April 19, 2018 – City Council Meeting Minutes

May 18, 2018

City of Seymour

Regular City Council Meeting Minutes

April 19, 2018

A Regular City Council Meeting was held on Thursday, April 19, 2018, at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Mayor Josh Sosolik begins by calling the meeting to order, announced roll call and led the Pledge of Allegiance.

Council present: Mayor Josh Sosolik, Les Hons, Paula K. Vaden, MPT Jon Hrncirik, Mary K. Fair and Monty Glass.

Counsel present: Jonathan Whitsitt, City Attorney was not present at this meeting.

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Electric Supervisor Jay Barrington and Economic Development Director Lauren Bush.

Guest(s) Jon Adams, Jared Bodkin, Randy Wills and George Rash.

Proclamation: Child Abuse Prevention Month read by Mayor Sosolik

Announcements from Mayor: No announcements from Mayor Sosolik

Citizen’s questions and/or Comments: No one had questions or comments at this meeting.

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

Consider Approving The Consent Agenda As Follows:

a) Approve meeting minutes for Regular Council meeting on March 22, 2018 and Special Called meeting minutes for March 29, 2018.

b) Accept Reports

(1) Monthly Investment Report for the month of March, 2018

(2) First Bank and Trust report summary for the month of March, 2018.

(3) Employee & Contract list /Golf Course Membership Report

(4) Administrator and Supervisor Reports

End of Consent Agenda

Motion made by MPT Jon Hrncirik, second by Council member Les Hons to approve the

consent agenda as presented. Motion passes unanimously.

Hear and discuss presentation from Ameresco Representative George Rash and give

City Administrator Steve Biedermann direction, regarding AML and AMR’S (automatic

meter reading system).

Mr. George Rash and Randy Wills with Ameresco, presented to Mayor and City Council

information regarding an automatic meter reading system. This program must be budget-

neutral or positive each year, along with a 10 to 15 year guaranteed term.

This would also include a third party financing (tax-free municipal lease) Calculations must

be verified by licensed, third party engineer and performance is guaranteed by Ameresco.

Other benefits would be significant energy, water, and operational cost reduction

opportunities, positively affects your bottom line through energy efficient measures

through-out the city. More information will be provided depending on council decision to

move forward or not.

Motion made by Council member Les Hons, second by Council member Monty Glass, to

allow Ameresco Representatives to proceed with proper steps for the City of Seymour to

possibly invest in this system. Motion passed unanimously.

Discuss and give direction to City Administrator Steve Biedermann regarding STAR

Committee and their responsibilities.

No discussion or action was taken on this agenda item as no one was able to attend council

meeting to represent the STAR Committee.

Discuss and hear presentation from Jon Adams, representative for the Fantasy of Lights

Committee regarding Seymour City Park Christmas Project.

Mr. Jon Adams, representative for the Fantasy of Lights addressed the Mayor and City

Council. The committee would like to have an opportunity to “light up” the City Park

immediately following Thanksgiving and ending at the end of the year. Jay Barrington

(Electric Supervisor) was present at the meeting and suggested that the best place to decorate

and place lights in park would be on the south side of the Portwood Pavilion.

Mr. Adams will give the information to the committee and get back with the Mayor and City

Council.

Motion made by Council member Les Hons, second by Council member Paula K. Vaden,

allowing committee to move forward with this project. Motion passed unanimously.

Discuss, consider and take action regarding presentation from Jarod Bodkin,

Chamber of Commerce representative, for the 4^th of July, project.

Jarod Bodkin, representative for the Chamber of Commerce addressed the Mayor and City

Council. The Chamber of Commerce in conjunction with the City of Seymour would like to

celebrate the 4^th of July, 2018 at the Salt Fork River Estates Complex. Last year was a huge

success and the Chamber of Commerce is asking for the city to financially contribute to this

event.

Motion made by MPT Jon Hrncirik, second by Council member Monty Glass, to contribute

$1,500.00 to the Chamber of Commerce event. Motion passed unanimously.

Discuss, consider and take action regarding AUSTIN WOOD RECYCLING information.

No action was taken regarding Austin Wood Recycling, but a motion was made by MPT Jon

Hrncirik, second by Council member Mary K. Fair, to allow City Administrator Steve

Biedermann to look into investing in a grinder. Motion passed unanimously.

