February 27, 2014 – City Council Meeting Minutes
Mar 31, 2014
REGULAR CITY COUNCIL MEETING
FEBRUARY 27, 2014
A Regular City Council Meeting, Thursday, February 27, 2014 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.
Call to Order, Roll Call and Pledge of Allegiance read by Mayor Toby Hines at 7:00 p.m.
ANNOUNCEMENTS FROM THE MAYOR: Grand Opening of the new FM 422 will be on Wednesday, March 5, 2014, at 2:15 p.m. at the Cliff Styles Parking Lot.
COUNCIL PRESENT: Mayor Toby Hines, Council members Donald Coltharp, David Horton, MPT Nan Gilbert-Mathis, Billy Henricks and Monty Glass.
CITY STAFF: Interim Administrator John Studer, City Secretary Conchita Torrez, Economic Development Director Lauren Bush, Municipal Judge James M. Castagna and Water Production Supervisor Rick Garcia.
COUNSEL PRESENT: City Attorney Cindy Ayres
GUEST: Patty Hines, Leslie Hons and Cliff Porter
CITIZENS QUESTIONS AND / OR COMMENTS: No one commented or had any questions at this time.
CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)
1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:
a.) Approve Thursday, January 16th, Regular Called Meeting Minutes and Special Called Meeting Minutes for February 6, 2014.
b.) Approve City Council Report for City bills paid in January, 2014.
c.) Accept REPORTS
1. Monthly Investment Report
2. First National Bank accounts report summary
3. Employee List/Golf Course Membership total
d.) Approve the General Election Order for Saturday, May 10, 2014, for the City of Seymour City Council Positions; Council Member Place #1, Councilmember Place #3, and Councilmember Place # 5, for a Two Year Term.
**Aprobar la Orden de Eleccion General para el Sabado, 10 de Mayo, 2014 para las posiciones del Consejal Lugar #1, Consejal lugar #3, y Consejal lugar #5.
e.) Approve Resolution No. 1378, to appoint Election Judges and Clerks for Saturday, May 10, 2014, City of Seymour General Election.
**Aprueban Resolucion para designer a los Jueces de la Eleccion y Secretarios para Sabado, 10 de Mayo, 2014, Elecciones Generals de la Cuidad de Seymour.
f.) Authorize City Staff to advertise for “City Wide Spring Clean up Week “to be held Saturday, April 5th through Sunday, April 13th, 2014.
END OF CONSENT AGENDA
Motion made by Councilmember Donald Coltharp, seconded by Councilmember Monty Glass to approve the consent agenda as presented by City Staff. Motion passed unanimously.
2. Discuss and hear monthly report from Economic Development Director Lauren Bush.
Ms. Lauren Bush presented Mayor and City Council with a monthly report.
Council commended Ms. Bush on the good job she is doing.
3. Discuss, consider and take action regarding guidelines for filming in Seymour, Texas, to become a Film Friendly Town, presented by Economic Development Director Lauren Bush.
Motion made by Councilmember
4. Discuss and hear presentation provided by Rick Garcia, Water Production Supervisor, regarding water situation.
Mr. Rick Garcia gave the Mayor and City Council a brief summary regarding our water situation. Garcia stated that our water table was not changing a whole lot, and we were losing a little bit of water in our water field. He stated that our drought has been here a while and we needed to be aware that the drought continues to affect us. At the present time the RO Plant is running fine and it takes about 1,300 gallons a minute to operate. Mr. Garcia went on to say that at the present time the City has 11 wells running and Baylor Water also has 11 wells running. All the water goes into one head tank and combines together. The wells are not producing like they were 5 years ago. We need to be prepared in the event our RO Plant would not be operational due to the continuation of the drought.
He stated this was just a small report to give the Mayor and Council a heads up and maybe work on a solution.
5. Discuss, consider and take action regarding bid received for property described as 811 N. Tackitt Street, Lot 24, Block 6, McLain Addition, in the amount of $300 from Minerva S. Hernandez.
Motion made by Council member Donald Coltharp, seconded by Council member Monty Glass, to reject bid for 811 N. Tackitt Street. Motion to reject passed unanimously.
6. Discuss, consider and take action regarding bid received for property described as 405 E. Lincoln Street, East ½ of Lot 6, Block E 2nd, Reiman Addition, in the amount of $250 from Amanda Arciniega.
Motion made by Council member Monty Glass, seconded by Council member Billy Henricks to reject bid for 405 E. Lincoln Street. Motion to reject passed unanimously.
