January 23, 2020 – City Council Meeting Minutes

Feb 24, 2020

CITY OF SEYMOUR CITY COUNCIL

RE-SCHEDULED MEETING

JANUARY 23, 2020

A Re-scheduled City Council Meeting was held on Thursday, January 23, 2020 at 7:00 P.M. at City Hall, 301 N. Washington Street, Conference Room, Seymour, TX 76380.

Call to Order, Roll Call and Pledge of Allegiance led by Mayor Jon Hrncirik at 7:00 p.m.

Council present: Mayor Jon Hrncirik, Council members: Lan Winn, Mary K. Fair, Brian Broome and MPT Monty Glass.

Counsel: City Attorney Jonathan Whitsitt was not present at this meeting

City Staff: City Administrator Steve Biedermann, City Secretary Conchita Torrez, ED Director Lauren Bush, Accounts Payable Specialist Suzanne Shumate, Salt Fork Recreational Complex/City Pool Supervisor Todd Hrncirik, Seymour Police Chief Mike Griffin and Police Sergeant Bryce Sawyer.

Guest: Carol Bottke, Jarrod Lemons, Glenn Tarter, and Kyle Barton

Announcements from Mayor Hrncirik: No announcements from Mayor Hrncirik at this time

Citizen’s questions and/or comments: No one signed up for questions or comments

Consent Agenda: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

1. Consider approving the consent agenda as follows:

(a.) Approve re-scheduled meeting minutes for December 17, 2019

(b.) Accept Reports

1. Employee List/ Salt Fork Recreational Complex membership report

2. Administrator and Supervisor reports

END OF CONSENT AGENDA

After reviewing the consent agenda, Mayor Hrncirik entertained a motion.

Motion made by MPT Monty Glass, second by Council member Brian Broome, to accept the consent agenda as presented. Motion passes unanimously.

2. Discuss, consider and take action regarding presentation from Glenn Tarter, Pinnacle Network Solutions.

Mr. Glenn Tarter with Pinnacle Network Solutions, gave a presentation of the services that their company is offering. They are also interested in renting space on our water tower to accommodate and take care of the customers that are interested in connecting with Pinnacle. Mr. Tarter went on to say that 5 Megs would cost $46.64, 10 Megs would be $68.29 and 100 Megs would total $89.94. Customers wouldn’t sign a contract and could change their service at any time if they choose to do so.

Mr. Tarter was asked by City Council to send a contract for City Administrator to review and Mayor Hrncirik suggested a $600.00 monthly fee.

Motion made by MPT Monty Glass, second by Council member Mary K. Fair, to give City Administrator Steve Biedermann direction to proceed with this and provide information to Council and Mayor.

3. Discuss, consider and take action regarding information received and presented by Kyle Barton, President of the Seymour Youth Baseball/Softball League.

Kyle Barton, President of the Seymour Youth Baseball/Softball League, presented the Mayor and Council members with information regarding the field located on the south side and the much needed use of a fence. He presented the mayor and council with information and cost to place a Grand Slam Portable Fence System, with additional ground sockets to keep the fence in place. The cost of this fence would be a total of $1,361.17. Council mentioned that if it was ordered through the City the tax would be taken off the amount and brings it down to $1,257.44. Everyone agreed. The mayor entertained a motion.

Motion made by MPT Monty Glass, second by Council member Brian Broom, to agree for the City of Seymour to pay $1,257.44, for the cost of the fence, once finances were approved by Finance Director, Mary Griffin. Motion passed unanimously.

4. Discuss, consider and take action regarding presentation of the Seymour Police Department Racial Profiling, by Chief Mike Griffin.

Chief Griffin spoke regarding the Racial Profiling Report that is due on an annual basis and sent to Local, State and Federal Agencies.

Motion made by Council member Mary K. Fair, second by Council member Lan Winn to accept report as presented by Chief Mike Griffin. Motion passes unanimously.

5. Discuss, consider and give Economic Development Director Lauren Bush, direction regarding a Seymour Volunteer Fire Department Grant, through the Priddy Foundation.

Lauren Bush, Economic Development Director went into detail regarding this agenda item. She stated that Fire Chief Les Hons had approached her to see if she would be able to help him write a grant for a museum to be added to the Fire Hall. The fire department decided to wait until June and apply for this grant instead of January or February.

Lauren stated she would like to be given direction from City Council so that she can get prepared and be ready when the time approaches. Council agreed to allow Lauren to do research and get prepared.

Motion made by Council member Brian Broome, second by Council member Mary K. Fair, Council member Lan Winn and MPT Monty Glass abstained from this agenda item.

At this time, Mayor Jon Hrncirik requested to move and discuss Agenda Item #12.

12. Discuss, consider and give Finance Director Mary Griffin direction regarding software.

Due to Mary Griffin coming down with the flu, Suzanne Shumate spoke in her place regarding this agenda item.

