February 16, 2023 – City Council Meeting Minutes
Mar 17, 2023
CITY OF SEYMOUR
COUNCIL MEETING MINUTES
FEBRUARY 16, 2023
A Regular City Council Meeting was held on Thursday, February 16, 2023 at 7:00 p.m., at the Portwood Art & Civic Center, 800 E. Morris Street, Seymour, TX 76380.
1. Call to Order by Mayor Hrncirik at 7:00 p.m.
Mayor Jon Hrncirik stated at the beginning of the meeting that he was going to try something different regarding citizens allowing to speak more than once during the meeting. All interested citizens would be allowed to speak twice during the meeting and all citizens are allowed to speak during Public Hearings.
City Council Roll Call: Mayor Jon Hrncirik, MPT Les Hons, Council Member Mark McCord, Council Member Lan Winn, Council Member Deborah Gillispie and Council Member Billy Henricks.
Pledge of Allegiance by Mayor Jon Hrncirik
City Staff Present: City Administrator Dr. Jeffrey Brasher, City Secretary Conchita Torrez, E.D.D. Lauren Bush, Police Officer Justin Jones, Part-time Water Department Employee Robert Torrez, Street Supervisor Ronnie Kolacek, and Maintenance Employee Ted Sanchez.
Guests Present: Lauren Anderson, Blaine Richard Miller, Debra Sizemore, Peyton Baldwin, Brian Baldwin, Myranda Baldwin, Misty Weiser, Paul Weiser, Haili McNair, Joy Self, Kaytlin Stripling, Jake Willden, Karen Kolacek, Jennifer McGough, Robert Golding, Susan Lee, Cody Thomason, Wendy Thomason.
2. Prayer was led by MPT Les Hons,
5. At this time, Mayor Hrncirik asked that we move to Agenda Item # 5 regarding Citizen Comments.
Comments were received from Debra Sizemore, Haili McNair, Jake Willden, Blaine R. Miller, and Cody Thomason regarding City Employee and Animal Control Officer, Samantha Hamilton, and conditions of the dog pound.
Also, Jake Willden made comments regarding the properties and letters that are sent for Code Compliance. How does the City determine the properties that are sent letters without being bias, was asked by Mr. Willden.
3. Mayor or MPT Announcements
Mayor Hrncirik stated that two weeks ago Seymour had lost a very generous citizen of Baylor Co., and owner of KSEY, Mark Alabaugh. He was our avenue to our council meetings and contributed to so many different events for Baylor Co. The city will have to reconsider getting on live stream. At this time the future of KSEY is unknown.
MPT Hons had no comments at this time.
4. City Administrator Report
(A) Employee list & SFRC Golf totals (110)
(B) Supervisor Written Reports
(C) Employee Appreciation Luncheon, March 10, 2023, Noon -1:00 p.m., Portwood Art & Civic Center.
(D) Brush Only Clean Up Week, scheduled for April 1st -9th , city crew begins picking up on April 10, 2023.
Dr. Brasher gave an explanation on the Administrator Report. No action was taken or needed.
6. City Administrator Dr. Jeffrey Brasher to recognize Employee/Department of the month.
Dr. Brasher recognized Ted Sanchez, in the Maintenance Department for all his hard work. He has worked for the City of Seymour over the last several months and has making a difference all over town. Mr. Sanchez currently serves as the City Hall and Town Custodial Engineer and has been a major factor in the remodeling of the old HS Cafeteria for the gant funded Shared Workspace initiative and much more.
7. Presentation
Hear presentation from Peyton Baldwin and Kaytlin Stripling representing the TMCN Youth Leadership Group.
Student leaders Peyton Baldwin and Kaitlyn Stripling representing the TMCN Youth Leadership Group spoke to the City Council regarding their vision for a downtown improvement project. The students shared their vision of improving the visitation of our downtown and their potential ideas of piping in music, adding lights, and signage.
8. Public Hearing(s)
(A) Final Public Hearing regrading ordinance pertaining to Hotel/Motel Tax Funds.
(B) Final Public Hearing regarding ordinance pertaining to Distributed Generation, avoided Cost of Generation Rate being added to Section 11.803, Power Cost Adjustment Factor.
No one spoke for or against the Hotel/Motel Tax ordinance.
No one spoke for or against the Distributed Generation, avoided Cost of Generation Rate.
9. Action Items
(A) Discuss, consider, and take action to approve Ordinance No. 2023-01, regarding
Hotel/Motel Tax Funds.
Motion made by MPT Les Hons, seconded by Council Member Billy Henricks, to approve Ordinance No. 2023-01, with final changes to the ordinance as follows:
Section: Terms of Board Members, on page four (4), the word two (2) was added to describe the length of terms.