7. Discuss, consider and take action regarding bid received for property described as 909 N. East Street, South 40’of lot 4-5, Block 1, Frank Brown Addition, in the amount of $360 from Joey Sturgeon.
Motion made by MPT Nan Gilbert-Mathis, seconded by Council member Monty Glass to reject bid 909 N. East Street. Motion to reject bid passed unanimously.
8. Discuss, consider and take action regarding bids received for property described as 705 N. Stratton Street, Lot 16, South ½ of 17 Block 5, McLain Addition.
Joel Lee $1,000.00 Cody Mac Holub $1,000.00
Motion made by Council member David Horton, seconded by Council member Donald Coltharp to reject bids for 705 N. Stratton Street. Motion to reject bids passed unanimously.
9. Discuss , consider and take action regarding bids received for property described as
1010 N. Browning Street, Lot 7, Block 9, Bennett Addition.
Klifton Moline $200.00 Cody Mac Holub $200.00
Motion made by Council member Billy Henricks, seconded by Council member Monty Glass, to reject bid for 1010 N. Browning Street. Motion to reject bids passed unanimously.
10. Discuss, consider and take action regarding bids received for property described as 401 S. Donald Street, North 70’of lot 1, Block Q, Miller Addition.
Tim Verver $600.00 Susan Lee $1,001.00 Jacob Willden $1,500.00
Motion made by Council member Monty Glass, seconded by Council member Donald Coltharp, to reject bid for 401 S. Donald Street. Motion to reject bids passed unanimously.
11. Discuss, consider and take action regarding bids received for property described as 900 N. Stratton Street, Lot 9-12, Block 4, Frank Brown Addition.
Jacob Willden $750.00 Robert Elliott $750.00
Motion made by Council member Billy Henricks, seconded by Council member Monty Glass, to reject bids for 900 N. Stratton Street. Motion to reject bids passed unanimously.
12. Discuss, consider and take action regarding bid received for property described as 205 W. McLain Street, Lot 6 & 24, Block 23, Original Townsite, in the amount of $550 from Jacob Willden.
Motion made by MPT Nan Gilbert-Mathis, seconded by Council member Monty Glass to reject bid for 205 W. McLain Street. Motion to reject bid passed unanimously.
13. Discuss, consider and take action regarding bids received for property described as 411 E. Custer Street, Lot 1, Block 3, Frank Brown Addition.
Cody Mac Holub $200.00 Jacob Willden $250.00 Klifton Moline $200.00
Motion made by Council member Donald Coltharp, seconded by Council member Billy Henricks, to reject bids received for 411 E. Custer Street. Motion to reject bids passed unanimously.
14. Discuss, consider and take action regarding bids received for property described as Abstract 430, Survey 117, T & NO.
Wayne Cooksey $302.00 Klifton Moline $200.00
Jacob Willden $250.00 Tim Orsak $75.00
Motion made by Council member David Horton, seconded by Council member Donald Coltharp, to reject bids for Abstract 430, Survey 117, T & NO. Motion to reject all four bids passed unanimously.
15. Discuss, consider and approve Resolution No. 1379, a grant resolution for the Seymour Police Department to upgrade or replace equipment.
Mr. Studer explained to Mayor and City Council that this grant resolution is passed on an annual basis to benefit the Police Department and allows them to upgrade and replace equipment if necessary.
Motion made by Council member Donald Coltharp, seconded by MPT Nan Gilbert-Mathis to approve Resolution No. 1379. Motion passed unanimously.
16. Discuss, consider and take action by repealing Ordinance No. 2011-04, Section XII-(D) changing vaccination fees from $15 to $20, (E) changing adoption fees from $30 to $35, (I) changing private kennel fee from $10 to $15 and Section XVIII (D) (1)raising adoption fee from $10 to $15 and adopting Ordinance No. 2014-01, and providing for its enforcement.
Motion made by Council member Billy Henricks, seconded by Council member Monty Glass, to adopt Ordinance No. 2014-01, the changes as described in above statement.
Motion passed unanimously.
