June 15,2023 – City Council Meeting Minutes

Nov 21, 2023

City of Seymour

Meeting Minutes   

Thursday, June 15, 2023

A Scheduled City Council Meeting was held on Thursday, June 15, 2023, at 7:00 P.M. at  Portwood Art & Civic Center, 800 E. Morris Street, Portwood Art & Civic Center, Seymour, Texas.

1.  Call to Order, Roll Call, and Pledge of Allegiance by Mayor Mark McCord   

Call to Order and Roll Call was led by Mayor Mark  McCord.

2.  Prayer led by David Warren, Pastor of First Baptist Church.

Pastor David Warren with First Baptist Church led us in prayer before the meeting started.

After the prayer, Mayor McCord led the Pledge of Allegiance.

Council Present: Mayor Mark McCord, MPT Monty Glass, Council Members Lan Winn, Debbie Gillispie, Billy Henricks, & Skyler Henricks.

City Staff: City Administrator Dr. Jeffrey Brasher, City Secretary Conchita Torrez, Part-time Water Employee Robert Torrez, ED Director Lauren Bush and Police Officer Justin Jones.

Guest: Alayna Torrez, Chays Frost, Krystal Huskamp, Kylie Myers, Paula Vaden, Paul Fleming, and Pastor David Warren

3.  Presentation

(a.) Hear presentation from Mr. Paul Fleming, with Edgin, Parkman, Fleming & Fleming, PC,  regarding the City of Seymour Audit Report for Fiscal Year 2020-2021.

Paul Fleming with Edgin, Parkman, Fleming and Fleming, PC presented the completion of the 2020-2021 audit.  The findings on the audit were of no opinion, which is a clear audit.

4.   Action Item regarding Agenda Item #3 (a.)

(a.) Discuss, consider, and take action to approve the City of Seymour, Fiscal Year 2020-2021, City of Seymour, Audit Report as presented by Mr. Paul Fleming, representative of Edgin, Parkman, Fleming & Fleming, PC.  

Motion by Council Member Billy Henricks, 2nd by MPT Monty Glass

Passed unanimously 5/0

5.  Mayor or MPT Announcements

Mayor McCord acknowledged all the city departments for their hard work and taking care of all the streets during the several storms we have had.

He also thanked the Police Department for doing their job. 

6.   City Administrator Dr. Jeff Brasher, recognizes Department of the Month.  

Dr. Brasher recognized Chays Frost as the Employee of the Month for her outstanding service as a lifeguard at the City’s public pool.  Christian Shelton was also recognized but was not able to attend.  The two lifeguards were nominated by the City Pool Manager, Krystal Huskamp and their team leaders Lilyan Copeland and Kylie Myers.

7.  City Administrator Reports

(a) Employee List & Salt Fork membership totals

(b) Supervisor Written Reports

(c)  Rabies Shot Clinic, scheduled for June 30th and July 14th , at the Portwood Pavilion, from 4:00 p.m. -6:00 p.m.

(d.)  Upcoming calendar of events

Dr. Brasher gave the membership totals at the golf course at 120.

Rabies Shot Clinic is at the Portwood from 4:00 p.m. – 6:00 p.m.

Upcoming Events: June 19th ,  City Office closed

June 24th , 2023- Fishing Tournament at Salt Fork begins at 9:00 a.m.

July 5th, 2023- Coffee with City Administrator at Rock Inn , from 8:00 a.m. to 9:00 a.m.

July 13th – Bid Opening for Airport Project

July 20th , 2023- Regular City Council Meeting

July 25th -27th , 2023, City of Seymour Golf Camp, for students entering grades 1st -6th, from 9:00 a.m. – 12 noon.

August 6, City Public Pool closes for the summer with the possibility of extending the date, if there are lifeguards available.

Two new employees have been added to the employee roster.

Kendall Hibbitts in the Utility Department and Jake Donnell in the Water Department.