Section: Application Process, on page four (4), the word HOT Board was added to the end of Executive Director and will read the application forms provided by the Executive Director of the HOT Board.
Section: Texas Open Meetings Act on page five (5) added to this wording is after the word Act, it shall read as required by law.
Motion passed with a vote of 4 and 1 against by Council Member Mark McCord
(B) Discuss, consider, and take action to approve Ordinance No. 2023-02, the Distributed Generation Cost Rate, and adding Section 11.803, Power Cost Adjustment Factor.
Motion by Council Member Mark McCord, second by Council Member Lan Winn, to approve Ordinance No. 2023-02 with an addendum to have fees information. Motion passed unanimously 5/0
(C) Discuss and approve the General and Special Order of Elections, for the City of Seymour, 2023.
Motion by Council Member Lan Winn, second by Council Member Deborah Gillispie, to approve the May 6, 2023, General and Special Order of Election, for the City of Seymour, Texas. Motion passed unanimously 5/0
(D) Discuss, consider, and take action to approve Resolution No. 1541, filing a 2023 grant with Nortex for a Solid Waste.
The City of Seymour filed a 2023 grant with Nortex for a solid waste grant for a new fence at the transfer station. If the grant is approved, the City plans to contract the construction of a new six foot fence that will enclose the city’s transfer station. If approved, bids will be received at a future date.
Motion by Council Member Lan Winn, second by Council Member Billy Henricks.
Motion passed unanimously 5/0.
(E) Discuss, consider, and take action to approve Resolution No. 1542, Authorizing Seymour Representatives in matters pertaining to the city’s participation on the Tx Community Development Block Grant Program.
This resolution is in regard to a grant that the City of Seymour is applying for. This would help the City with a waterline replacement project.
Motion by MPT Les Hons, second by Council Member Deborah Gillispie, to approve Resolution No. 1542. Motion passed unanimously 5/0
(F) Discuss, consider, and take action to approve Resolution No. 1543, Authorizing the submission of a 2023/2024, Tx Community Development Block Grant Application to the Tx Dept. of Agriculture for the Community Development Fund.
This is also a part of the grant process.
Motion by Council Member Billy Henricks, second by Council Member Lan Winn, approving the authorization and submission of this grant. Motion passed 5/0
(G) Discuss, consider, and adopt a Citizen Participation Plan for the City of Seymour.
Motion by MPT Les Hons, second by Council Member Deborah Gillispie, to adopt
the Citizen Participation Plan. Motion passed 5/0
(H) Discuss, consider, and take action regarding bids received for the “Baseball Back
Stop” property.
The City of Seymour did not receive any bids on this property. The council took no
action on this agenda item and will remain in the possession of the City of Seymour.
Several citizens gave some suggestions on what should be done with the mentioned
property. Some suggested a garden project, with a signage representing City of
Seymour. Others would like to have the SISD take care of it. Nothing will be done
with this project at this time.
10. Consent Agenda
(A) Approve Regular City Council meeting minutes for January 19, 2023, and Special Called meeting minutes on January 31, 2023.
(B) Discuss, consider, and take action regarding City of Seymour Bills paid the month of January 2023.
(C) Financial Report by Mary Griffin
(D) Approve Resolution No. 1539 appointing Election Judges and Clerks for the May 6, 2023, City of Seymour General and Special Elections.
(E) Discuss, consider, and take action to revoke Specific Use Permit from Leslie Caisse, regarding property at 400 S. Foley Street, due to RV removed from property.
(F) Discuss, consider, and approve the annual Seymour Volunteer Fire Department Financials.
(G) Discuss, consider, and approve the annual request from Sabrina Eltartour, Representative for American Red Cross, approving the use of the Portwood Pavilion as a disaster shelter site.
Motion made by MPT Les Hons, second by Council Member Billy Henricks, toapprove the Consent Agenda as presented. Motion passed 5/0.
11. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Gov. Code, §551.074- Personnel
(A) Any posted agenda item that requires consultation with City Attorney.
City Administrator Dr. Jeffrey Brasher announced that there would not be an Executive Session at this meeting.
12. Action regarding Executive Session
No executive session was held; therefore, no action was required.
13. Adjournment of Meeting
Motion made by MPT Les Hons, second by Council Member Deborah Gillispie, to
adjourn the meeting at 8:13 p.m. Motion passed unanimously 5/0.
Passed and approved on this the 16th day of March, 2023.
Mayor Jon Hrncirik, City of Seymour
Attest:
Conchita Torrez, City Secretary, TRMC