Regular Meeting closes and Mayor Sosolik calls for a 5 minute recess.

Recess closes at 8:31 p.m. and Public Hearing begins

The City of Seymour to conduct a Public Hearing regarding Zoning Ordinance No. 2007-

02, Section 27; Manufactured Homes; changing structure construction date for future

manufactured homes.

The City of Seymour is requesting to change the wording on Zoning Ordinance No.

2007-02; Section 27, in regards to Manufactured Homes. Changing structure date for

future manufactured homes. If passed, the wording will read as follows:

A structure that was constructed no earlier than five years from date of placement on City of

Seymour residentially zoned property. The construction date is applicable from the date a

rezoning request or relocation of structure is made. To be considered a Manufactured Home,

the structure must be transportable in one or more sections, which in the traveling mode, is

eight body feet (8’) or more in width or forty body feet (40’) or more in length, or, when

erected on site, is 320 or more square feet, and which is built on a permanent chassis and

designed to be used as a dwelling with or without a permanent foundation when connected to

the required utilities, and includes the plumbing, heating, air-conditioning and electrical

systems.

No one spoke for or against this zoning ordinance

First Public Hearing closes and second one will begin

8. The City of Seymour to conduct a Public Hearing regarding Zoning Ordinance No. 2007-

02, Changing the Zoning Classification of 805 N. Browning Street (City of Seymour Barn

and Water Well) from an R-1 to an I- Industrial Zone.

The City of Seymour property located at 805 N. Browning Street, which is the location of the

City Barn and water well, has been under residential zoning. It is in the City of Seymour’s

best interest that this location be changed to the proper zoning status, which is an I- Industrial

Zone.

No one spoke for or against this zoning ordinance

Second Public Hearing closes and third one will begin

The City of Seymour to conduct a Public Hearing regarding Zoning Ordinance No. 2007-

02, changing the Zoning Classification of 700 N. Browning Street, (City of Seymour

Electric Shop, Substation and Animal Control Shelter) from an R-1 to an I- Industrial Zone.

The City of Seymour property located at 700 N. Browning Street, which is the location of the

(Electric Dept. Shop, Substation and Animal Control Shelter) and has been under residential

Zoning. It is in the City of Seymour’s best interest that this location be changed to the proper

zoning status, which is an I- Industrial Zone.

proper zoning status which is I- Industrial Zone.

No one spoke for or against this zoning ordinance

Public Hearings close and Regular meeting will resume at 8:35 p.m.

Discuss, consider and take action approving Ordinance No. 2018-01, City of Seymour

Manufactured Homes Ordinance, Section 27; changing structure construction date for future

manufactured homes.

Motion made by MPT Jon Hrncirik, second by Council member Les Hons, to approve

Ordinance No. 2018-01, Manufactured Home, an ordinance for the City of Seymour.

Motion passed unanimously.

Discuss, consider and take action approving Ordinance No. 2018-02, City of Seymour

Ordinance, regarding the zoning classification of 805 N. Browning Street (City of Seymour

Barn and Water Well ) from an R-1 to an I-Industrial Zone.

Motion made by Council member Les Hons, second by Council member Monty Glass, to

approve Ordinance 2018-02, re-zoning classification of 805 N. Browning Street (City Barn

and Water Well). These City of Seymour properties will go from an R-1 to an I- Industrial

Zone. Motion passed unanimously.

Discuss, consider and take action approving Ordinance No. 2018-03, City of Seymour

Ordinance, regarding the zoning classification of 700 N. Browning Street, (Electric Dept.

Shop, Substation and Animal Control Shelter), from an R-1 to an I-Industrial Zone.

Motion made by Council member Mary K. Fair, second by Council member Paula K.

Vaden, to approve Ordinance No. 2018-03, re-zoning classification of 700 N. Browning

Street (Electric Shop, Substation and Animal Control Shelter), from an R-1 to an I-

Industrial Zone. Motion passed unanimously.

Discuss and give EDD Lauren Bush direction regarding Tiny House Ordinance.

After a lengthy discussion, Council took no action on this item, but, directed ED

Director Lauren Bush to check all ordinances and see what would be best fitted for the

City of Seymour. This will be further discussed once Mayor and Council receive more

information from Lauren at a later time.

