June 15, 2020 – City Council Meeting Minutes

Jul 21, 2020



JUNE 15, 2020

A Special Called Meeting was held on Monday, June 15, 2020, at 6:00 p.m., at 301 N. Washington Street, City Hall, Conference Room in Seymour, Texas 76380.

Call to Order, Roll Call and Pledge of Allegiance by Mayor Jon Hrncirik at 6:04 p.m.

Council present: Mayor Jon Hrncirik, Council members Lan Winn, Mary K. Fair, Brenda Miller, and Brian Broome.

Council Absent: MPT Monty Glass

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin, Accounts Payable Suzanne Shumate, and EDD Director Lauren Bush.

Guest: Sarah Starnes, Grant Elliott, Mark McCord, Royce Woods, and Mary Nell Coltharp.

  1. A Discussion regarding the City of Seymour Electric gain or loss financial figures.  EDD Director Lauren Bush presented the Mayor and City Council with the following information:

In October, we budgeted to not generate $650,000 worth of revenue to keep the electricity rate at the 2¢ reduction.

As of May 2020, we have used up $577,260.30 of that reduction. The remainder of the budgeted decrease is $72,739.70.

The ACTUAL 2¢ rate reduction only amounts to $273,327.94 for FY 2019-2020.  Congestion fees amount to $373,264.20

FY 2018-2019 2¢ Rate Reduction (July 2019) amounts to $195,675.30

FY 2019-2020 2 ¢ Rate Reduction amounts to $273,327.94.

Total 2¢Rate Reduction (July 2019 to May 2020) $469,003.24

Electricity Cost from AEP FY 2019-2020$1,376,351.50

This has increased from last fiscal year by $256,703.93 (Oct. 2019 thru May 2020)

Factored into this cost increase:

Congestion Fees                               $373,264.20

More than FY 18-19                  +308,401.98

AEP Transmission Fees             $256,063.37

More than FY 18-19                  +    5,226.13

NOT Factored into this increase:

Brazos Transmission Fees                 $ 37,523.44

More than FY 18-19                  +   9,028.80

Transmission Operator             $ 25,000.00             

This FY 2019-2020, the City of Seymour has absorbed $691,851.01 on fees not passed onto the customer.

  • Discuss and give direction regarding Fundview Software to Finance, Account Payable and Utility Department.

Mary Griffin and Suzanne Shumate spoke regarding the pros and cons of the Fund View Software. It has been challenging and very time consuming to export all the information and data for Mary to complete her work.  She has been working on the financials since last September and is still having issues with the program. 

Suzanne is also experiencing issues with the software program when it is time to print checks.  

Council member Mary K. Fair feels that the best solution would be to have the Fund View Staff attend a meeting and see if these issues can be resolved. One of the reasons this software was considered was to have the ability to take credit card payments and that has yet to be done.  More direction will be given in the next few months by City Council.  No action was taken at this time.

  • Motion made by Council member Lan Winn, seconded by Council member Brian Broome, to adjournment meeting at 7:35 p.m.  

Motion passed unanimously.

      Passed and Approved on this the 16th of July 2020.

     Jon Hrncirik, Mayor


    Conchita Torrez, City Secretary -TRMC