June 19, 2014 – City Council Meeting Minutes

Sep 16, 2014

REGULAR CITY COUNCIL MEETING

JUNE 19, 2014

 

A Regular City Council Meeting was held on Thursday, June 19, 2014 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

 

CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE BY MAYOR TOBY HINES AT 7:00 P.M.

 

COUNCIL PRESENT: Mayor Toby Hines, Council Members Les Hons, Jon Hrncirik, MPT Billy Henricks and Monty Glass.

 

COUNCIL ABSENT: David Horton

 

COUNSEL PRESENT: CINDY AYRES

 

CITY STAFF PRESENT: City Administrator John Studer, City Secretary Conchita Torrez, Economic Dev. Director Lauren Bush.

 

GUESTS: Lynda Dentler, Herman Dentler, Martin Dentler, Patty Hines and Cloy Richards

 

ANNOUNCEMENTS FROM THE MAYOR: (At this time, Mayor Hines will make announcements as related to the events of the previous weeks. As always he may make any rearrangements to the order of items on this agenda as he deems prudent in the interest of time).

 

Mayor Hines stated that the water project could not start fast enough and water is very critical right now. He also stated to the new council members  as a reminder they were not responsible for any department. If they had any questions they could contact Joe Gamble who knew all the rules and regulations pertaining to city business.

 

CITIZENS QUESTIONS AND / OR COMMENTS: (At this time, interested citizens are encouraged to indicate their interest in speaking, and upon being recognized by the Mayor, approach the podium to express your comments.   Please speak clearly and directly into the microphone.   Citizens may speak on any matter other than personnel matters or matters under litigation, for a length of time not to exceed five minutes. Neither Council action nor discussion may take place on any matter, until such matter has been placed on an agenda and posted in accordance with law.)

 

No one spoke or asked any questions at the Council Meeting.

 

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

 

  1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:

 

  1. a) Approve Thursday, May 15, 2014, Regular Meeting Minutes and Monday, May 19, 2014, Special Called Meeting Minutes.

 

  1. b) Approve the City Council Report for City Bills paid in May, 2014.

 

  1. c) Accept Reports
  2. Monthly Investment Report
  3. 1st National Bank accounts report summary
  4. Employee List/ SFRE Membership Total
  5. City of Seymour Police Report

END OF CONSENT AGENDA

 

Motion made by Council Member Billy Henricks, second by Council Member Monty Glass to accept and approve the Consent Agenda as presented by City Staff. Motion passed unanimously.

 

  1. Discuss and hear monthly report from Economic Development Director Lauren Bush.

 

Lauren Bush gave a report for the months of May and June to City Council and Mayor.

 

REGULAR MEETING ENDS AND PUBLIC HEARINGS BEGIN AT 7:22 P.M.

 

  1. Conduct a Public Hearing regarding the annual Water Quality Report for the year 2013, as provided to all customers in their June 7, 2014, City Utility Bill, and published in the Baylor County Banner as required by Texas Commission Environmental Quality.

 

No one asked questions regarding the Water Quality Report for the year 2013.

 

  1. Conduct a Public Hearing regarding the Texas Department of Agriculture’s Community Development Block Grant and Texas Capital Fund Programs.

 

Cloy Richards representative for GrantWorks gave an explanation regarding the sidewalk grant that the City of Seymour has applied for. In 2005 the City obtained a grant to repair much needed sidewalks and has once again applied for another grant to repair much needed sidewalks. The city is working hard at obtaining another grant.

 

No one asked questions regarding the Sidewalk Grant.

 

PUBLIC HEARINGS END AND REGULAR MEETING RESUMES AT 7:28 P.M.

 

  1. Discuss, consider and take action to approve the annual Water Quality Report for the year 2013, as provided to utility customers in their June 7, 2014, City Utility Bill, as required by TCEQ on an annual basis.

 

Motion made by Council Member Monty Glass, second by Council Member Les Hons, to approve the Annual Water Quality Report as required by TCEQ. Motion passed unanimously.

 

 

 

  1. Discuss, consider and take action to approve Resolution No. 1384, a resolution of the City of Seymour, Texas, modifying the boundaries of the Historic Commercial District as originally adopted in 2005.

