December 16, 2021 – City Council Meeting Minutes

May 18, 2022

City of Seymour City Council

Meeting Minutes

December 16, 2021

A Regular Scheduled City Council Meeting, to be held on Thursday, December 16, 2021, at 7:00 p.m. at the Portwood Art & Civic Center, 800 E. Morris, Seymour Texas 76380. All notices have been duly posted in accordance and conformance with the Government Code of the State of Texas, Section 551.002(c). The City of Seymour attempts to make its meetings accessible to all its citizens. If you have need of auxiliary aids, please notify the ADA Coordinator at 889-3148, at least 48 hours in advance. The following agenda will be considered:

1. Call to Order, Roll Call and Pledge of Allegiance by MPT Monty Glass

MPT Monty Glass opened the meeting at 7:00 p.m.

Council present: MPT Monty Glass, Council Member Lan Winn, Council Member Les Hons, and Council Member Jay Hudson.

Council absent: Mayor Jon Hrncirik was absent at this meeting

City Staff present: City Administrator Dr. Jeff Brasher, City Secretary Conchita Torrez, E.D. Director Lauren Bush, Water/Sewer/RO Plant Supervisor Robert Torrez, Chief of Police Mike Griffin

Guest: Mark McCord, Jason Bench, Deana Thetford, Josh Baker, representing Jacob & Martin, Mary K. Fair, Paula Vaden, Leslie Caisse

2. Council Member to lead the meeting in Prayer

Council Member Lan Winn led the prayer.

3. Council Member to read the City of Seymour Mission Statement & City of Seymour Values.

Council Member Jay Hudson read the Mission Statement and Values for the City of Seymour.

4. Mayor or MPT Announcements:

a.) City Offices & Transfer Station closed Dec. 22^nd at Noon -24^th and

Upcoming City Council Meetings – January 20, 2022 & February 17, 2022

No other announcements were made by MPT Monty Glass

5. City Administrator Report (s)

a.) Employee List & SFRC Golf total (105)

b.) Supervisor Written Reports

c.) 2019-2020 City of Seymour Audit Report Update

City Administrator stated that the Seymour Audit was already in the hands of the auditors in the Abilene Office, and should be presented at the January 20, 2022, Regular Meeting.

6. Citizen Comments

Mary K. Fair and Mark McCord requested to speak during this meeting.

7. City Administrator Dr. Jeffrey Brasher recognize Employee of the Month

Lauren Bush, City of Seymour Economic Development Director, was recognized for here hard work and dedication in helping not only in her department, but throughout the office as well.

8. Public Hearing(s)

a.) A Second and Final Public Hearing regarding the request of a Specific Use

Permit from Leslie Caisse, for the purpose of placing a travel trailer at 400 S.

Foley Street, in an R-1, concerning the North half of Lot 2, Block 17 of the

Miller First Addition, comprised of .241 acres in Seymour, Texas.

b.) Public Hearing regarding Goods & Transit Resolution as requested per

Baylor County Appraisal District.

While Council awaited the arrival of Ms. Caisse, who was traveling from out of town for this meeting, Lauren explained that this permit was being requested for a 3-5 year permit, with neighbors around the vicinity supporting this decision with 8 yes’s, 1 No and 3 No Opinions.

At that time, Ms. Caisse arrived and asked that she be given permission to have a permit and allow her time to clean the property up and then begin the process of restoring the house located at 400 S. Foley Street.

Council did feel that 3-5 year permit was too long of an extended time.

Public Hearing closed due to no one having any more questions or comments.

(b) Public Hearing regarding Goods & Transit Resolution as presented by Paula Vaden, with Baylor County Appraisal District.

Paula Vaden approached the podium and addressed the Mayor & City Council.

She went on to explain that an exemption has not been given to commercial businesses.

This resolution allows taxing units to specifically adopt a resolution to continue taxing goods in transit even if the taxing unit has already done so in the past.

She stated that only one public hearing is required.

Public Hearing closed due to no one having any more questions or comments, other than Mary K. Fair.

9. Action Item(s)

a.) Discuss, consider, and take action to Award Construction Contract for

TxCDBG#7220430, Water line Improvements Grant, contingent upon TDA

approval of state contract modification#1.

Josh Baker gave an explanation regarding this project and where the City is at this point. Motion made by MPT Monty Glass, seconded by Council Member Les Hons, to approve this project, contingent upon performance modification and environmental clearance for the revised total contract amount of $240, 509.00 to Bowles Construction Co. Motion carried 4/0

b.) Discuss, consider, and take action regarding Specific Use Permit, requested

by Leslie Caisse.

