January 12, 2016 – City Council Meeting Minutes

Feb 24, 2016

CITY OF SEYMOUR

REGULAR COUNCIL MEETING

JANUARY 12, 2016

A Regular City Council Meeting was held on Tuesday, January 12, 2016 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to Order, Roll Call and Pledge of Allegiance by Mayor Nan Gilbert-Mathis 7:16 p.m.

Council present: Mayor Nan Gilbert-Mathis, Council members Les Hons, Jon Hrncirik and MPT Monty Glass.

Council absent: Council member David Horton was absent at this meeting.

Counsel present: City Attorney Cindy Ayres

City Staff: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Supervisors Robert Torrez Sr., Chief of Police Mike Griffin, Jay Barrington, Mary Griffin and EDD Lauren Bush.

Guest(s) Mary K. Fair, Carol Culver, Bill Culver, Donald Coltharp and Theresa Moore

Announcements from the Mayor: Mayor Nan Gilbert-Mathis stated that the Friends of The Library on February 18, 2016 at 4:00 p.m.

Citizen’s Questions and/or Comments: No one spoke or had questions for this meeting.

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

Consider approving the consent agenda as follows:

(a.) Approve the December 17, 2015, Regular Meeting Minutes.

(b.) Accept REPORTS

Monthly Investment Report
First National Bank accounts report summary
Employee List/ Salt Fork membership report

(c.) Accept and approve the City of Seymour, Texas, Quarter One (1) Investment Report, as presented by the Investment Officers.

End of Consent Agenda

Motion made by Council member Jon Hrncirik, second by Council member Les Hons to accept the Consent Agenda as presented by City Staff. Motion passed unanimously.

At this time Mayor Nan Gilbert-Mathis asked that the order of the agenda be changed and allow items #7-9 to be moved next for discussion.

Discuss, consider and take action to remove tabled agenda items from the December 17, 2015, Regular Meeting. (Agenda items #8 and agenda item #10).

Motion made by Council member Les Hons, second by MPT Monty Glass, to remove tabled agenda items from the December 17, 2015. Motion passed unanimously.

Discuss, consider and take action to appoint a Planning and Zoning Committee, for a two year term.

Motion made by Council member Les Hons, second by Council member Jon Hrncirik, to appoint a P & Z Committee for a two year term. Motion passed unanimously.

Appointment of Planning and Zoning Committee by Mayor Nan Gilbert-Mathis of the following members: Bill Culver, Donald G. Coltharp, Theresa Moore, Mary K. Fair and Glenn Vickers.

** Note**- Glenn Vickers was not able to attend the meeting; therefore, Mayor Gilbert- Mathis will appoint him at a separate time.

At this time Mayor Gilbert-Mathis had each member repeat the Statement of Elected/Appointed Officer. Followed by the Swearing of the Oath Statement.

2. Discuss, consider and take action regarding Resolution No. 1409, Resolution adopting 457 Deferred Compensation Plan.

City Attorney stated that she had reviewed the plan and felt the City should approve the resolution regarding the compensation plan.

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to accept resolution No. 1409. Motion passed unanimously.

Hear report from the following supervisors: Administration, Finance, Police Dept., Water/Sewer/RO, Electric, Emergency Management, Street, Salt Fork/Park and Economic Development.

Each supervisor gave their respective reports to the Mayor and City Council.

Discuss, consider and take action to retain the firm of Jacob & Martin, Inc., for the 2015-2016 Fiscal Year.

Motion made by Council member Les Hons, second by Council member Jon Hrncirik to retain the firm of Jacob & Martin, Inc., for the 2015-2016 Fiscal Year. Motion passed unanimously.

Discuss and approve account payable bills paid in December 2015, for the City of Seymour.

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass to approve city bills paid in the month of December. Motion passed unanimously.

Discuss, consider and take action to grant a parking variance to Shopko, at their site location.

Ms. Lauren Bush explained to Mayor and City Council that Shopko was seeking a variance for a 90 parking space instead of the 129 required by zoning ordinance. The lot they are seeking to purchase has limited space of about 90.

Motion made by MPT Monty Glass, second by Council member Les Hons, to approve the request from Shopko, to allow a variance of a parking space. Motion passed unanimously.

Discuss, consider and seek direction from City Council, regarding property described as 114 N. Washington Street, Lot 5, Block 6, Original Town, City Administrator will give an update.

City Administrator attended a meeting held by the Baylor County Historical Commission.

Mr. Biedermann presented to the commission board the possibility of purchasing the building next door (114 N. Washington Street) if interested. The BCHC board declined the City’s offer for the empty building south of the current museum. The City Council chose at this time to allow City Administrator to place a bid notice in the BANNER.

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to allow City Administrator Steve Biedermann to proceed with bid notice. Motion passed unanimously.

Discuss, consider and change February Council Meeting from February 18, 2016, to February 11, 2016, due to Election Statutory deadlines.

City Secretary Conchita Torrez explained that due to statutory deadlines for a Special Election, it would be at the best interest of the City to move the Council meeting from February 18, 2016 to February 11, 2016.

Motion made by Council member Les Hons, second by MPT Monty Glass, to move the City Council meeting in February to February 11, 2016. Motion passed unanimously.

Discuss, consider and take action to proceed with grant application for music and theater equipment for the Whiteside Center for Performance Arts.

Motion made by MPT Monty Glass, second by Council member Jon Hrncirik to allow EDD Lauren Bush to proceed with a grant application to benefit the Whiteside Center for music and theater equipment. Motion passed unanimously.

At this time Mayor Nan Gilbert-Mathis requested a recess before Council entered in Executive Session (s). Recess begin at 8:03 p.m. and ended at 8:8:15 p.m.

Executive session one began at 8:15 p.m.

An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under §380.001- Economic Development Programs- Business Incentives.

Executive Session one closes at 8:43 p.m. and Executive Session two to begin.

An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under § 551.071- Consultation with Attorney regarding Selenium Issues.

Executive Session two closes at 9:19 p.m. and Regular Meeting resumes

Take action from deliberations regarding Executive Session one.

Motion made by MPT Monty Glass, second by Council member Jon Hrncirik to allow a retail business incentive to Shopko. The City of Seymour agrees to give a 5 year incentive on the City’s sales and property tax. The incentives will be first year 100%, second year 80%, third year 60%, fourth year 40% and 20 % for the fifth and final year. Motion passed unanimously.

Take action from deliberations regarding Executive Session two.

Motion made by Council Member Les Hons, second by Council member Jon Hrncirik, to allow City Administrator Steve Biedermann to proceed with the current water ordinance regarding water rates to help pay for Selenium projects. Motion passed unanimously.

Adjournment at 9:24 p.m. by MPT Monty Glass, second by Council member Jon Hrncirik. Motion passed unanimously.

PASSED AND APPROVED ON FEBRUARY 11, 2016.

Mayor Nan Gilbert-Mathis

Attest:

City Secretary Conchita Torrez