Suzanne stated that our new software, Fund View, was not meeting our expectations and work was not being able to get completed, due to all the troubles her and Mary were having. City Secretary Torrez also stated that she had had some issues with her software in Municipal Court, but their problems were minimal compared to Finance and Accounts Payable. After a lengthy discussion, a motion was entertained by Mayor Jon Hrncirik.

Motion made by Council member Mary K. Fair, second by Council member Brian Broome, to allow City Administrator Steve Biedermann, to proceed forward and contact Brian Cook, after our 2019 Audit is completed. Motion passes unanimously.

6. Discuss, consider and re-evaluate the 2 cent reduction on electricity for the City of Seymour.

A few months ago, City Council chose to reduce the electricity cost by 2 cents. City Council would like some clear and factual figures before making a solid decision, on whether to leave as is or raise it back up.

Motion made by MPT Monty Glass, second by Council member Mary K. Fair, to allow City Administrator Steve Biedermann and Finance Director Mary Griffin to come up with figures and present to City Council at the next meeting. Motion passes unanimously.

7. Approve General Election Orders for Saturday, May 2, 2020, for the City of Seymour, Council place #1, Council place #3 and Council place #5, for a two year term.

Motion made by Council member Brian Broome, second by MPT Monty Glass to approve the Election Order for the City of Seymour, May 2, 2020, General Election. Motion passes unanimously.

8. Discuss, consider and approve Resolution No. 1489, appointing Judges and Clerks for the City of Seymour General Election for Saturday, May 2, 2020.

Motion made by MPT Monty Glass, second by Council member Lan Winn, to approve Resolution No. 1489. Motion passes unanimously.

9. Discuss, consider and take action to retain the firm of Jacob and Martin, Inc., for the City of Seymour Fiscal Year 2020.

Motion made by Council member Mary K. Fair, second by MPT Monty Glass, to continue and retain the firm of Jacob and Martin, Inc., for the City of Seymour, Fiscal Year 2020.

Motion passes unanimously.

10. Discuss and approve the City of Seymour account payable bills paid in December of 2019.

Mayor Hrncirik and City Council reviewed the accounts payable bills for the City of Seymour.

Motion made by Council member Lan Winn, second by Council member Brian Broome, to accept the bills paid in December of 2019. Motion passes unanimously.

11. Discuss, consider and take action regarding information received on City of Seymour vehicle in the Electric Department.

City Council reviewed the letter that was written regarding the vehicle by Double C’s.

Motion made by Council member Lan Winn, second by MPT Monty Glass, to allow Jay Barrington, Electric Supervisor, to take said vehicle to Montgomery Auction and sell for at least $500.00. Motion passes unanimously.

Mayor Jon Hrncirik called a 5 minute recess at this time.

Recess ends at 9:24 p.m.

Regular Meeting closes and Executive Session will begin

13. An Executive Session (closed to the public) pursuant to Chapter 551 of the Texas Local Government Code under Section §551.074: Personnel; Salt Fork/City Pool Supervisor Job description.

Executive Session closes at 10:13 p.m., and Executive Session two begins

14. An Executive Session (closed to the public) pursuant to Chapter 551 of the Texas Local Government Code under Section §551.074: Personnel matters; Chief of Police

Executive Session closes at 10:43 p.m., and Executive Session three begins

15. An Executive Session (closed to the public) pursuant to Chapter 551 of the Texas Local Government Code under Section §551.074: Personnel; Council Place #2 Vacancy

Executive Sessions close at 10:56 p.m., and regular meeting resumes

16. Discuss and take action regarding deliberation from executive session one.

Motion made by Council member Mary K. Fair, second by MPT Monty Glass, to accept the SFRC / City Pool job description, with changes made by City Administrator Steve Biedermann, and add City Pool changes as well. Motion passes unanimously.

17. Discuss and take action regarding deliberation from executive session two.

Motion made by MPT Monty Glass, second by Council member Brian Broome, to allow Chief Griffin to hire a full time patrolman for the Seymour Police Department, to offset overtime in place of two part-time positions. City Administrator was asked by City Council to produce figures of the actual cost. Motion passes unanimously.

18. Discuss and take action regarding deliberation during Executive session three.

Motion made by MPT Monty Glass, second by Council member Lan Winn, to appoint Brenda Miller, for Council Place #2, an un-expired term. Motion passes unanimously.

ADDENDUM TO CITY COUNCIL AGENDA

19. Discuss, consider and approve Resolution No. 1490, to amend Budget Resolution No. 1484, Fiscal Year 2019-2020, to provide additional required funds for the Airport Runway Reconstruction Project, in the amount of $12,718.18.

Motion made by Council member Mary K. Fair, second by MPT Monty Glass, to approve Resolution No. 1490, and to provide additional funds in the amount of $12,718.18. Motion passes unanimously.

20. Adjournment by MPT Monty Glass, second by Council member Brian Broome, to end meeting at 11:12 p.m.

PASSED AND APPROVED ON THIS THE 20^th DAY OF FEBRUARY, 2020.

Mayor Jon Hrncirik

ATTEST:

Conchita Torrez, City Secretary, TRMC