Review and approve the Second Quarter Investment Report, as presented by City of

Seymour Investment Officers.

Motion made by Council member Les Hons, second by Council member Monty Glass, to

approve City of Seymour Second Quarter Report, as presented by City Secretary, Investment

Officer. Motion passes unanimously.

Discuss and take action to approve City of Seymour bills paid the month of

March 2018.

Motion made by MPT Jon Hrncirik, second by Council member Mary K. Fair, to approve

city bills paid the month of March, 20108. Motion passed unanimously.

Discuss and take action on the City of Seymour City Pool fees and schedule for 2018.

The City of Seymour will have several changes this year regarding the pool.

Our tentative date to open and celebrate Splash Day as well is scheduled for May 26, 2018.

The following is a list of the changes for the City Pool:

Pool time

1:00 – 5:30 p.m. Tuesday – Sunday

Admission fees

0-12 years old is $2.00

13 years of age and older is $3.00

Senior Citizen: $2.00

Private pool party times

6:00 p.m. – 8:00 p.m.

Please note that summer pool passes remain the same.

Individual passes are $50.00

Family pool passes are $100 and family members MUST reside in your home to be placed on

list. No exceptions!!

Motion made by Council member Les Hons, second by Council member Monty Glass, to

approve the City of Seymour Pool 2018 Schedule as presented. Motion passed unanimously.

Discuss and review the City of Seymour RO Water Well Report, per City Administrator

Steve Biedermann.

Water well report was presented by City Administrator Steve Biedermann. No

changes were recommended at this time by Mayor or City Council. No action taken.

Discuss, consider and take action to approve Resolution No. 1460, a resolution

amending the 2017-2018 City of Seymour Budget. A budget adjustment regarding

Street Department transfers from one account to another.

Motion made by Council member Mary K. Fair, second by Council member Monty Glass,

approving Resolution No. 1460, for a budget adjustment regarding the street department.

Motion passed unanimously.

Discuss, consider and take action to allow ED Director Lauren Bush, to use available

funds for Sound Garden Pocket Park.

ED Director Lauren Bush asked City Council to consider her request of using available

funds so that she may finish up the Sound Garden Pocket Park. She also stated that the

SCDC would be willing to meet the City’s match if approved. Motion made by

Council member Les Hons, second by Council member Paula K.Vaden, to allow ED

Director Lauren Bush to use available funds ($9,000.00) to complete Sound Garden

Pocket Park project. Motion passed with majority vote of 4, one nay.

Discuss, consider and take action regarding quote received from Olen Williams Inc., to

purchase two score boards for the Portwood North and South Softball Fields.

Motion made by MPT Jon Hrncirik second by Council member Monty Glass, to purchase

two scoreboards for the Portwood North and South Softball Fields in the amount of

$6,480.00. Motion passed unanimously.

Discuss, consider and take action to appoint Kenneth Moline, Dr. Larry Boyd,

Carl Porter, Jon Hrncirik and Bill Harmel to the Airport Advisory Board for a two year

term.

Motion made by Council member Les Hons, second by Council member Monty Glass,

to approve Airport Advisory Board consisting of Kenneth Moline, Dr. Larry Boyd,

Carl Porter, Jon Hrncirik and Bill Harmel, for a two year term. Motion passed with

majority of votes and MPT Jon Hrncirik abstained from discussion and voting.

Discuss and take action to update and modify Seymour Transfer Station Customer Rules

and give Transfer Station Attendant supervisory control over operation of Transfer Station.

City Administrator Steve Biedermann presented this agenda item to Mayor and City

Council, due to some problems at the Transfer Station, City Administrator Biedermann felt

that it was in the best interest to make this changes and implement them immediately.

City Administrator Steve Biedermann also presented a form for customers to sign upon

bringing items to the Transfer Station.

Motion made by Council member Les Hons, second by Council member Monty Glass, to

allow Transfer Station Employee Ben Stanley full control over the Transfer Station and

make decisions when it comes to report any problems that may occur.

Adjournment at 10:02 p.m., by MPT Hrncirik, second by Council member Paula K.

Vaden to close meeting. Motion passed unanimously.

PASSED AND APPROVED ON THIS THE 17^TH DAY OF MAY, 2018.

Mayor, Josh Sosolik

ATTEST:

City Secretary, Conchita Torrez, TRMC