RESOLUTION NO. 1384

 

A RESOLUTION OF THE CITY OF SEYMOUR, TEXAS, MODIFYING THE BOUNDARIES OF THE HISTORIC COMMERCIAL DISTRICT OF THE CITY FOR PURPOSES OF APPLYING FOR FINANCIAL ASSISTANCE FROM THE TEXAS DEPARTMENT OF AGRICULTURE’S TEXAS CAPITAL FUND- DOWNTOWN REVITALIZATION PROGRAM.

 

WHEREAS, the City desires to take action to stimulate economic development within the community’s original commercial district; and

 

WHEREAS, the City desires to apply for financial assistance from the Texas Capital Fund- Downtown Revitalization Program to create an atmosphere which will foster economic development activities; and

 

WHEREAS, the Texas Capital Fund requires that the City establish an Historic Commercial District to identify the Target Area in which public infrastructure improvements will be accomplished; and

 

WHEREAS, the City in 2005 defined the Historic Commercial District as being bounded by California Street (US 82/TX 114) to the north, East Street to the east, Ingram Street to the south, and Cedar Street to the west; and

 

WHEREAS, the City desires to modify the boundaries of the Historic Commercial District established in 2005;

 

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEYMOUR, TEXAS:

 

SECTION 1.

That the designated Historic Commercial District be modified to generally defined as bounded by Nevada Street to the north, East Street to the east, Reiman Street to the south, and Oak Street to the west, and more specifically defined as shown on Exhibit A to this resolution, a map of the City with the district shown in highlight.

 

SECTION 2.

That the boundaries of the District may be modified by future resolution (s) approved a majority vote of the City Council.

 

PASSED AND APPROVED this the 19th day of June, 2014.

 

 

TOBY HINES, MAYOR

 

ATTEST:

 

CONCHITA TORREZ, CITY SECRETARY

 

Motion made by Council Member Jon Hrncirik, second by MPT Billy Henricks, to approve Resolution No. 1384, modifying the boundaries of the Historic Commercial District as originally adopted in 2005 and explained by Cloy Richards with GrantWorks.

 

Motion passed unanimously.

 

 

  1. Discuss, consider and take action to approve Resolution No. 1385, a resolution of the City of Seymour, Texas, that designates Historic Commercial District as slum/blighted and in need of improvements.

 

RESOLUTION NO. 1385

 

A RESOLUTION OF THE CITY OF SEYMOUR, TEXAS, FINDING THAT CONDITIONS EXIST WITHIN THE DESIGNATED HISTORIC COMMERCIAL DISTRICT OF THE CITY WHICHAR ARE DETRIMENTAL TO THE PUBLIC HEALTH, SAFETY AND WELFARE OF THE COMMUNITY AND, THEREFORE, ARE DECLARED TO CONSTITUTE A BLIGHTED AREA.

 

WHEREAS, the City desires to improve conditions within the designated Historic Commercial District of the City; and

 

WHEREAS, the City has previously designated and defined the Historic Commercial District for the purpose of economic development and historic preservation; and

 

WHEREAS, the City has reviewed the designated Historic Commercial District and identified certain unacceptable conditions within the District including the lack of adequate walkways and handicap accessible ramping; and

 

WHEREAS, the existence of said conditions are detrimental to the public health, safety and welfare due to the possibility of injury; and

 

WHEREAS, there is a need for the expansion, rehabilitation and replacement of existing facilities;

 

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEYMOUR, TEXAS:

 

 

SECTION 1.

 

That the City hereby identifies certain facilities in areas of the designated Historic Commercial District to be blighted and in need of assistance as may be necessary and required to eliminate these blighting conditions.

 

PASSED AND APPROVED this the 19th day of June, 2014.

 

 

TOBY HINES, MAYOR

 

ATTEST:

 

CONCHITA TORREZ, CITY SECRETARY

 

Motion made by MPT Billy Henricks, second by Council Member Monty Glass, to approve Resolution No. 1385, designating Historic Commercial District as slum/blighted and in need of improvements. Motion Passed unanimously.

 

  1. Discuss, consider and take action to approve Resolution No. 1386, a resolution of the City of Seymour, Texas, that authorizes submission of an application to the Texas Department of Agriculture for a 2014 Texas Capital Fund- Downtown Revitalization Program grant to construct sidewalk and handicap-accessibility improvements in the designated Historic Commercial District.

