February 11, 2016 – City Council Meeting Minutes

May 13, 2016

CITY OF SEYMOUR

REGULAR COUNCIL MEETING

FEBRUARY 11, 2016

 

A Regular City Council Meeting was held on Thursday, February 11, 2016 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

 

Mayor Nan Gilbert-Mathis called the meeting to order, roll call and led the Pledge of Allegiance at 7:02 p.m.

 

Announcement(s) from the Mayor: Mayor Gilbert-Mathis announced that on Saturday, February 13, 2016. Mike Bliss would be performing at the Whiteside Center for Performing Arts.  The Baylor County Free Library will sponsor a Membership Tea from 4:00 – 6:00 p.m., on February 18, 2016.

 

Citizen’s questions and/or comments: No one signed up for questions or comments

 

Council present: Mayor Nan Gilbert- Mathis, Council members Les Hons, David Horton, Jon Hrncirik and MPT Monty Glass.

 

Counsel present: none

 

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin, Economic Director Lauren Bush and Chief of Police Mike Griffin.

 

Guest(s) Elizabeth Hostas, Mary K. Fair and Daniel Huskamp

 

Consent Agenda: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

 

  1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:

 

a.)  Approve January 12, 2016, Regular Called Meeting Minutes.

 

b.) Accept Reports

  1. Monthly Investment Report
  2. First National Bank accounts report summary
  3. Employee List/Golf Course Membership total

 

End of Consent Agenda

 

Council reviewed the consent agenda and a motion was entertained.

 

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass. Motion passed unanimously.

 

Regular meeting closes and Public Hearing(s) begin at 7:05 p.m.

 

  1. Conduct a Public Hearing regarding request from Hilda Kunkel and David Neill, to close described street/alley known as May Street.

 

Elizabeth Hostas with Success Reality spoke regarding the closing of May Street. She explained that when the survey was done it revealed there were unopened streets and alleys in the plat of Reiman Addition which prevented the property from being contiguous.  Mr. Kunkel requested a petition to close the unopened streets and alleys which lay within the bounds of his property.

 

Public Hearing one closes and Public Hearing two begin at 7:10 p.m.

 

  1. Conduct a Public Hearing regarding request from Hilda Kunkel, to close described street/alley known as Norman Street.

 

Elizabeth Hostas spoke at this Public Hearing regarding the closing of Norman Street. The same explanation was given as was for May Street.

 

Public Hearing two closes and Public Hearing three begin at 7:11 p.m.

 

  1. Conduct a Public Hearing regarding Ordinance No. 2014-03, Section 2: Schedules A & B, Water rates for the City of Seymour Texas.

 

Finance Director Mary Griffin presented Mayor Gilbert-Mathis and City Council with some figures relating to our water rates.   The City will need to invest about 3 million due to the current Selenium Issue.  TCEQ is mandating that the City fix this problem in the months to come.

Mary presented options to the Council and wanted them to be aware of the money that will need to be invested in the future.

 

Public Hearings close and Regular meeting resumes at 7:28 p.m.

 

  1. Discuss, consider and take action regarding Ordinance No. 2016-01, ordinance to declare May Street to be closed as per request of owners David Niell and Hilda Kunkel.

 

Motion made by MPT Monty Glass, second by Council member Horton, to approve Ordinance No. 2016-01, and declare May Street to be closed as per request of owner Hilda Kunkel. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding Ordinance No. 2016-02, ordinance to declare Norman Street to be closed as per request of owners Hilda Kunkel and David Niell.

 

Motion made by Council member Les Hons, second by Council member David Horton, to approve Ordinance No. 2016-02, an ordinance to declare Norman Street closed as per request of owner Hilda Kunkel. Motion passed unanimously.

 

  1. Approve the General Election Order for Saturday, May 7, 2016, for the City of Seymour Council positions; Council member place #1, Council member place #3 and Council member place #5, for a two year term.

 

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to approve the General Election Order for Saturday, May 7, 2016.  Council positions open for election are Council Place #1, Council Place #3 and Council Place #5.  Motion passed unanimously.

 

  1. Approve the Special Election Order for Saturday, May 7, 2016, for the City of Seymour Council position, Council member place #4, for a one year unexpired term.

 

Motion made by Council member David Horton, second by Council member Jon Hrncirik, to approve the Special Election order for May 7, 2016, and fill an un-expired term for the vacancy of Council Place #4.   Motion passed unanimously.

 

  1. Approve Resolution No. 1410, appointing Election Judges and Clerks for Saturday, May 7, 2016, for the City of Seymour General Election.

 

Motion made by Council member Jon Hrncirik, second by Council member Les Hons to approve Resolution No. 1410, appointing Election Judges and Clerks, for the City of Seymour General Election. Motion passed unanimously.

 

  1. Approve Resolution No. 1411, appointing Election Judges and Clerks for Saturday, May 7, 2016, for the City of Seymour Special Election.

 

Motion made by MPT Monty Glass, second by Council member Les Hons, to approve Resolution No. 1411, appointing Election Judges and Clerks for Saturday, May 7, 2016, for the City of Seymour Special Election. Motion passed unanimously.

 

  1. Authorize City Staff to advertise for “City Wide Spring Clean up Week “to be held Saturday, April 2th through Sunday, April 10th, 2016.

 

Motion made by Council member Les Hons, second by MPT Monty Glass, to have Spring Clean Up on Saturday, April 2, 2016 through April 10, 2016. Motion passed unanimously.

 

  1. Discuss and hear monthly report from City of Seymour Supervisors: Administration,   Finance and Economic Development.

 

Mr. Biedermann, Mary Griffin and Lauren Bush each gave their respective reports. Mr. Biedermann also read the other department reports to Mayor and City Council.

