August 17, 2023 – City Council Meeting Minutes

Nov 21, 2023

City of Seymour City Council

Public Notice of Open Meeting

August 17, 2023

A Regular City Council Meeting held on Thursday, August 17, 2023, at the Portwood Art & Civic Center, 800 E. Morris Street, Seymour Tx.

All notices have been duly posted in accordance and conformance with the Government Code of the State of Texas, Section 551.002 (c).The City of Seymour attempts to make its meetings accessible to its citizens.  If you have need of auxiliary aid, please notify the City Secretary at (940) 889-3148, at least 48 hours in advance. The agenda is also posted on the city’s website at www.cityofseymour.org, with the following agenda to be considered:

1. Call to Order, Pledge of Allegiance and Roll Call by Mayor Mark McCord.

7:00pm

Present:  Councilman MPT Monty Glass, Councilman Billy Henricks, Councilman Lan Winn, Council woman Debbie Gillispie, and Councilman Skyler Henricks.  Dr. Jeffrey L Brasher, Lauren Bush, Bryce Sawyer, Justin Jones, Chase Hoyt, John Joyce, Krystal Huskamp, Kimberly Hill, Rusty Stafford, Karlie Hail, Kylie Dickson, Jon Adams, Kim Stevenson, Aryah Ladd , Phil White, Darcy White, & Robert Torrez.

2. Prayer by Jon Adams

3. Announcements from the Mayor or MPTNone

4. City Administrator Dr. Jeffrey Brasher, Recognizes Department of the
    Month.

Dr. Brasher recognized all of our Summer 2023 Pool Staff including the manager, Krystal Huskamp.  Lifeguards in attendance:  Kylie Dickson, Karlie Hail, & Aryah Ladd

5. Citizen Comments

Kim Stevenson with the Seymour Helping Hands (SHH) organization announced the 2024 Spring Fling for May 4th and formally requested to use the Park and the Portwood Pavilion.  This year will be a full day event and other civic organizations will be participating.  Would also like to request a ramp and rails at the SHH Building at the corner of Main & McLain.

6. Presentation

  1. Proposed Budget Estimates for Fiscal Year 2023-2024, from Baylor County Judge Rusty Stafford or Baylor Co. Sherriff Darcy White.

Rusty Stafford, County Judge – Presents dispatcher’s expense with a wage increase of $1.00/hour approved by Commissioners.  Also cause residual line items to increase.  We are currently at 4 dispatchers, and we like to be at 5 and also with a part-time person to avoid over-time.  The increase in wages is meant to encourage applicants to apply.  Dispatchers are trained and certified.  The county does not offer any insurance. 

Darcy White, Baylor Co Sherriff – Presented additional dispatcher information about trainings and certifications.

7. Consent Agenda

  1. Approve the July 20, 2023 meeting minutes

  2. Approve Account Payable bills paid the month of July, 2023.

  3. Approve amendment to the minutes for the May 18th, 2023 meeting changing wording from “a minimum of six chickens and no more than twelve” to read “no more than twelve” concerning motion on Item #9a.

  4. Amend Ordinance 2023-05, passed May 18th, 2023 regarding animal control fees to read “Reference Appendix A” concerning Animal Permits and removing the listed fee of $250.

  5. Appoint Councilman Skyler Henricks to hold the vacant council place on the Hotel Occupancy Tax Board

  6. Appoint Lauren Bush as Municipal Court Clerk, for the City of Seymour.

  7. Appoint Lauren Bush as Retention Schedule Officer, for the City of Seymour.
  • Approve Resolution #1549, a budget adjustment in the amount of $22,473.00, line item 02-818906, for Fiscal Year 2022-2023, at the request of the Hotel/Motel Tax Fund Expense.

  • Assign Lauren Bush as the Proxy for Mayor Mark McCord on the Cross Plains Rural Transportation Council.

Motion made by CM Monty Glass, 2nd by CM Lan Winn.

Motion passes, 5-0

8. City Administrator Reports

  1. Contract/ Salt Fork Membership Golf totals (109)

  2. Staffing Report

  3. Written Supervisor Monthly Reports

  4. City Hall Haunted Halloween Celebration @ City Hall, 301 N. Washington Street, Saturday October 28th, @ 6:00 PM

  5. Financial Report

  6. 2023-2024 Budget Update Review

9. Public Hearing(s)

  1. Second and Final Public Hearing regarding a Specific Use Permit request to place an RV as a temporary residence on Acres 0.72,
    Lot 8-12, Block 32, Subdivision McLain, located at 409 N. Murrie Street in Seymour, Texas.