17. Discuss, consider and take action regarding guideline fees for demolition purposes.
Motion made by Council member Donald Coltharp, seconded by MPT Nan Gilbert-Mathis to accept the following guidelines for demolition purposes with the following changes/fees as recommended by City Council :
CITY OF SEYMOUR CODE ENFORCEMENT WORK ORDERS
Date__________________________
Owner ______________________________ Address:______________________
Work to be done by _________________________________________________
Employee’s ___________ Hr’s @ $20.00 hr=$___________
Backhoe ___________ Hr’s @ $70.00 hr=$___________
Front End Loader ___________ Hr’s @ $85.00 hr=$___________
Dump Truck ___________ Hr’s @ $80.00 hr=$___________
Utility Trailer ___________ Hr’s @ $10.00 hr=$___________
Chipper ___________ Hr’s @ $50.00 hr=$___________
Brush Hog ___________ Hr’s @ $35.00 hr=$___________
Riding Mower ___________ Hr’s @ $15.00 hr=$___________
Track Loader ___________ Hr’s @ $100.00 hr=$___________
Chain Saw ___________ Hr’s @$ 10.00 hr=$___________
Bobcat ___________ Hr’s@ $75.00 hr=$___________
Weed Eater ___________ Hr’s@$10.00 hr=$___________
Debris Removal load $20.00 # load(s) =$_______________________
Limb Removal load $20.00 # load(s) =$________________________
Misc:( couch, chairs,etc.) $5.00 per item(s) =$_______________________
Roll Off Containers __________ @ $_____________________ each
Administrative Fees $100.00
TOTAL AMOUNT $__________________
EMPLOYEE SIGNATURE CODE ENFORCEMENT
_____________________________ ________________________________
MINIMUM OF 1 HOUR ON ALL EQUIPMENT AND EMPLOYEE(S)
18. Discuss, consider and take action regarding the approval of cleanup and demolition of vacant properties listed as follows: 603 E. Reiman Street, 304 S. Stratton Street, 509 E. Miller Street, 510 S. Stratton Street, 305 ½ E. Miller Street, 1200 N. Browning Street, 302 N. Tackitt Street, 501 E. Campbell aka as 1000 N. Stratton Street and 811 N. Tackitt Street, due to the danger and conditions of the structure.
Motion made by MPT Nan Gilbert-Mathis to accept the vacant properties listed for cleanup and demolition . Motion died for lack of second.
Remove tabled agenda items #19-21, from January 16, 2014 Council Meeting.
19. Discuss, consider and take action regarding bid received from Tim Verver on property described as:401 S. Donald Street, N 70’, Lot 1, Block Q, Miller Addition, in the amount of
$600.00.
This agenda item was placed on agenda item #10, which all bids were rejected.
20. Discuss, consider and take action regarding bid received from William Kehl Jr., on property described as: 209 Stratton Street, Lots 11-12, Block 2, Reiman Addition, for the amount of $300.00.
Motion made by Council member Monty Glass, seconded by Billy Henricks to reject bid for 209 S. Stratton Street. Motion to reject bid passed unanimously.
21. Discuss, consider and take action regarding bid received from William Kehl Jr., on property described as: 305 N. Foley Street, N ½ , Lot of 8, Lot 9, Block 36, Morris Addition, in the amount of $50.00.
Motion made by Council member David Horton, seconded by Council member Donald Coltharp to reject bid for 305 N. Foley Street. Motion to reject bid passed unanimously.
22. Discuss, consider and approve Resolution No. 1380, a resolution that allows the Baylor County Appraisal District Board the authority to accept or reject delinquent properties. Stipulations in this resolution will be that any individual who has delinquent taxes will not be allowed to bid on properties until all debt is cleared.
Motion made by Council member David Horton, seconded by Council member Monty Glass, to accept and approve Resolution No. 1380, allowing the BCADB the authority to accept or reject bids on delinquent properties. Motion passed unanimously.
REGULAR MEETING ENDS AT 8:07 P.M.
Council went into a recess before beginning the Executive Session.
EXECUTIVE SESSION BEGINS AT 8:20 P.M.
23. Executive Session pursuant to Chapter 551 of the Texas Local Government Code under Section 551.074, Personnel Matters: General discussion regarding service with Knox Waste Service per City Administrator John Studer.
EXECUTIVE SESSION ENDS AND REGULAR MEETING RESUMES AT 8:40 P.M. .
24. Take action if any, resulting from deliberations during Executive Session.
Motion made by Council member David Horton, seconded by Council member Donald
Coltharp, to allow City Administrator John Studer to negotiate and renew Knox Waste
Contract. Motion passed unanimously.
25. Adjournment by MPT Nan Gilbert-Mathis, seconded by Council member Monty Glass to
adjourn at 8:42. Motion passed unanimously.
Note: The Council reserves the right to vote or to act in open session upon any of the items
listed in this agenda.
PASSED AND APPROVED THIS 20th , DAY OF MARCH, 2014.
/s/ Mayor Toby Hines
Attest:
/s/ Conchita Torrez, City Secretary T.R.M.C.