per week.  Motion passed unanimously.

 

  1. Discuss, consider and take action regarding City of Seymour pool and splash

pad fees information.

 

The City Pool is scheduled to open on Sunday, May 31, 2015 and to tentatively

close on August 9, 2015.  More information regarding the City Pool will be in the

BANNER in weeks to come.

 

Motion made by Council member Les Hons, second by Council member David

Horton to accept the pool information as presented by City Staff.  Motion passed

unanimously.

 

  1. Discuss and take action to approve City Council report for City of Seymour bills

paid in March, 2015, excluding bills from Albert Todd Hrncirik, Snyder Construction

and Steel Sales and Jayne Keesee.

 

After reviewing the City bills, MPT Billy Henricks, second by Council member Les

Hons, to accept the city bill report as presented.  Motion passed unanimously.

 

  1. Discuss and take action to approve City Council report for City of Seymour bills

paid in March, 2015, to Albert T. Hrncirik.

 

Motion made by Council member Les Hons, second by Council member Monty

Glass, to accept the bills paid to Albert T. Hrncirik.  Motion passed with 4 ayes and

with Council member Jon Hrncirik abstaining.

 

  1. Discuss and take action to approve City Council report for City of Seymour bills

paid in March 2015, to Snyder Construction and Steel Sales.

 

Motion made by Council member Jon Hrncirik, second by Council member Monty

Glass, to accept the bills paid to Snyder Construction and Steel Sales.  Motion

passed with 4 ayes and MPT Henricks abstaining.

 

  1. Discuss and take action to approve City Council report for City of Seymour bills

paid in March 2015, to Jayne Keesee.

 

Motion made by Council member Les Hons, second by Council member Jon

Hrncirik, to accept the bill paid to Jayne Keesee.  Motion passed with 4 ayes and

MPT Henricks abstaining.

 

Regular Meeting closes and Executive Session(s) begins at 9:14 p.m., with a

recess called by Mayor Nan Gilbert-Mathis at this time.

 

Recess ends at 9:33 p.m., at which time the Executive Session begins.

 

  1. Executive Session pursuant to Chapter 551 of the Texas Local Government

Code, under section 551.074, Personnel Matters: General Discussion regarding

Salt Fork River Estates Complex.

 

(a)The final making decision authority, regarding the opening and closing of

SFREC.

 

(b) Re-visit the authorization of hiring part-time help for the summer.

 

Executive Session One (1) closes and Executive Session Two (2) begins at 9:59

p.m.

 

  1. Executive Session pursuant to Chapter 551 of the Texas Local Government

Code, under Section 551.074, Personnel Matters: Financial information regarding

Salt Fork River Estates Complex.

 

Executive Session Two (2) closes and Regular meeting resumes at 10:00 p.m.

 

  1. Take action if any, resulting from deliberations during Executive Session One.

 

(a) Regarding the decision authority on opening and closing the SFREC, a motion

was made by Council member David Horton, second by Council member Monty

Glass, to give full authority to SFREC Supervisor Todd Hrncirik and City

Administrator Steve Biedermann, on making the decision to open or close the

SFREC due to weather situations. Motion passed by 4 ayes and Council member

Jon Hrncirik abstained.

 

(b) Regarding the authorization of hiring part-time help for the summer at the

SFREC:

 

Motion made by Council member Les Hons, second by Councilmember David

Horton, to allow City Administrator Mr. Biedermann to hire part-time help at the

SFREC, as necessary and as budget constraints to do so.  Motion passed by 4

ayes and Council member Jon Hrncirik abstained.

 

  1. Take action if any, resulting from deliberations during Executive Session Two.

 

EDD Lauren Bush and City Administrator Steve Biedermann presented Mayor and

City Council with figures and proposed changes regarding the SFREC. EDD Bush

will mail out a letter to SFREC Members and inform them of all the proposed

changes. Motion made by Council member Les Hons, second by Council member

Monty Glass to accept the recommended changes as presented by EDD Bush.

 

Motion passed with 4 ayes and Council member Jon Hrncirik abstained.

 

  1. Motion made by Mayor Pro-tem Billy Henricks and second by Council member

Les Hons to adjourn meeting at 10:49 p.m.  Motion passed unanimously.

 

 

PASSED AND APPROVED ON THIS THE 21ST DAY OF MAY, 2015.

 

MAYOR NAN GILBERT-MATHIS

 

 

ATTEST:

 

 

CITY SECRETARY, CONCHITA TORREZ, TRMC