January 15, 2015 – City Council Meeting Minutes

Feb 24, 2015

 CITY OF SEYMOUR

 REGULAR CITY COUNCIL

JANUARY 15, 2015

 

A Regular City Council Meeting was held on Thursday, January 15, 2015 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

 

Call to Order, Roll Call and Pledge of Allegiance led by Mayor Nan Gilbert-Mathis at 7:02 p.m.

 

Council Present: Mayor Nan Gilbert-Mathis, Council member Les Hons, Council member Jon Hrncirik, Council member David Horton, Council member Monty Glass and MPT Billy Henricks.

 

Counsel Present: City Attorney Cindy Ayres

 

City Staff Present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Chief of Police Mike Griffin, ED Director Lauren Bush, R.O. Plant Supervisor Rick Garcia, Electric Supervisor Jay Barrington, Street Supervisor Adam Supervisor, SFREC/Park Supervisor Todd Hrncirik and Water/WWTP Supervisor Monty Young.

 

Guest Present: Rilda Novak, Jim Novak, Pam Jackson, Don Emsoff, Betty Porter, John Ed Nelson, Judge Rusty Stafford, Claude Fest, Donna Fest, Anthony Pappas, Katie Lee, Keelan Lewis, Larry Burnett and Janet Eavenson.

 

ANNOUNCEMENTS FROM THE MAYOR: Mayor Nan Gilbert-Mathis announced that she and Lauren Bush had attended the Nortex Meeting in Wichita Falls.

 

CITIZENS QUESTIONS AND / OR COMMENTS: No comments or questions were made at this time.

 

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

  1. Consider approving the consent agenda as follows:

(a.)  Approve the December 18, 2014, Regular Meeting Minutes.

(b.) Accept REPORTS

  1. Monthly Investment Report
  2. First National Bank accounts report summary
  3. Employee List/ Salt Fork membership report
  4. Monthly Police report

 

(c.) Accept and approve the City of Seymour, Texas, Quarter One (1) Investment Report, as presented by the Investment Officers.

 

END OF CONSENT AGENDA

 

Motion made by Council member Monty Glass, second by Council member Les Hons to accept the Consent Agenda as presented by City Investment Officers.  Motion passed unanimously.

 

  1. 2. Hear report from the following department supervisors: SFREC, Reverse Osmosis, Electric, Water/Sewer, Street, Economic Development and Administrative.

 

Each respective department gave Mayor and City Council an update on their work schedule and progress.

 

  1. Discuss, consider and take action to accept the Annual Police Contact Data Report, known as the Racial Profile Report, as presented by Seymour Police Chief Mike Griffin.

 

Due to lack of information, this agenda item was not discussed or presented.  It will be placed on February’s agenda.

 

  1. Discuss, consider and take action regarding Resolution No. 1395, allowing the Police Department to submit a grant application for Technology and Equipment Enhancement Project, Grant No. 2862301.

 

Chief Mike Griffin presented this Resolution regarding the Police Department.  This application will help the Police Department apply and receive monies for software, computers, digital cameras and printers.

 

Motion made by Council member Jon Hrncirik, second by Council member David Horton to approve Resolution No. 1395.  Motion passed unanimously.

 

  1. Discuss, consider and take action to retain the firm of Jacob and Martin, Inc., for the 2014-2015 Fiscal Year.

 

The Retainer Agreement between the City of Seymour and Jacob and Martin, is passed and approved on an annual basis.  Motion made by Council member Les Hons, second by Council member Monty Glass, to approve the Retainer Agreement.  Motion passed unanimously.

 

  1. Discuss, consider and take action on information received from Seymour Arts and Enrichment Council member, Donna Fest, regarding Seymour Junior Golf Association.

 

Mrs. Donna Fest, member of the Seymour Arts and Enrichment Council presented Mayor Nan Gilbert-Mathis and City Council with a proposal for the City of Seymour and Arts Council to work together to provide golf activities for the children of Seymour, Texas, beginning the summer of 2015. Other organizations, including the Lions Club and the Baylor County 4-H has also expressed interest in being involved with the program for the benefit of youth in Baylor County.

 

Motion made by MPT Billy Henricks, second by Council member Monty Glass, to accept the proposal from Mrs. Donna Fest and work together to provide a golf activity for the children of Baylor County.  Motion passed unanimously.

  1. Discuss, consider and take action on bids received regarding the performance of a Pole Audit. Tech Serv. Consulting & Training, LTD. $15,896.00 Osmose Communications Services   $170,853.99

 

After reviewing the bids received for the Pole Audit, Jay Barrington also explained that if given the opportunity to attend a training class, the amount of the bid would be reduced to $14,532.35.

 

Motion made by Council member David Horton, second by Council member Monty Glass to accept bid from Tech Service Consulting & Training, LTD., in the amount of $14,532.35 and allow Jay Barrington to attend a training class.  Motion passed unanimously.

 

  1. Discuss, consider and take action on bid received for electric shop roof replacement.

Jim’s Construction    $12,500.00

 

The City of Seymour received one bid in the amount of $12,500 for the electric shop roof replacement, from Jim’s Construction.

 

Motion made by Council member Les Hons, second by MPT Billy Henricks, to accept bid of $12,500.00 from Jim’s Construction and allow City Attorney Cindy Ayres to draw up a contract for Mr. Martin to sign.  Motion passed unanimously.

 

  1. Discuss, consider and take action on quotes received for asbestos removal from electric department shop.

 

AML Environmental  L.L.C.   $10,600.00.        ZAC  Corp   $ 21,000.00

 

AOC Environmental, Inc. $15,941.25

 

After reviewing the quotes and City Council having questions regarding the square footage information received, Council chose to table this agenda item and allow Electric Supervisor Jay Barrington to re-check the accuracy of the Scope of work, proposed prices and square footage of the electric building.