8.  Citizens Comments

No one spoke during this time

9.    Public Hearing(s)

(a.) First Public Hearing regarding a Specific Use Permit, for an application concerning Acres 0.386, Lot 4, Block 13, Sub division Wheat, located at 1101 E. Nevada Street, in Seymour, Texas, as requested by Mike Horton.  The Specific Use Permit request is to place a single-wide manufactured home at said location. Lot already has a dwelling on it.   

ED Director Lauren Bush spoke during this time and stated this was the first of two public hearings regarding this request from Mike Horton.  Mr. Horton is asking for a specific use permit , for an application concerning acres 0.386, Lot 4, Block 13 Sub Division Wheat, located at 1101 East Nevada Street.  He is requesting to place a single-wide manufactured home at the location.

Lauren stated that Mr. Horton had a valid application and at the 2nd Public Hearing, City Council could accept or deny the application. 

Council Member Skyler Henricks asked that a better map be presented at the next meeting.  Lauren stated she would get in touch with Mr. Horton and request one.

Paula Vaden spoke against this permit, as she lives close to the location Mike Horton is requesting a permit for. She stated that the house is not a good structure and does not want the neighborhood to look worse than what it already does.

No one else spoke for or against it.

10.  Consent Agenda

(a.)  Approve meeting minutes for May 12, 2023, Canvass of Elections & May 18, 2023, Regular Council Meeting.

(b)  Approve Accounts Payable Bills paid the month of May 2023

(c.) Financial Reports by Mary Griffin, Finance Director

Motion by MPT Monty Glass, 2nd by Council Member Debbie Gillispie

Passed unanimously 5/0

11.  Action Items

(a.) Discuss, consider, and take action appointing a Proxy to the Nortex Regional Planning Commission, in the event Mayor McCord is not able to attend.

After discussing this with Lauren who has attended these meetings for the past 8 years, MPT Glass asked her if she would be able to handle her city secretary job come September.  She stated that in the event he couldn’t, she would be honest and let council know.

Motion by Council Member Debbie Gillispie, 2nd by MPT Monty Glass

Passed Unanimously 5/0

12.  Discussion Items presented by Dr. Jeff Brasher  

(a.)  Viking Tank Service

Dr. Brasher discussed the possibility of going with Viking Tank Service for the Water Tower and Standpipe maintenance agreement. Suez has been maintaining the tower and standpipe for the past 10 years. Dr. Brasher continued to explain that going with Viking would save the city approximately $36,000.00 on a yearly basis. 

MPT Glass and Council Member Billy Henricks stated they recalled the current contract and would like for Dr. Brasher to get a hold of Suez and ask that they come in and paint the towers one more time as indicated on the current contract.

In regard to the Budgeting Priorities for the next fiscal year , City Council had a chance to review and submit their priorities to Dr. Brasher.   The items will be budgeted as the revenues will allow.

These two agenda items were for discussion only.  No action was taken.

(b.)  Discuss the City of Seymour budgeting priority goals for Fiscal Year 2023-2024.

13.  Executive Session(s)

Executive Session begins at 8:20 p.m. 

Concludes at 8:43 p.m.

An Executive Session, closed to the Public and pursuant to Chapter 551 of the Texas Local Government Code under §551.074: Personnel;

(a.) Discuss legal representative for the City of Seymour  

(b.)  Any posted agenda that requires consultation with the City Attorney.

14.  Action regarding Executive Session:

(a.) Legal Representative for the City of Seymour

(b.) Any posted agenda item, requiring consultation with City Attorney

Motion made by Council Member Skyler Henricks, 2nd by MPT Glass to allow City Administrator Dr. Brasher to explore other legal counsel possibilities.

Passed unanimously 5/0

15.  Adjournment of meeting

Motion by MPT Glass, 2nd by Council Member Billy Henricks to adjourn meeting.  Passed unanimously 5/0

Passed and Approved on this the 20th day of July, 2023.

_______________________________________________  

         Mayor Mark McCord, City of Seymour

ATTEST: ______________________________________

                 City Secretary, Conchita Torrez, TRMC