July 16, 2015 – City Council Meeting Minutes

Oct 5, 2015

REGULAR CITY COUNCIL MEETING

JULY 16, 2015

 

A Regular City Council Meeting was held on Thursday, July 16, 2015 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

 

Call to order, roll call and Pledge of Allegiance was led by Mayor Nan Gilbert-Mathis at 7:00 p.m.

 

Council present: Mayor Nan Gilbert-Mathis, Council members Les Hons, David Horton, Jon Hrncirik and MPT Monty Glass.

 

Council absent: Council member Greg Shumate

 

Counsel absent: Cindy Ayres, City Attorney

 

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Supervisors Adam Sturgeon, Lauren Bush, Billy Henderson, Rick Garcia, Jay Barrington, Monte Young and Todd Hrncirik.

 

Guest present: Mary K. Fair

 

ANNOUNCEMENTS FROM THE MAYOR: Mayor Gilbert-Mathis welcomed everyone to the meeting and announced that she, City Administrator Steve Biedermann, City Secretary Conchita Torrez, City Attorney Cindy Ayres, along with council members, had attended an Elected Officials Seminar in Abilene on Tuesday, July 14, 2015. Information was given regarding budget, politics and ethics, parliamentary procedures and Keep Texas Beautiful. This program was brought by West Central Texas Council of Government.

 

CITIZENS QUESTIONS AND / OR COMMENTS: No one spoke or had any questions at this meeting.

 

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

 

  1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:

 

  1. A) Approve Thursday, June 25, 2015, Regular Meeting Minutes.

 

  1. B) Accept Reports:
  2. Monthly Investment Report
  3. First National Bank Account Summary Report
  4. Employee & Contract List /Salt Fork Membership Report

 

  1. C) Accept and approve the City of Seymour Quarter 3 Investment Report, as presented by Investment Officers.

 

END OF CONSENT AGENDA

 

Council reviewed the consent agenda as presented by City Secretary and a motion was entertained by Mayor Gilbert-Mathis.

 

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass to accept the consent agenda as presented. Motion passed unanimously.

 

Regular Meeting closes and Public Hearing begins at 7:05 p.m.

 

  1. A Public Hearing presented by GrantWorks presenting maps and text produced for the City’s TxCDBG Planning Study Contract No. 713124.

 

Carlos Beceiro, representative with GrantWorks, presented a Comprehensive Plan, 2015-2016 to the City of Seymour. Information was received regarding housing, Land Use, Infrastructure Systems and Economic Developments. For a full report, a copy may be viewed or obtained at City Hall.

 

Public Hearing ends and Regular Meeting resumes at 7:25 p.m.

 

  1. Discuss, consider and take action adopting Resolution No. 1399, as required by TDA affirming review of the plan and its suitability to guide future policy decisions through the TxCDBG Planning Study Contract No. 713124.

 

Motion made by Council member David Horton, second by Council member Les Hons, to accept Resolution No. 1399, Contract No. 713124. Motion passed unanimously.

 

  1. Discuss and hear monthly reports from the following City of Seymour Supervisors: Administration, Finance, Police Department, EDD, SFREC/Park, Emergency Management, R.O. Plant, Street, Electric, Water and Wastewater.

 

Each department gave their respective reports to Mayor and City Council. No action needed on this agenda item.

 

Remove tabled agenda items #5-6, from the June 25, 2015, Regular meeting.

 

Motion made by Council member Les Hons, second by MPT Monty Glass, to remove agenda items 5-6 from the table. Motion to remove passed unanimously.

 

  1. Discuss, consider and take action regarding the drought contingency plan and allow Mayor Nan Gilbert-Mathis to give City of Seymour Administrator direction regarding this matter.

 

The primary reason to remain in Stage 3 is because the wells have not recharged enough to significantly impact our current water situation. That is typical of an aquifer based water supply because aquifers can take a considerable amount of time to recharge, depending on water quantity and ground composition.

 

Also, what’s on the ground isn’t necessarily what’s in the ground. Our wells have been trending upwards by several inches, on average, but can only increase if we continue to employ strict conservation measures.

