December 17, 2015 – City Council Meeting Minutes

Feb 24, 2016

REGULAR CITY COUNCIL MEETING

DECEMBER 17, 2015

 

 

A Regular City Council Meeting was held on Thursday, December 17, 2015 at 7:00 p.m. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

 

Call to Order, Roll Call and Pledge of Allegiance was led by Mayor Nan Gilbert-Mathis at 7:00 p.m.

 

Council present: Mayor Nan Gilbert-Mathis, Les Hons, David Horton, Jon Hrncirik and MPT Monty Glass.

 

Council absent: Greg Shumate

 

Counsel present: City Attorney Cindy Ayres

 

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin, Chief of Police Mike Griffin, EDD Lauren Bush, Electric Supervisor Jay Barrington, Emergency Management Coordinator Billy Henderson and SFREC/Pool Supervisor Todd Hrncirik.

 

Guest (s) Matt Gwinn, Mary K. Fair, Brad Hammack and CPA Jeff Gregg.

 

Announcements from the Mayor: No announcements at this meeting.

 

Citizen’s questions and/ or comments: No one signed up for questions or comments

 

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

  1. Consider approving the consent agenda as follows:

(a.) Approve meeting minutes from Thursday, November 12, 2015

(b.) Accept Reports:

  1. Monthly Investment Report
  2. First National Bank accounts report summary
  3. Employee List/ SFRE Membership Total Report

 

END OF CONSENT AGENDA

 

Consent agenda was reviewed by Council members. Motion made by Council member Les Hons, second by Council member David Horton to accept the consent agenda as presented by City Secretary.  Motion passed unanimously.

 

  1. Discuss, review and reaffirm the current Investment Policy for the City of

Seymour, by Council action.

 

The current investment policy was reviewed and reaffirmed with the

understanding that City Attorney Cindy Ayres would review the policy at a later

date and make any modifications as needed.

 

Motion made by MPT Monty Glass, second by Council member Jon Hrncirik to

reaffirm the status of the Investment Policy.  Motion passed unanimously.

 

  1. Hear presentation from City of Seymour Supervisors: Administration, Finance

Department, Police Department, ED Department, Emergency Management,

Water/Sewer/RO Department, Electric Department, Street/Park Department

and Pool/SFREC Department.

 

City Administrator Steve Biedermann gave a verbal report in the absence of

Robert Torrez and Adam Sturgeon.   All other department supervisors gave

their respective reports. No action was taken on this agenda item.

 

  1. Discuss and approve City bills paid in the month of November 2015.

Council reviewed the city bills for the month of November, 2015.

Motion made by Council member Les Hons, second by MPT Monty

Glass to approve the city bills as presented. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding city contract between City of

Seymour and Clayton Miller, dba Computer Services.

 

Option #1 Contract proposal for 50 hours   OR Option #2 Contract proposal for 100 hours

 

A contract was drawn up by City Attorney Cindy Ayres.   Council reviewed the

two options presented and a motion was entertained for action.

Motion made by Council member David Horton, second by MPT Monty Glass to

accept Option #2 for services to be rendered at $60 an hour for 100 hours to the

City of Seymour by Clayton Miller, dba Computer Services.

Motion passed unanimously.

 

  1. Discuss, consider and seek direction from City Council, regarding property

described as 206 S. Donald Street, North one-half of the East one-half, Lot 3,

Block G, Miller Addition.

 

Motion made by Council member David Horton, second by Council member Jon

Hrncirik, to allow City Administrator Steve Biedermann to proceed forward with

the bid process regarding this property. Motion passed unanimously.

 

  1. Discuss, consider and seek direction from City Council, regarding property

described as 114 N. Washington Street, Lot 5, Block 6, Original Town.

 

A motion was made by Council member Les Hons, second by MPT Monty Glass,

to table this agenda item, and allow City Administrator Steve Biedermann

to speak with the County and Baylor County Museum Representatives. Motion

to table passed unanimously.

 

  1. Discuss consider and take action on bids received from the following

companies for a truck for the Electric Department:

 

  1. Four Stars Auto Ranch 2016 year truck                $20, 827.00
  2. Vernon Auto Group 2015 year truck                $27,190.96
  3. Lawrence Hall Chevrolet 2015 year truck                $23,019.00

 

After reviewing the bids received for the electric department truck, Electric

supervisor Jay Barrington felt that the bid from Four Stars Auto Ranch was the

best option.

A motion was made by Council member David Horton, second by Council

member Les Hons to accept the bid offer from Four Stars Auto Ranch, 2016

truck at the bid price of $20,827.00. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding resignation of Council member

Greg Shumate, Council place #4.

 

City Secretary Conchita Torrez received a resignation letter from Council

member Place #4, from Greg Shumate, effective November 30, 2015. Motion

made by Council member David Horton, second by MPT Monty Glass to accept

resignation letter. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding amended contract services

between City of Seymour and Helen Farabee Center, as per request from City

Attorney Cindy Ayres.

 

Motion made by Council member Les Hons, second by MPT Monty Glass to

accept amended contract between the Helen Farabee Center and City of

Seymour. Motion passed unanimously.

