July 25, 2019 – City Council Meeting Minutes

Jan 24, 2020

City of Seymour City Council

Meeting Minutes

July 25, 2019

A Re-scheduled Meeting of the City Council of Seymour was held on Thursday, July 25, 2019, at 7:00 at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Roll Call and Pledge of Allegiance by Mayor Jon Hrncirik at 7:00 p.m.

Council present: Mayor Jon Hrncirik, MPT Monty Glass, Council members: Lan Winn, Mary K. Fair, Brian Broome and Paula K. Vaden.

Counsel present: City Attorney Jonathan Whitsitt

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin, ED Director Lauren Bush, Utility Supervisor Nita Hons, Utility Clerk Ericka Sturgeon and Electric Supervisor Jay Barrington, Seymour PD Chief Mike Griffin and Officer Neal Lott.

Guest(s): Faye Hollar, Grant Elliott and Kathy Moore

Announcements from the Mayor: No announcements were made at this time by Mayor Hrncirik.

Citizen’s questions and/ or comments: No one signed up to speak at this meeting.

CONSENT AGENDA:

1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:

A) Approve Meeting Minutes for June 17, June 20, June 25, July 5, July 9, July 15, and July 18, 2019

B) Accept Reports:

1. Monthly Investment Report

2. First Bank & Trust Bank Account Summary Report

3. Employee & Salt Fork Membership Report

4. Written reports from City Administrator and Supervisors

C) Accept and approve the City of Seymour, Quarter 2 Investment Report, as presented by Investment Officers.

Motion made by MPT Monty Glass, second by Council member Paula K. Vaden, to accept the consent agenda as presented by City Secretary. Motion passed unanimously.

2. Discuss, consider and take action regarding variance request from Cody Holub, for location described as 300 W. 12^th Street.

At this time Mayor Hrncirik announced that Mr. Holub had asked to have this item removed from the agenda, therefore no discussion was had.

3. Discuss, consider and take action to re-schedule the August 15, 2019, Regular City Council Meeting to Tuesday, August 20, 2019.

Due to the Mayor’s and City Secretary’s schedule, the meeting in August will be re-scheduled for Tuesday, August 20, 2019. Motion passed unanimously.

4. Discuss, consider and take action to approve City of Seymour bills paid the month of June, 2019.

Motion made by MPT Monty Glass, second by Council member Paula K. Vaden, to approve the bills paid in the month of June, 2019. Motion passed unanimously.

5. Discuss and review the City of Seymour Water Well Level Report as presented by City Administrator Steve Biedermann.

City Administrator Biedermann stated that the wells had gone down about 7 inches, but were doing very well. City Administrator Biedermann recommended that no action be taken at this time.

6. Discuss, consider and take action to re-visit and approve the City of Seymour

Code of Conduct.

Motion made by Council member Mary K. Fair, second by MPT Monty Glass, to approve the City of Seymour Code of Conduct, with corrections.

2 ayes and 3 nays were given by Council member Winn, Broome and Vaden. Therefore, this agenda item did not pass.

7. Discuss, consider and give direction regarding the Portwood Softball Field, as presented

by EDD Lauren Bush.

No action was taken on this agenda item. It was stated that the correct name for this field located at 905 N. Washington Street is Portwood Park.

8. Discuss, consider and take action regarding the Facade Beautification by making changes to the Business District Map.

The new defined business district, when concerning the Façade Beautification and Signage Grant will be as follows:

From Oak Street and Lincoln Street to Oak Street and California Street

And all roads connecting the above to……

From Washington Street and Lincoln Street to Washington Street and California Street

And all roads connecting the above to … Main Street/US Hwy 283 Business

From Ingram Street and East Street, to Archer Rd (FM 422/W California Street and East Street

Also, all roads connecting the above to…. Main Street/US Hwy 283 Business

From Main Street/US Hwy 283 Business to each of the North and South Intersections of US Hwy 183/283/277

And, from the frontage roads from S.Main Street/US Hwy Business 283 traveling North and East, along the frontage road of US Hwy 183/283/277, to the intersection of N. Main Street/US Hwy Business 283

And all of •US Hwy 82W/California Street, •Archer Road/FM 422/W. California Street and

•Texas Hwy 114/Ingram Street, as so far as the City of Seymour limits extends

Motion made by Council member Brian Broome, second by Council member Lan Winn, to approve the Façade Beautification Business District Map. Motion passed unanimously.

