July 20, 2023 – City Council Meeting Minutes

Nov 21, 2023

 City of Seymour City Council

Thursday, July 20, 2023

Meeting Minutes

A Regular City Council Meeting was held on Thursday, July 20, 2023 at 7:00 P.M. at the Portwood Art & Civic Center, 800 E. Morris Street, Seymour, Texas 76380.  

1. Call to Order, Roll Call and Pledge of Allegiance by Mayor Mark McCord.   

Mayor Mark McCord called the meeting to order along with roll call and Pledge of Allegiance at 7:00 p.m.

Council Present: Mayor Mark McCord, MPT Monty Glass, Council Member Lan Winn, Council Member Deborah Gillispie, Council Member Skyler Henricks, and Council Member Billy Henricks.

City Staff Present:  City Administrator Dr. Jeff Brasher, City Secretary Conchita Torrez,  ED. Director Lauren Bush, Part-time Water Employee Robert Torrez, Water Supervisor Chase Hoyt, R.O. Supervisor John Davis, Police Officer Justin Jones, Electric Employee John Joyce, City Pool Lifeguards Lacey Workman, and Slade Thompson.  

Guest Present:  Mike Horton, Shawn Stevens, Jason Deckard, Brandon VanderMay, Kim Stevenson, John Zielasko, Jeff Groves, Chris Jakubicek, William J. Zielasko, Oscar Valadez, Darin Hayes, Patricia Knowles, Attorneys Charlie Buenger and Adam Miles with Buenger Law Firm.  

2. Prayer by Council Member Skyler Henricks

Prayer to begin meeting was led by Council Member Henricks

Agenda Item #6 was moved and discussed at this time by Dr. Jeff Brasher.  

6. City Administrator Dr. Jeffrey Brasher, Ed. D, recognizes Employee of the month.   

Dr. Brasher recognized two lifeguards for their hard work and dedication.

Lacey Workman and Slade Thompson were acknowledged and presented with a certificate.  Accompanying them was Pool Manager Krystal Huskamp.

At this time, Mayor McCord stated that City Council would be going into an Executive Session to allow attorneys to head back at a reasonable time. 

3.  Executive Session begins at 7:07 p.m.

(A.) An Executive Session, closed to the public and pursuant to Chapter 551 of the Texas Local Government Code under § 551.0171, Consultation/Interview with Attorney Charles Buenger.   

(B.) An Executive Session closed to the public and pursuant to Chapter 551 of the Texas Local Government Code under §551.071, any agenda item that requires consultation with City Attorney.

     Executive Session closes at 7:57 p.m.

     4.  Action regarding Executive Session

(A) Discuss and take action following an Executive Session after having a consultation/interview with Attorney Charles Buenger.  

Motion made by Council Member Lan Winn, seconded by MPT Monty Glass to hire Attorney Charles Buenger. Motion passed unanimously 5/0. 

(B.) Discuss, and take action regarding Executive Session, any agenda item that requires consultation with City Attorney.

No action on this agenda item.

5.  Mayor or MPT Announcements

Mayor McCord nor MPT Monty Glass had any announcements at this time.

7.  Presentation/Discussion

(A.) Viking Representative Jason Deckard will explain and discuss the City of Seymour service for City Hall  Water Tower and Standpipe on Stadium Drive.

A presentation was heard by Jason Deckard regarding their expertise and experience relating to water towers and standpipes.  He stated this is what he has done for the past 30 years.  Jason discussed with the council the advantages of transitioning from Utility Services to Viking Tank Services. The estimated savings cost would be around $35,000 over the next ten years.  A decision will be made at the August Regular City Council Meeting.

(B.) Discuss the (5) Five Outdoor Warning Sirens as presented in writing by John Hostas, Emergency Management Coordinator, for Baylor County.

Dr. Brasher presented the Mayor and City Council information that was received by John Hostas, EMC. The current sirens are old and sometimes hard to hear, especially if you are indoors.  This agenda item will be reviewed again in the near future.  

(C.)  Discuss, and give direction to City Administrator, Dr. Jeff Brasher, Ed. D., regarding information received from TextMyGov.

No action was taken on this agenda item.

At this time agenda item #9 was discussed per Mayor and City Administrator

9. Citizen’s Comments

No sign in sheets were received at the meeting by City Secretary Conchita Torrez

10. Public Hearing (s)  

(A.) Second and final Public Hearing regarding a Specific Use Permit

concerning Acres 0.386, Lot 4, Block 13, Subdivision Wheat, located at 1101 E. Nevada Street. The request is to place a single wide manufactured home  per Mike Horton.

Mike Horton approached the podium and stated his interest in placing a manufactured home on his property.  He stated the home is brand new but was not clear on how the home would be placed on his property until a gentleman from Wichita Falls would come in and see what the best direction would be to place the home.  No curb would be broken was stated by Mr. Horton.  

Council Member Skyler Henricks stated that it would probably be best to table this agenda item until City Council received better clarification, otherwise Mr. Horton might have to start the process all over.  Everyone agreed.  No one else had any questions on this agenda item.

(B.) The Only Public Hearing for an easement to allow car ports and sidewalk to remain in Idaho Street until such time said structures are replaced and also the closure of alley which is the East 10’ of the North 100’ of the alley between lots 1, lots 2, 11 and 12, Block 19, McLain Addition. Property also known as 610 E. Idaho Street.

Chris Jakubicek approached the podium and addressed Mayor McCord and City Council.  He stated an easement was being requested for the property described as 610 E. Idaho Street. Originally, an alley closure was also mentioned, but after reviewing and performing an MOC, Electric Supervisor Anthony Arjes stated that the alley could not be closed due to power lines there and the city would need access in the vicinity as he described in his written statement.   