 

RESOLUTION NO.  1386

 

A RESOLUTION AUGHORIZING SUBMISSION OF AN APPLICATION FOR FUNDING THROUGH THE TEXAS DEPARTMENT OF AGRIGULTURE’S TEXAS CAPITAL FUND-DOWNTOWN REVITALIZATION PROGRAM AND AUTHORIZING THE MAYOR TO ACT AS THE CITY’S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY’S PARTICIPATION IN THE TEXAS CAPITAL FUND PROGRAM.

 

BE IT RESOLVED by the City Council of the City of Seymour, Texas, as follows:

 

SECTION 1.

That the City Council has reviewed and hereby approves an application for:

 

ITEM                                               USE OF FUNDS                                                    AMOUNT

  1. Infrastructure: Construct     sidewalks and handicap-accessibility $135,000

Improvements in the Historic Commercial District.

 

 

 

  1. General administration: To be procured following TXCDBGP procedures $15,000

 

SECTION 2.

That the City Council has reviewed and hereby pledges to provide $45,000 in local funds to serve as a match toward the engineering, administration, surveying, demolition, and construction services.

 

SECTION 3.

That the City Council has reviewed and hereby agrees to comply with all assurances executed in connection with the application and, if funded, the award.

 

SECTION 4.

That the Mayor is hereby authorized and directed to act on the City’s behalf in all matters pertaining to this application.

 

SECTION 5.

The City Council understands that there is no requirement of repayment for funds used to construct public infrastructure improvements and, therefore, will not require repayment of any Texas Capital Fund monies received for this project.

 

PASSED AND APPROVED this 19th day of June, 2014.

 

TOBY HINES,  MAYOR

 

ATTEST:

 

CONCHITA TORREZ, CITY SECRETARY

 

Motion made by Council Member Les Hons, second by Council Member Jon Hrncirik, to approve Resolution No. 1386, authorizing the submission of an application for sidewalk improvements . Motion Passed unanimously.

 

  1. Discuss, consider and take action to appoint a council member to represent the City of

Seymour on the Baylor County Appraisal District, Board of Directors.

 

Motion made by MPT Billy Henricks, second by Council Member Monty Glass, to appoint Les Hons to represent the City of Seymour on the Baylor County Appraisal Board of Directors.

Motion Passed unanimously.

 

  1. Discuss, consider and take action regarding information received concerning the Seymour Municipal Airport program.

 

Motion made by Council Member Monty Glass, second by Council Member Jon Hrncirik to allow City Administrator to move forward with the Seymour Municipal Airport program.

Motion passed unanimously.

 

  1. Discuss, consider and take action regarding information received from Baylor Water Supply, and give City Administrator John Studer direction.

 

After discussing the water situation and the finance end of it, City Administrator John Studer and Mayor Toby Hines stated that Tommy Holub with Baylor Water had spoken to both of them and believed that the water situation would eventually work itself out.

 

Motion made by Council Member Les Hons, second by Council Member Jon Hrncirik to reevaluate the situation in a year and if needed the City would pay Baylor Water for water usage. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding Salt Fork River Estates Complex Pool.

After discussing the water situation, it was decided by City Council that it was best to fill up the pool with water and not allow it to sit there empty and cause it to deteriorate.

 

Motion made by Council Member Les Hons, seconded by Council Member Monty Glass to fill up the pool with water and take care of our investments. Motion passed unanimously.

 

  1. Discuss, consider and give City Administrator direction regarding the demolition of

houses listed as follows: 305 ½ E. Miller Street, 302 N. Tackitt Street, 304 S. Stratton Street, 501 E. Campbell Street, 811 N. Tackitt Street, 1200 block of N. Browning Street and 509 E. Miller Street.

 

The City of Seymour is in the process of condemning and tearing down houses.

Motion made by Council Member Les Hons, seconded by Council Member Jon Hrncirik to accept the list of houses above for demolition. Motion passed unanimously.

 

  1. Discuss, consider and take action to approve Ordinance No. 2014-05, amending Fiscal Budget Year 2013-2014, as a change in the budget and providing for severability.

