August 11, 2015 – City Council Meeting Minutes

Oct 5, 2015

CITY OF SEYMOUR

AUGUST 11, 2015

ZONING WORKSHOP

A Zoning Workshop was held on Tuesday, August, 11, 2015, at 6:00 p.m., at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, Texas, 76380.

Mr. Joe Gamble with Nortex Regional Planning presented a workshop regarding Zoning Law and Procedures.

Present at the workshop were: Mayor Nan Gilbert-Mathis, Council members Les Hons, David Horton, Jon Hrncirik, Greg Shumate and MPT Monty Glass.

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin and City Attorney Cindy Ayres.

Guest: Joe Gamble

Mr. Joe Gamble brought information to the City Staff, Mayor and City Council regarding the procedures and zoning law. Very important information was heard by staff and council.

Zoning workshop closed at 6:57 p.m.

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CITY OF SEYMOUR

AUGUST 11, 2015

REGULAR CITY COUNCIL MEETING

A Regular City Council Meeting was held on Tuesday, August, 11, 2015 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to order, roll call and Pledge of Allegiance was led by Mayor Nan Gilbert-Mathis at 7:10 p.m.

Council present: Mayor Nan Gilbert-Mathis, Council members Les Hons, David Horton, Jon Hrncirik, Greg Shumate and MPT Monty Glass.

Counsel present: Cindy Ayres

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin, EDD Lauren Bush, Supervisors Jay Barrington, Adam Sturgeon, Todd Hrncirik , Interim Water/Sewer Supervisor Robert Torrez Sr., and Emergency Management Coordinator Billy Henderson.

Guest(s) Mary Kay Fair and Chris Orsak

PROCLAMATIONS: Seymour Ministerial Alliance Appreciation Month and Stroll and Roll 2015 was read by Mayor Nan Gilbert-Mathis.

ANNOUNCEMENTS FROM THE MAYOR: No announcements by the Mayor at this time.

CITIZENS QUESTIONS AND / OR COMMENTS: No questions or comments at this time.

(CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS: a.) Approve Thursday, July 16, 2015, Regular Meeting Minutes.

b.) Accept REPORTS:

Monthly Investment Report
lst National Bank accounts report summary
Employee List and Golf Course Membership Total Report

END OF CONSENT AGENDA

Motion made by Council member Les Hons, second by Council member Jon Hrncirik to accept the consent agenda as presented by City Staff. Motion passed unanimously.

REGULAR MEETING CLOSES AND PUBLIC HEARING BEGINS REGARDING TAX RATE AT 7:15 P.M.

The City of Seymour is required by law to hold public hearings regarding the proposed

tax rate. This public hearing is the first of two to be held.

Council may choose to leave the tax rate as previously, which is .40598, same as last

years. Finance Director Mary Griffin stated that she and City Secretary Conchita Torrez

had met with Beth Hrncrik and presented to council to leave as last year. Council has

one more public hearing to decide on what the tax rate will be for the Fiscal Year 2015-

We went over the figures and thought the tax rate should stay at .40598 , same

as last years.

No one spoke for or against at the Public Hearing regarding the tax rate.

PUBLIC HEARING CLOSES AND REGULAR MEETING RESUMES AT 7:20 P.M.

Discuss and give direction to City Staff regarding the proposed tax rate for the City of

Seymour, Fiscal Year 2015-2016.

Motion made by Council member David Horton, second by Council member Les Hons, to

leave tax rate as is for now. Motion passed unanimously.

Accept and approve Resolution No. 1400, a resolution of the City Council accepting

the Certified Tax Appraisal Roll as prepared and presented by Beth Hrncirik of the

Baylor County Appraisal District for property in the city limits of the City of Seymour

and subject to the ad valorem tax for Fiscal Year 2015-2016.

Motion made by Council member David Horton, second by MPT Monty Glass, to accept

Resolution No. 1400, accepting the Certified Tax Appraisal Roll as prepared by Beth

Hrncirik, for the City of Seymour. Motion passed unanimously.

Discuss and hear monthly report from City of Seymour supervisors: Administration,

Financial, Seymour Police Dept., R.O. Plant, Street, Water/Sewer, SFREC/Park, EDD,

Emergency Management and Electric Department.

City Administrator Steve Biedermann, gave his report as well as written reports for

Chief Griffin who was on vacation. Emergency Management Coordinator Billy

Henderson, submitted his report in writing. Supervisors gave their respective reports

to the Mayor and City Council as well. No action was taken on these reports.

Discuss, consider and take action regarding the design for the Pocket Park, located on

north side of City Hall.