After discussing this permit request during the public hearing, MPT Monty Glass

entertained a motion. Motion made by Council Member Les Hons, seconded by

Council Member Lan Winn, to allow Ms. Caisse to have a 6 month probation

period status (June 2022) and allow her to clean up the outside first, with a possible extension

if council feels that progress is being made on said property. Motion carried 4/0.

c.) Discuss, consider, and take action regarding Resolution No. 1520,

Transit Resolution as requested by Baylor Co. Appraisal District.

Motion made by Council Member Lan Winn, seconded by Council Member Jay Hudson,

to approve Transit & Goods, Resolution No. 1520, as requested by Baylor Co. Appraisal District. Motion carried 4/0

d.) Discuss, consider, and take action regarding RFQ’s on SCADA Proposal(s).

Jason Bench, representing TRAC ~~N ~ TROL, spoke during this agenda item and explained to MPT Monty Glass and City Council regarding the upgrade needed on the Supervisory Control and Data Acquisition (SCADA)System. Motion made by Council Member Lan Winn, seconded by Council Member Jay Hudson, to accept the proposal from TRAC N TTROL Motion carried 4/0

e.) Discuss, consider, and take action regarding modifications to the current

Airport Lease Agreement.

City Administrator Dr. Jeff Brasher explained that at a December 2, 2021, Airport Meeting, modifications were made to the current lease as follows:

1. RENT – Escalation Cause

Section 3 – At the beginning of each new Fiscal Year, beginning in 2023, there will be a 2.5 % increase in the rate of rent for each rented airplane hangar.

2. COMMERCIAL AIRCRAFT

Section 4- (a.) All permanently based commercial operators shall pay an annual operations fee of $600.00. (increased from $500.00)

(b) All non-based commercial operators utilizing the airport shall pay a monthly fee of $600.0. “Monthly fee” shall be interpreted to mean each consecutive 30-day period that such non-based commercial operators are utilizing the airport. (This was increased from $100.00)

3. CONSTRUCTION OF HANGAR

Section 7- Failure to complete the hangar within said sixty (60) day period shall terminate said lease unless an extension to this agreement is made by the airport board and the City of Seymour Council.

4. ASSIGNMENT OR SUBLEASE

Section 12- Failure to comply with this section may result in the termination of the lease.

5. CONDITIONS OF USE OF THE LEASED PREMISES:

Section 27– (Aviation related equipment) Lessee agrees to store only aviation related equipment inside the hanger(s). There shall be no other equipment retained inside the hanger by the lessee unless permission is provided by the lessor.

Motion made by MPT Monty Glass, seconded by Council Member Les Hons, to approve and accept updates to the Seymour Airport Updates. Motion carried 4/0

f.) Discuss, consider, and take action regarding Airport Hangar Rates.

City Council approved the new modified rates for the Seymour Airport Motion mad by Council Member Lan Winn, seconded by Council Member Les Hons. Motion carried 4/0

g.) Discuss, consider, and take action to join TexBuy, a cooperative purchasing

program for goods and services, through the adoption of a Board resolution

authorizing the District to enter into an interlocal agreement with Region 16,

Education Service Center. approving Interlocal Agreement

Motion made by Council Member Les Hons, seconded by MPT Monty Glass, approving an Interlocal Agreement between TexBuy and the City of Seymour. Motion carried 4/0.

h.) Discuss, consider, and take action regarding Agreement between City of Seymour and Atmos Energy. No action taken on this item.

10. Consent Agenda: Consider approving the following:

a.) Approve October 25, 2021 & November 23, 2021 Meeting Minutes

b.) Financial Report

c.) Discuss, consider, and take action regarding City of Seymour bills paid the

month of November 2021.

Motion made by Council Member Lan Winn, seconded by Council Member Jay Hudson, to approve Consent Agenda as presented. Motion carried 4/0

11. Discussion regarding modification to Sick Leave Incentive.

City Administrator Dr. Jeff Brasher presented a power point to council regarding some suggestions he had for the Sick Leave Incentive. After hearing presentation and council had several questions and comments regarding this agenda item, City Council chose to not take any action on this item at the moment. Council asked Dr. Brasher to have more input for them regarding the topic at hand.

12. Adjournment of meeting

Motion made by Council Member Lan Winn, seconded by Council Member Hons, to adjourn meeting at 8:59 p.m.

Meeting minutes passed and approved on this the 20^th day of January, 2022.

Mayor Jon Hrncirik

Attest:

City Secretary Conchita Torrez, TRMC