10. Tabled Items

  1. Remove tabled item concerning a request from Mike Horton for a Specific Use Permit to place a single wide manufactured home at 1101 E Nevada St, also known as Lot 4, Block 13 of the Wheat Subdivision from July 20, 2023 meeting.

Item was not removed from the table

11. Action Items

  1. Discuss and take action to review and approve the Proposed Tax Rate as explained by Mitzi Welch, Certified Tax Appraiser for Baylor County Appraisal District. 

.34688  Now New Revenue Tax Rate

.36059  Voter Approval Tax Rate generating $353,699.00 which is $50,000 less than the year previous.

.43625  Proposed tax rate

Motion to accept the proposed tax rate at .43625 by MPT CM Monty Glass, 2nd by CM Lan Winn.

Motion passes, 5-0

  • Discuss, consider, and take action regarding a Specific Use Permit, for location at 409 N. Murrie Street in Seymour, Texas, as requested by T. Don Hughes.  

Motion by CM Billy Henricks to issue the permit, 2nd by CM Skyler Henricks.

Motion passes, 5-0

  • Discuss, consider, and take action to approve contract between City of Seymour and Viking.

Motion to approve the contract between Viking and the City of Seymour by CW Debbie Gillispie, 2nd by MPT CM Monty Glass

Motion Passes, 5-0

  1. Discuss, consider, and take action regarding a request from Mike Horton for a Specific Use Permit to place a single wide manufactured home at 1101 E Nevada St, also known as Lot 4, Block 13 of the Wheat Subdivision.

No Action – Item not untabled

  1. Discuss, consider, and take action to open the Salt Fork Recreational Complex Gun Range

SOP has been put together and presented to Council as well as a proposed Membership packet.  We are working to block access on hole 8, other improvements are being made by staff, and we will be sure to adhere to all the TML requirements for insurance.

CW Debbie Gillispie discussed rates and what that could look like for a day pass and an annual membership.  Lauren Bush stated that we have not set a daily rate, but that it would need to be comparable to the actual usage of the individual to make the membership desirable.

Discussion was had by council to remove the range from the other membership rates or leave it in.  larger discuss was had about optional rates.

Direction was given to Lauren Bush to create a sample rate schedule beginning at a base rate of $50 for a day pass, with consideration of out-of-county participants and in-county participant rates.

Motion to open the gun range as long as we have the trained RSO officer, the inspections by TML, and the prices adjusted and approved made by CM Skyler Henricks, 2nd by MPT CM Monty Glass

Motion passes, 5-0

  • Discuss, consider, and take action on the purchase of a new police vehicle, Ford Interceptor, at the max expenditure of $89,595.00, completely outfitted.

Motion made to replace the motor in the police car that requires the repair by CM Lan Winn, 2nd by MPT CM Monty Glass

Motion passes, 5-0

12. Executive Session(s)

Entered into Executive Session at 7:36pm

  1. An Executive Session, (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under §551.071, Consultation with City Attorney; regarding Special Utility District, Baylor Water Supply.

  2. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under section 551.071; An agenda item that requires consultation with City Attorney.

13. Action Regarding Executive Sessions

Came out of executive session at 7:56pm

  1. Give direction to City Administrator in regard to Special Utility District, Baylor Water Supply.

No Action Taken

  • Discuss, and take action regarding Executive Session, on any agenda item that requires consultation with City Attorney.  

No Action Taken

14. Adjournment of Meeting

Motion to adjourn made by CM Billy Henricks, 2nd by CM Lan Winn

Motion passes, 5-0

Meeting adjourn at 9:01pm

Note: Council reserves the right to vote or to act in open session or go into Executive Session upon any of the items listed on this agenda.

I, the undersigned authority, does hereby certify that this notice ofthe meeting was posted on the bulletin board at City Hall, 301 N. Washington Street, Seymour, Texas, a place of convenience and readily accessible to the general public at all times, and said notice was posted on the following date and time: Friday, August 11, 2023,  by 4:30 p.m. and remained so posted continuously for at least 72 hours before said meeting will convene.  

          ______________________________________

Lauren Bush, Recording Secretary