No one else had any questions or comments regarding this Public hearing.

(C.)  First Public Hearing regarding a Specific Use Permit  request to place an RV as a temporary residence on Acres 0.72, Lot 8-12, Blk 32, Subdivision McLain, located at 409 N. Murrie Street in Seymour, Texas.

Lauren Bush stated this is the first of two public hearings and Mr. Hughes has met the state requirements for his Specific Use Permit.

At the August, 17, 2023 Regular City Council meeting, City Council will either approve or deny the permit.

No one had any questions or comments regarding this Public Hearing.

     11.  Consent Agenda

(A.) Approve the June 15, 2023, meeting minutes.  

(B.) Approve the June 2023, City of Seymour Accounts Payables.

(C.) Financial Report by Mary Griffin

(D.) Consider and Approve Resolution No. 1548, authorizing continued participation with the Atmos Cities Steering Committee.

Mayor McCord read the consent agenda as written and entertained a motion.

Motion by MPT Monty Glass, seconded by Council Member Billy Henricks, to approve the consent agenda as written.  Motion passed unanimously 5/0.

12.  Action Items                           

(A.)Discuss, consider, and take action to approve a Specific Use Permit, for Mike Horton at 1101 E. Nevada Street, for a single wide manufactured home.

Motion made by MPT Monty Glass, seconded by Council Member Debbie Gillispie, to table this Specific Use Permit until the August 17, 2023, Regular Meeting , allowing Mr. Horton to have more accurate information for them.   Motion passed unanimously 5/0

(B.) Discuss, consider, and take action to approve an Easement to allow car ports and sidewalk to remain in Idaho Street, until such time and structures are replaced and the closure of alley which is the East 10’ of the North 100’ of the alley between lots 1, 2, 11 and 12, Block 19, McLain Addition.

Property also known as 610 E. Idaho Street. 

Motion made by Council Member Billy Henricks, seconded by MPT Monty Glass, to grant an easement on the East 10’, of the North 100’ of the alley between lots 1, 2, 11 and 12, Block 19, McLain Addition and property described as 610 E. Idaho Street, Seymour, Texas.  Motion passed unanimously 5/0

(C.) Discuss, consider, and take action regarding the opening of Salt Fork Recreational Complex Gun Range.

Good discussion was had by several interested citizens that would like to see the gun range open very soon.

Mayor McCord addressed City Council and asked if anyone on council had any  comments.  MPT and Council Member Billy Henricks stated that the gun range needs to be opened or closed, one of the two.  It has been two years dealing with this gun range issue and council needs to do one or the other.

Mayor McCord asked if council would consider leasing the gun range?

There were pros and cons relating to this question, plus having Range Masters are needed before it opens.

At this time interested citizens were asked if they had any comments.

John Zielasko approached the podium and stated that cameras would be needed, training people would be a must and the possibility of having a Clay Shooting Range could be considered.

Shawn Stevens stated the gun range should be opened and also stated that a Range Master is a must.

Oscar Valadez stated that he is in favor of opening the range, and the City could place it on the website, turkey shoots could be considered, along with pot luck, prizes, and such.  Good things could come out of the range opening.

Jeff Zielasko from Fort Worth Texas spoke and stated that it would be a great tool to teach people regarding firearm safety and make it safe.  Boy Scouts of America would be a great tool to start with and obtain information.  BCA offers a weekend course, and it lasts about 16 hours.  It teaches you how to disarm properly. 

Everyone had good information for the Mayor and City Council.

MPT Monty Glass motioned to make a decision by the next meeting.

Motion died for lack of second as they continued their discussion.

Council Member Skyler Henricks suggested to City Administrator Jeff Brasher to have a SOP written up for the next meeting and a decision should be made at that time. 

Motion made by Council Member Skyler Henricks, seconded by MPT Monty Glass, to allow City Administrator to write up an SOP and present it to City Council next month.  Also, volunteers can meet with Dr. Brasher once the SOP is added to the Gun Range Rules.  Council would like all the information needed in 10 days if possible .  ( August 3rd ) Motion passed unanimously 5/0

(D.) Discuss, consider, and take possible action to accept bids for employee health insurance premiums for the 2023-2024 Fiscal Year.

     Dr. Brasher asked City Council if he could shop around and see what other

      insurance prices would be compared to what the City already pays. 

     Council Member Lan Winn stated that the possibility of paying 80/20 might be

    an option if necessary.

     Motion by MPT Monty Glass, seconded by Council Member Billy Henricks, to

     allow Dr. Brasher to look into other insurances and see what is available.

     Motion passed unanimously 5/0

   8.  City Administrator Reports

(A.) Maintenance Information & Salt Fork membership totals (119 )

(B.) City of Seymour Employee list

(C.) Supervisor Written Reports

(D.) Budget Update for 2023

(E.) Upcoming City Events by Dr. Jeff Brasher, Ed. D.  

 Dr. Jeff Brasher gave information regarding the City Administrator Report. 

The Budget Update was also given with Dr. Brasher going through the line items.  A 4% raise was also discussed for city employees that have been at the City a year or more, along with Mayor & City Council receiving the raise as well. 

Council did not have any questions for Dr. Brasher at this time, so he will proceed with the budget.

     13. Adjourn

        Meeting was adjourned at 9:47 p.m.  

Passed and Approved on this the 17th day of August, 2023

_____________________________________

Mayor Mark McCord, City of Seymour

     Attest:   

     ______________________________________

      Conchita Torrez, City Secretary- TRMC