 

Motion made by Council member Monty Glass, second by Council member David Horton to table this agenda item until further information is obtained by Electric Supervisor Jay Barrington.  Motion passed unanimously.

 

  1. Discuss, consider and give City Staff direction regarding Salt Fork Golf Complex information from Economic Development Director Lauren Bush and City Administrator Steven Biedermann.

 

Economic Development Director Lauren Bush and City Administrator Steven Biedermann presented a proposal to Mayor Nan Gilbert-Mathis and City Council regarding Salt Fork River Estates Golf Complex. Ms. Bush and Mr. Biedermann asked City Council to allow contracts to be submitted for food and beverage concession at the Salt Fork Golf Complex. Contracts would be requested through newspaper ads in local and surrounding areas.

 

Motion made by Council member David Horton, second by Council member Jon Hrncirik, to allow Lauren Bush, EDD and Mr. Biedermann, City Administrator, to go out for bids to possibly contract out the Salt Fork Golf Complex for food and beverage concession.

Motion passed unanimously.

 

  1. Discuss, consider and take action regarding information received for the Veterinary Clinic to be established on the Wichita Falls Highway.

 

Mrs. Keelan Lewis, owner of Salt Creek Veterinary Clinic, introduced herself to Mayor Nan Gilbert- Mathis and City Council.  She spoke regarding the location where she had purchased a lot on the Wichita Falls Hwy and hoping to open her place of business by the first of March, 2015.

 

The issue at hand was whether or not she would be allowed to put in a Septic Tank, and after further discussion, she advised City Council that she had already contacted the County on what she needed to do. Mrs. Lewis had already contacted TCEQ and everything seemed to be in place.

 

A motion was made by MPT Billy Henricks, second by Council member Jon Hrncirik to allow Ms. Lewis to proceed with her plans to open her vet clinic and the City of Seymour would provide electric and water service. Motion passed unanimously.

 

  1. Discuss and approve the City of Seymour accounts payable bills paid in December, 2014, excluding bills from Albert Todd Hrncirik, David Horton, Snyder Construction and Steel Sales, and Snyder Steel Outfitters.

 

After reviewing the accounts payable bills, Council member Les Hons, second by Council member Monty Glass, to accept the bills paid in December 2014, excluding bills from Albert Todd Hrncirik, David Horton, Snyder Construction and Steel Sales and Snyder Steel Outfitters.

Motion passed unanimously.

 

  1. Discuss and approve account payable bills paid in December 2014, from Albert T. Hrncirik.

 

Motion made by MPT Billy Henricks, second by Council member Monty Glass, to approve bills from Albert T. Hrncirik.  Passed with 4 Ayes and Council member Jon Hrncirik abstained from voting.

 

  1. Discuss and approve account payable bills paid in December 2014, from David Horton.

 

Motion made by Council member Monty Glass, second by Council member Jon Hrncirik, to approve the bills from David Horton.  Passed with 4 Ayes and Council member David Horton abstained from voting.

 

 

 

 

  1. Discuss and approve account payable bills paid in December 2014, from Snyder Steels and Sales.

 

Motion made by Council member Les Hons, second by Council member Jon Hrncirik, to approve the bills from Snyder Steels and Sales. Passed with 4 Ayes and MPT Billy Henricks abstained from voting.

 

  1. Discuss and approve account payable bills paid in December 2014, from Snyder Steel Outfitters.

 

Motion made by Council member Jon Hrncirik, second by Council member Monty Glass, to approve the bills from Snyder Steel Outfitters.  Passed with 4 Ayes and MPT Billy Henricks abstained from voting.

 

Regular Meeting closes and Executive Session will begin at 9:00 p.m. 

 

Mayor Nan Gilbert-Mathis called a recess at 9:00 p.m., with recess ending at 9:25 p.m.

At this time the order of the Executive Sessions were changed and Executive Session, Agenda Item #18 was discussed first at 9:26 p.m.

 

  1. An Executive Session (closed to the public) pursuant to Chapter 551 of the Texas Local Government Code under Section §551.074: Personnel Matter; Information to discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. Emergency Management Coordinator Position

 

Executive Session two ends at 10:28 p.m., and Executive Session one begins at 10:29 p.m.

 

  1. An Executive Session (closed to the public) pursuant to Chapter 551 of the Texas Local Government Code under Section §551.074: Personnel Matter; Information to discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. SFREC Supervisor Position

 

Executive Session ends at 10:45 p.m., and Regular Meeting resumes.

 

  1. Discuss and take action resulting from deliberations during Executive Session one.

 

EMC Position – Regarding the Emergency Management Coordinator, a motion was made by Council member David Horton, second by Council member Monty Glass to pass the following:   (1)  To pay the increase wages of $700.00, to EMC Henderson, as requested by Baylor County Judge Rusty Stafford, retroactively as of October, 2014.

 

(2)  For the City of Seymour to pay their share of $1,500.00, retroactively as of October, 2014, for the Emergency Alert System.

 

(3) When the County provides the City a breakdown and itemized invoice with the EMC fuel and maintenance cost, the City of Seymour will pay that portion as well.

Motion passed unanimously.

 

  1. Discuss and take action resulting from deliberations during Executive Session two.

 

Motion made by Council member David Horton, second by Council member Monty Glass, to continue and allow Todd Hrncirik to invoice the City of Seymour as he has been doing until further action by City Council is decided.  4 Ayes with Council member Jon Hrncirik abstaining.

 

  1. Adjournment

 

PASSED AND APPROVED ON THIS THE 19TH DAY OF FEBRUARY, 2015.

 

Mayor Nan Gilbert-Mathis

 

Attest:

 

City Secretary, Conchita Torrez – TRMC