 

  1. Discuss, consider and take action to change the January 2016, Regular

Council Meeting, to January 14, 2016, due to City Secretary attending the

Election Law Seminar.

 

Upon discussing the change for the Council Meeting, Council member Hrncirik

stated that he would not be able to attend the meeting on January 14, 2016, due

to prior obligations. Therefore, council chose to move the meeting to Tuesday,

January 12, 2016. Motion passed unanimously.

 

  1. Discuss, consider and take action from information received from City

Administrator Steve Biedermann, regarding Jacob & Martin, LLC Contract.

 

City Administrator Biedermann asked that City Council review the contract

from Jacob and Martin, LLC. and seek Council direction to proceed with

project. Motion made by Council member Les Hons, second by Council member

Jon Hrncirik, to proceed and move forward with project.

Motion passed unanimously.

 

  1. Discuss, consider and take action regarding information received from City

Administrator Steve Biedermann pertaining to the Planning and Zoning

Commission.

 

Mr. Biedermann gave information to City Council regarding the Planning and

Zoning Commission. Five (5) interested citizens will be appointed to this

committee, so far, three have expressed their interest and City Council will move

forward and find two more citizens. Motion made to table this agenda item until

five citizens can serve on the committee and Mayor Nan Gilbert-Mathis will then

appoint them to the board. Motion made by Council member David Horton,

second by MPT Monty Glass to table this agenda item at this time. Motion to

table passed unanimously.

 

At this time City Secretary Torrez asked Mayor Gilbert-Mathis to move agenda

item #15 next, due to EDD running an errand.

 

  1. Discuss, consider and take action regarding presentation from Brad

Hammack, relating to 415 S. Main.

 

Mr. Brad Hammack addressed the Mayor and City Council regarding

demolitions and improvements he is working on getting done on the 100 block of

  1. Main Street.

 

1.) For City Council to allow him to block the alley way with double gates, no

lock, with the City having access as well as the trash truck.

 

2.) Curbing and apron extensions were discussed. After discussing, Council

stated this would be something that Mr. Hammack would need to contact

TXDOT, due to it being their right- of- way.

 

3.) Telephone and Cable poles to be moved from the East side to the West side.

 

Motion made by Council member David Horton, second by Council member Les

Hons, to allow Mr. Brad Hammack to proceed with his cleaning project.

Motion passed unanimously.

 

  1. Discuss, consider and give direction to Lauren Bush, ED Director, regarding

an easement located on S. East Street.

 

EDD Lauren Bush presented Mayor and City Council with requirements needed

to proceed with easement. A request was made in order for proper street

closures to be re-opened.   Motion made by Council member David Horton,

second by Council member Jon Hrncirik to allow Ms. Bush to proceed with the

proper notices and paperwork. Motion passed unanimously.

 

  1. Hear presentation of annual audit, as prepared by Jeff Gregg, C.P.A., Davis

Kinard Firm, contracting with City of Seymour, for budget year October 1, 2014

through September 30, 2015.

 

Audit presentation was heard from Jeff Gregg, C.P.A., Davis Kinard Firm.

No action was taken on this agenda item.

 

  1. Discuss, consider and take action, to accept the annual audit as prepared by

Jeff Gregg, C.P.A., Davis Kinard Company, contracting with City of Seymour

budget year October 1, 2014 through September 30, 2015.

 

Motion made by Council member Jon Hrncirik, second by Council member Les

Hons to accept the annual audit as presented by Jeff Gregg, C.P.A., Davis

Kinard Company, for the fiscal year October 1, 2014 through September 30,

  1. Motion passed unanimously.

 

Regular meeting closes and Executive Session begins. At this time Mayor Nan

Gilbert-Mathis called a recess before entering the executive sessions at 8:30 p.m.  

Recess ends at 8:48 p.m.

 

  1. An Executive Session (closed to the public) and pursuant to Chapter 551 of

the Texas Local Government Code under § 551.074; Personnel- Council Place

#4- Resignation of Council member Greg Shumate.

 

Executive Session closes and Executive Session Two begins 9:37 p.m.

 

  1. An Executive Session (closed to the public) and pursuant to Chapter 551 of

the Texas Local Government Code under §380.001- Economic Development

Programs.

 

Executive session closes and Regular meeting resumes at 9:53 p.m.

 

  1. Discuss, consider and take action regarding deliberations from executive

session one. Motion made by Council member Les Hons, second by Council

member Jon Hrncirik to take no action taken from deliberations during

executive session one. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding deliberations from executive

session two.

 

Motion made by Council member David Horton, second by Council member Jon

Hrncirik to take no action from deliberations during executive session two.

 

  1. Adjournment by MPT Monty Glass, second by Council member Les Hons to

adjourn meeting at 9:56 p.m.   Motion passed unanimously.

 

 

PASSED AND APPROVED ON THIS THE 12TH DAY OF JANUARY, 2016.

 

MAYOR NAN GILBERT-MATHIS

 

ATTEST:

 

CONCHITA TORREZ, CITY SECRETARY ,  TRMC