April 21, 2021 – Special Called City Council Meeting Minutes
Jun 24, 2021
SPECIAL CALLED MEETING MINUTES
APRIL 21, 2021
A Special Called Meeting of City Council was held on Wednesday, April 21, 2021, at 6:00 p.m., 301 N. Washington Street, City Hall Conference Room.
Call to Order/Roll Call/Pledge of Allegiance by Mayor Jon Hrncirik at 6:03 p.m.
Council present: Mayor Jon Hrncirik, Mayor Pro-Tem Monty Glass, Council member Lan Winn, Council member Brenda Miller, Council member Mary K. Fair
Counsel present: City Attorney was not present
Council absent: Council member Brian Broome
City Staff present: City Secretary Conchita Torrez
Guest(s): Larry Valdez with Parkhill & Cooper, Kenneth Moline, Rick Wiles, Jimmy Barker, Mark McCord, and Nancy Boone.
1. Discuss, consider, and take action on information received regarding the Seymour Municipal Airport Lighting Project.
Information to Mayor Hrncirik and City Council regarding the airport was given by Kenneth Moline and Larry Valdez.
After a lengthy discussion, Council was given information regarding the Seymour Municipal Airport Lighting Project. This project was included in the TxDot Aviation Division’s current Capital Improvements Program for the Seymour Municipal Airport. The Seymour Municipal Airport Advisory Board had met on April 8, 2021 followed by a City Council meeting on the 21st of April, to discuss this project with Consultant Larry Valdez. The purpose of this correspondence was to inform TxDOT Aviation that the City of Seymour currently has funding in place to immediately move forward with the design of this project. This is the second phase to this much needed project as the airport has been neglected for many years. The City would also be responsible with a 10% match.
The City of Seymour was also interested in any available funding to assist in and with this project.
Motion made by Council member Lan Winn, second by MPT Monty Glass, to allow Larry Valdez to move forward with the airport project. Motion passed 4 Yeas and 0 Nays.
2. Discuss, consider, and take action regarding a Letter of Intent to TxDOT Aviation Division Representative, Bill Macke.
Motion made by MPT Monty Glass, second by Council member Mary K. Fair, to allow Larry Valdez to provide a Letter of Intent to TxDot Aviation Division Representative, Bill Macke. This letter will include changes that will be presented to council at a later date. Motion passed 4 Yeas and 0 Nays.
3. Discuss, consider, and appoint Rusty Stafford to the Seymour Municipal Airport Advisory Board.
The Seymour Municipal Advisory Board felt that Rusty Stafford would be a good candidate for the board due to Mr. Stafford being a retiree from TxDOT and having so much knowledge on how the grant procedures work.
Motion made by MPT Monty Glass, second by Council member Brenda Miller, to appoint Rusty Stafford to the Seymour Municipal Advisory Board. Motion passed with 4 Yeas and 0 Nays.
4. Discuss, consider, and take action regarding letter received from Texas Department of Agriculture.
The City of Seymour received a Violation Letter from the Texas Department of Agriculture regarding the spraying without a license and being fined $1,000.00 for allowing employees to spray.
Also, a letter was received individually, by a city employee regarding the same violation.
Mayor Hrncirik was asked to remove himself from any discussion or conversation. At this time, MPT Monty Glass, took over the meeting.
Upon reviewing the letter, that the City of Seymour received, a motion was entertained by Mayor Pro-Tem Glass.
Motion made by MPT Monty Glass, second by Council member Brenda Miller, to pay Texas Department of Agriculture the fine amount of $1,000.00. Motion passed with 4 Yeas and 0 Nays.
Regarding the letter a city employee received as well, could not be discussed at this time, due to it was not placed on the agenda for discussion. This information will be presented at a later date and time.
At this time, MPT Monty Glass, turned the meeting back over to Mayor Jon Hrncirik.
5. Discuss, consider, and take action regarding quotes received for AC/Heating Units at Portwood Art & Civic Center, 800 E. Morris Street.
The City of Seymour received 3 bids regarding the air and heating units at the Portwood Art & Civic Center, 800 E. Morris Street. The units were not working as good as they should and were the originals installed back in the 80’s. These are the following quotes:
Option #1 $9,675.00
Option #2 – $10,079, this system is about 12% more efficient on electrical components.
Mayers Heating and Air
Option #1 $ 10,000.00 – Reem 14 Condensers
Option #2 $ 12,000.00 – Reem 16 Condensers
Danny Hrncirik Electric, Inc.
2. 5-ton systems $12,000.00 Reem 14 Condensers, plus labor
Rick Wiles was present at the meeting in the event anyone had any questions or needed something explained regarding the air unit systems. After reviewing the quotes, City Council made a motion.
Motion made by MPT Monty Glass, second by Council member Brenda Miller, to approve quote received from Garlington-Brown, Inc., for Option #2, 16 Seer, including filter bases, flushing existing cooper lines as required by the manufacturer, install new digital thermostats with locking covers and all labor needed to complete the job for $10,0791.
Motion passed with 4 Yeas and 0 Nays.
6. Motion made by Council member Lan Winn, second by MPT Monty Glass, to adjourn meeting at 7:29 p.m. Motion passed unanimously.
PASSED AND APPROVED ON MAY 20, 2021.
/s/ Mayor Jon Hrncirik
/s/ City Secretary, Conchita Torrez, TRMC