Lauren Bush, ED Director, presented Mayor and City Council handouts to review

regarding the pocket park. Four options were given for them to choose from.

After reviewing all the cost and options, Council member David Horton, second by

Council member Monty Glass, approved Pocket Park option #1. Motion passed with 4

ayes and 1 nay by Council member Greg Shumate. Motion passed with majority of ayes.

Discuss, consider and take action by adding EDD Lauren Bush, as a proxy for Nortex

Regional Planning Commission meetings, representing City of Seymour in the absence

of Mayor Nan Gilbert-Mathis, as requested by Jan Bowerman.

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to approve

Option 1 for the pocket park project, and allow Lauren Bush to proceed as planned.

4 ayes and 1 nay by Council member Greg Shumate. Motion passed with 4 ayes.

****Note**** Conflict of Interest forms have been signed and filed in City Secretary

Office by Council member Jon Hrncirik and Council member Les Hons, regarding agenda

items #8 and #9.

Discuss, consider and take action to approve bills paid in July, 2015, excluding bills

received from Albert Todd Hrncirik and Les Hons.

City Council reviewed the bills paid in July, 2015. Motion made by MPT Monty Glass,

second by Council member Greg Shumate , to approve bills. Motion passed

unanimously.

Discuss, consider and take action to approve bills paid in July, 2015, to Albert Todd

Hrncirik.

Motion made by Council member Les Hons, second by Council member David Horton, to

approve the bills paid to Albert T. Hrncirik in July, 2015. Motion passed with 4 ayes and

with Jon Hrncirik abstaining from vote.

Discuss, consider and take action to approve bill paid in July, 2015, to Les Hons.

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to approve

the bill paid to Les Hons in July, 2015. Motion passed with 4 ayes and with Les Hons

abstaining from vote.

Discuss and give direction to City Administrator Steve Biedermann, to place seal bid

notice in the BANNER, regarding City of Seymour paving project.

Motion made by Council member Jon Hrncirik, second by Council member Greg

Shumate, to allow Mr. Biedermann to place paving project notice in the BANNER.

Motion passed unanimously.

Discuss and give direction to City Administrator Steve Biedermann, to place seal bid

notice in BANNER, regarding City of Seymour primary lift station at the Sewer plant.

Motion made by Council member Les Hons, second by MPT Monty Glass, to allow Mr.

Biedermann, to place seal bid notice in BANNER, regarding the primary lift station at

the sewer plant. Motion passed unanimously.

Discuss, consider and take action regarding request from Melissa Brooks,

requesting an alcohol variance for November 14, 2015, First Annual Whiteside Museum

Gala.

There was a question regarding the distance to the nearest church, therefore, council

chose to table this item. Motion made by MPT Monty Glass, second by Council member

Greg Shumate, to table agenda item until someone measured the distance.

Motion to table passed unanimously.

Regular meeting closed at 9:20 followed by a recess.

Recess ended and Executive Session(s) begin at 9:30 p.m.

An Executive Session closed to the public and pursuant to Chapter 551 of the Texas

Local Government Code, §551.072: Real Property; described as Auditorium Chairs.

Executive Session one closes at 9:40 p.m., and Executive Session two begins

An Executive Session closed to the public and pursuant to Chapter 551 of the Texas

Local Government Code, under §551.072; Real property described as City of Seymour

property , located on the north and west side of tennis courts.

Executive session closes and Regular meeting resumes at 10:00 p.m.

Discuss and take action regarding deliberations from Executive Session One.

Motion made by Council member Les Hons, second by Council member Jon Hrncirik, to

all EDD Lauren Bush, to sell auditorium chairs as a fundraiser and place the monies in

the EDD Fund. She is also to save 100 chairs for the STARR Committee for future use.

Motion passed unanimously.

Discuss and take action regarding deliberations from Executive Session Two.

Motion made by Council member David Horton, second by Council member Jon

Hrncirik, to allow SISD an easement (s) to the north and west side of the tennis courts,

providing that the SISD will maintain and repair the tennis courts and softball field, for

the duration of the easement agreement. City Attorney Cindy Ayers will draw up a

contract. Motion passed unanimously.

Adjournment motioned by MPT Monty Glass, second by Council member Jon

Hrncirik. Motion passed unanimously.

PASSED AND APPROVED ON THIS THE 17^TH DAY OF SEPTEMBER, 2015.

MAYOR NAN GILBERT-MATHIS

ATTEST:

CONCHITA TORREZ, CITY SECRETARY, TRMC