 

Mayor and City Council reviewed the Drought Contingency Plan. Changes and corrections were brought to City Staff’s attention regarding the days citizens may water. Water is limited to hand held hoses and can only take place from 6:00 to 8:00 a.m. and 8:00 to 10:00 p.m. Even numbered addresses can water on Sundays and Thursdays, while odd numbered addresses are limited to Wednesdays and Saturdays.

 

Motion made by Council member Les Hons, second by MPT Monty Glass, to remain in Stage 3 of the City of Seymour’s Drought Contingency Plan and not lift the water restrictions. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding email received from Russell Roberts relating to tennis courts.

 

Mayor Gilbert-Mathis stated that while this agenda item had been removed from the table, it would be discussed in an Executive Session. No discussion or action was taken at this time.

 

End of tabled agenda items

 

  1. Discuss, consider and take action to approve City of Seymour bills paid the month of June, 2015, excluding bills received from Albert Todd Hrncirik and Contech Engineered Solutions, Inc.

 

Mayor Gilbert-Mathis and City Council reviewed City bills presented for the month of June, 2015.

 

Motion made by Council member Les Hons, second by Council member David Horton, to approve the bills as presented, with the exclusion of bills paid to Albert Todd Hrncirik and Contech Engineered Solutions, Inc. Motion passed unanimously.

 

 

  1. Discuss, consider and take action to approve bills paid to Albert Todd Hrncirik the month of June, 2015.

 

Note: A conflict of interest form was signed before the meeting by Council member Jon Hrncirik and filed with City Secretary.

 

Motion made by Council member David Horton, second by Council member Les Hons, to approve bills paid to Albert Todd Hrncirik. Motion passed unanimously.

 

  1. Discuss, consider and take action to approve City of Seymour bills paid the month of June, 2015, to Contech Engineered Solutions, Inc.

 

Note: A conflict of interest form was signed before the meeting by Council member David Horton and filed with City Secretary.

 

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to approve bills paid to Contech Engineered Solutions, Inc. Motion passed unanimously.

 

  1. Discuss, consider and take action to allow Top of Texas Seymour Pee Wee Football, to use electricity from August 29-November 19, 2015, during their home games, as requested by President Jessie Moore.

 

Motion paid by Council member Jon Hrncirik, second by Council member Les Hons, to allow Tx Seymour Pee Wee Football, to use electricity from August 29th through November 19, 2015. Motion passed unanimously.

 

  1. Discuss, consider and take action to change the August Council meeting from the 20th to the 13th, due to City Secretary attending the Legislative Update Seminar in San Marcos.

 

Discussing the agenda item at hand, Council had a conflict of schedule for the 13th as well. Therefore, Council chose to move the agenda meeting to Tuesday, August 11, 2015.

 

Motion made by MPT Monty Glass, second by Council member David Horton to change the August 13, 2015 Council meeting to August 11th. Motion passed unanimously.

 

REGULAR MEETING CLOSES AND EXECUTIVE SESSION WILL BEGIN AT 8:35 P.M.

 

A brief recess was called by Mayor Nan Gilbert-Mathis.

 

Brief recess ends and Executive session begins at 8:43 P.M.

 

  1. An Executive Session closed to the public and pursuant to Chapter 551 of the TLCG under §551.072; Real property- described as City of Seymour – Tennis Courts and Softball Field, located on Stadium Drive.

 

EXECUTIVE SESSION CLOSES AND REGULAR MEETING RESUMES AT 8:55 P.M.

 

  1. Discuss and take action regarding deliberations from Executive Session.

 

Motion made by Council member David Horton, second by MPT Monty Glass, to give City Administrator Steve Biedermann direction to seek information regarding the legality of transferring City property to Seymour ISD. Mr. Biedermann will present information to Mayor and City Council at the August meeting. Motion passed unanimously.

 

  1. Adjournment by MPT Monty Glass, second by Council member Jon Hrncirik to adjourn meeting at 8:58 p.m.

 

 

PASSED AND APPROVED ON THIS THE 11TH DAY OF AUGUST, 2015.

 

 

Mayor Nan Gilbert-Mathis

 

 

ATTEST:

 

Conchita Torrez, City Secretary, TRMC