9. Discuss, consider and take action to approve the 2019 Semi-Annual Report, as presented by the City of Seymour Police Department.

City Administrator Steve Biedermann presented this annual report to Mayor Hrncirik and City Council on behalf of the police department.

Motion made by Council member Paula K. Vaden, second by MPT Monty Glass, to approve as presented. Motion passed unanimously.

10. Discuss, consider and take action regarding Resolution No. 1483, regarding Texas Home Program Agreement.

Motion made by Council member Mary K. Fair, second by Council member Lan Winn, to approve Resolution No. 1483, regarding the Texas Home Program Agreement.

Motion passed unanimously.

11. Discuss and give direction to City Administrator Steve Biedermann regarding the Back Pack to the Future, school supply drive.

Motion made by MPT Monty Glass, second by Council member Paula K. Vaden, to allow City Secretary Conchita Torrez, to purchase school supplies for the Back Pack to the Future, school supply drive in the amount of $225.00. Motion passed unanimously.

12. Discuss, consider and re-visit name change to Salt Fork River Estates Complex.

Discussion was had regarding the possibility of changing the name of our golf course. Several options were given and each council member along with the Mayor was given an option of what they would like the Salt Fork name to be changed to. These are the following names given: Salt Fork Recreational Complex, Salt Fork Entertainment Complex, Salt Fork Sports Center and Salt Fork Sports Complex.

Council also decided that this would become a contest for citizen participation and see which name would get the most votes. The Council will also consider other suggested names as well. There will be a drawing with the name with the most votes by the citizen’s, and their name will be entered into a hat to determine a winner. The lucky winner will receive 4 Texas Ranger’s Tickets in AC Executive Suite with a private restrooms, big screen monitors and waiters who will get your drinks and food for you. A terrace will be available for the folks that want to sit outside along with a parking pass, provided by KSEY.

13. Discuss, consider and re-visit agenda item regarding tree trimming bid received from LCRA, at a cost of $79.786.56.

Electric Supervisor Jay Barrington addressed the Mayor and City Council. He explained that he has been putting back funds for this project for the last 5 years and would like for them to consider and approve this agenda item.

Motion made by Council member Paula K. Vaden, second by MPT Monty Glass, to approve the LCRA bid of $79,786.56 for tree trimming services. Motion passed unanimously.

14. Discuss and give direction regarding City of Seymour Pool closing date.

There was not action taken on this agenda item. Direction was given to close the City Pool for the season on September 1, 2019, with a closing Splash Day Event!

The Mayor called a recess at 7:57 p.m. and closed at 8:14 p.m.

Executive Session one begins at 8:16 p.m. closes at 9:00 p.m.

15. An Executive Session (closed to the public) and pursuant to Texas Local Government Code, Section § 551.074; Personnel regarding City of Seymour Utility Supervisor position.

Executive Session closes and Executive Session two begins at 9:04 p.m., closes at 9: 36 p.m.

16. An Executive Session (closed to the public) and pursuant to Texas Local Government Code, Section § 551.074; Personnel regarding City of Seymour Utility/Municipal Court Clerk Assistant position.

Executive Session closes and Executive Session three begins at 9:37 p.m., closes at 10:22 p.m.

17. An Executive Session (closed to the public) and pursuant to Texas Local Government Code, Section § 551.074; Personnel regarding City of Seymour Secretary/Municipal Court Clerk position.

Executive Session closes and Executive Session four begins 10:23 p.m., closes at 10:35 p.m.

18. An Executive Session (closed to the public) and pursuant to Texas Local Government Code, Section § 551.071; Consultation with City Attorney, regarding City of Seymour Electric Rates.

Executive Session closes and Regular meeting will resume at 10:37 p.m.

19. Discuss, consider and take action regarding deliberation resulting from Executive Session One.

No action taken

20. Discuss, consider and take action regarding deliberation resulting from Executive Session Two.

No action taken

21. Discuss, consider and take action regarding deliberation resulting from Executive Session Three.

No action taken

22. Discuss, consider and take action regarding deliberation resulting from Executive Session Four.

Motion made by Council member Brian Broome, second by Council member Paula K. Vaden, to lower the electric rates by two cents, across the board on all electric customers and be effective immediately, which will bring the Power Cost Factor from .085 to .065. Motion passed unanimously.

23. Adjournment by Council member Lan Winn, second by MPT Monty Glass at 10:45 p.m.

Mayor Jon Hrncirik

Attest:

Conchita Torrez, City Secretary, TRMC