 

 

 

 

 

 

  1. Discuss and approve the City of Seymour accounts payable bills paid in January, 2016.

 

City Council reviewed the bills paid in the month of January, 2016.

 

Motion made by Council member Les Hons, second by MPT Monty Glass to approve the City Bills as presented. Motion passed unanimously.

 

  1. Discuss, consider and take action to accept the Annual Police Contact Data Report, known as the Racial Profile Report, as presented by Seymour Police Chief Mike Griffin.

 

Chief Griffin explained and presented information to Mayor and City Council regarding the Racial Profile Report.   This report is presented to Mayor and City Council on an annual basis.

 

Motion made by Council member Jon Hrncirik, second by Council member David Horton, to approve the Racial Profile Report as presented. Motion passed unanimously.

 

  1. Discuss, consider and take action to allow Davis Kinard & Co, PC to perform the City of Seymour’s annual audit for the next three years for the amount of $22,500.00 per year.

 

After reviewing the Davis Kinard & Co., PC, a motion was made by Council member David Horton, second by Council member Les Hons, to approve the audit contract between Davis Kinard & Co, PC and City of Seymour, in the amount of $22,500.00 for the next three years. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding the cancellation of Tax Deed and Quitclaim Deed between The City of Seymour and Debbie Goodwin Johnson, as requested per Perdue Brandon Fielder Collins & Mott LLP.

 

Motion made by MPT Monty Glass, second by Council member Jon Hrncirik, to accept the

Cancellation of a Tax and Quitclaim Deed between the City of Seymour and Debbie Goodwin Johnson. Motion passed unanimously.

 

  1. 17. Discuss, consider and take action approving Resolution No. 1412, a resolution regarding a Municipal Maintenance Agreement between City of Seymour and TX Dot.

 

City of Seymour Attorney Cindy Ayres had reviewed the Municipal Maintenance Agreement and gave the approval of passing prior to the meeting.

 

Motion made by Council member Les Hons, second by MPT Monty Glass, to approve Resolution No. 1412, an agreement between the City of Seymour and TX DOT. Motion passed unanimously.

 

 

  1. Discuss, consider and take action regarding approval of the Beatification Grant Façade Signage, as requested by ED Director Lauren Bush.

 

ED Direction Lauren Bush explained to Mayor and City Council that she needed Council approval regarding the Beatification Grant Façade Signage.

 

Motion made by Council member Jon Hrncirik, second by Council member Les Hons, to allow Lauren Bush to proceed with the Beatification Grant. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding bids received for Contract Janitorial Services for City Hall, located at 301 N. Washington Street, from the following:

 

Catlin Cook submitted a bid of $700 per month

 

Jennifer Dempsey  submitted a bid of $375 bi-weekly ($750 per month)

 

Cami Maldonado submitted a bid of $800 per month

 

Shanna Coffman submitted a bid of $650 per month

 

Council reviewed the bids presented for the Contract Janitorial Service.

 

Council member Les Hons made a motion to accept the bid submitted by Catlin Cook.   Motion died for lack of second.

 

Council member David Horton made a motion to accept the bid submitted by Shanna Coffman, second by MPT Monty Glass . Motion passed unanimously.

 

  1. Discuss, consider and take action regarding sealed bid(s) received on property located at 206 S. Donald Street.

 

Josh Sosolik submitted a bid of $200.00 and signed a Conflict of Interest Form prior to the meeting.

 

Council member Les Hons abstained from comments or voting as Josh Sosolik is his nephew-in-law.

 

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass to accept bid submitted by Josh Sosolik in the amount of $200.00 . Motion passed by three votes and Council member Hons abstaining.

 

 

 

 

 

  1. 21. Discuss, consider and take action regarding sealed bid(s) received on property located at 114 N. Washington Street.

 

Ed Slate submitted a bid of $1,000.00 and signed a Conflict of Interest Form prior to the meeting.

 

Motion made by Council member Les Hons, second by MPT Monty Glass, to accept bid submitted by Ed Slate in the amount of $1,000.00. Motion passed unanimously.

 

Regular Meeting closes and Executive Session(s) will begin . At this time Mayor Nan Gilbert-Mathis called for a recess at 8:25 p.m.

 

Recess ended at 8:32 p.m., and Executive sessions begin. A change of executive order was done by Mayor Gilbert-Mathis.  Executive Session two was discussed first regarding Police Officer position.

 

  1. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under §551.074- Personnel Matters- Police Officer Position

 

Executive two ends at 8:45 p.m. and Executive Session one begins at 8:48 p.m.

 

  1. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under §380.001- Economic Development Program- Business Incentive.

 

Executive Session one closes and Regular meeting resumes at 9:21 p.m.

 

  1. Take action from deliberation regarding Executive Session One- Business Incentive.

 

Motion made by Council member David Horton, second by Council member Jon Hrncirik, to allow EDD Lauren Bush to meet with County along with two Council members regarding a Business Incentive.  Motion passed unanimously.

 

  1. Take action from deliberation regarding Executive Session Two- Personnel Matters regarding Police Officer vacancy.

 

Motion made by Council member Les Hons, second by MPT Monty Glass to allow Chief Griffin and City Administrator to proceed in filling the vacancy for a new police officer. Motion  passed unanimously.

 

 

 

 

 

 

 

  1. Adjournment by MPT Monty Glass, second by Council member Les Hons at 9:24 p.m.

 

 

PASSED AND APPROVED ON THIS THE 17TH DAY OF MARCH, 2016.

 

 

MAYOR NAN GILBERT-MATHIS

 

ATTEST:

 

CITY SECRETARY CONCHITA TORREZ, TRMC