 

Ordinance No. 2014- 05

 

AN ORDINANCE AMENDING THE CITY OF SEYMOUR’S ORIGINAL BUDGET FOR FISCAL YEAR 2013-2014, AS A CHANGE IN THE BUDGET IS NECESSARY FOR MUNICIPAL PURPOSES; AND PROVIDING FOR SEVERABILITY.

 

WHEREAS,  the City of Seymour City Council is responsible for adopting an annual budget for the City of Seymour, that covers all purposed expenditures, provides a financial statement of the City’s finances; and is in the best interest of the City and its taxpayers; and

 

WHEREAS, the City Council is authorized to amend the original budget to make a change in the budget for municipal purposes pursuant to Texas Local Government Codes section 102.010; and

 

WHEREAS, the City Council further finds that expenses occurred during Fiscal Year 2013-2014 subsequent to the adoption of the annual budget for the City of Seymour; and

 

WHEREAS, the City Administrator has recommended that such budget be amended to reflect such revenues and expenditures;

 

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEYMOUR, TEXAS:

 

Section 1:  That all of the above premises are found to be true and correct and are incorporated into the body of this Ordinance as if copied in their entirety.

Section 2:  The Original City Budget shall be amended to increase and decrease the appropriations to the various accounts contained therein as provided in Exhibit “A”

 

Section 3:  In the event any section, paragraph, subdivision, clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared invalid or unconstitutional /and the City Council of the City of Seymour, Texas declared that it would have passed each and every part of the same notwithstanding the omission of any such part of this declared to be invalid or unconstitutional or whether there be one or more parts.  The Mayor directs the City Secretary to file a certified copy of this Budget Amendment Ordinance with the County Clerk of Baylor County, Texas.

This budget amendment shall become effective upon approval by the City Council and as prescribed by State Law.

 

PASSED AND APPROVED THIS THE 19TH DAY OF JUNE, 2014.

 

Toby Hines, Mayor

 

ATTEST:

 

Conchita Torrez, City Secretary

 

In December of 2013, City Auditor Jeff Gregg suggested to Mayor Hines and City Council Members that rather than waiting until the end of Fiscal Year to complete the over and under amendments to the Budget, to go ahead and take care of them on a monthly basis if necessary.

 

Motion made by Council Member Monty Glass, seconded by MPT Billy Henricks to approve Ordinance No. 2014-05, an ordinance accepting the amendments presented by Finance Director Mary Griffin. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding the Memorandum of Agreement between the City of Seymour and the Helen Farabee Center effective September 1, 2014 through August 31, 2015.

 

Motion made by MPT Billy Henricks, seconded by Council Member Monty Glass, to continue the Memorandum of Agreement between the City of Seymour and the Helen Farabee Center, effective September 1, 2014 through August 31, 2015.   Motion passed unanimously.

 

  1. Discuss, consider and take action regarding request from Rodney Hrncirik and on behalf of Busted in Baylor County Organization, to use the Portwood Softball Complex to host a tournament on June 20th and 21st.

 

Motion made by Council Member Les Hons, seconded by Council Member Monty Glass, to allow Busted in Baylor County Organization to use the Portwood Softball Complex and host a tournament on June 20th and 21st.   Motion passed by 3 Council Members.  Council Member Jon Hrncirik abstained from voting.

 

  1. Discuss, consider and take action regarding AEP Proposal to take care of congestion charges per annual review.

 

City Administrator John Studer asked that this item be tabled until next month and allow Steve Moffitt to visit with Mayor Hines and City Council.

 

Motion made by MPT Billy Henricks, seconded by Council Member Jon Hrncirik to table this item. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding information on a Scada System for water wells.

 

Motion made by Council Member Monty Glass, seconded by Council Member Les Hons to accept the quote from Dedicated Controls, LLC regarding the installation of a Scada System.

 

Motion passed unanimously.

 

  1. Discuss, consider and take action regarding video equipment to use for well casings for water wells #1through #5.

 

Motion made by Council Member Les Hons, seconded by Council Member Monty Glass to approve video equipment to use for well casings for water wells 1-5. Motion passed unanimously.

 

  1. Adjournment made by MPT Billy Henricks, seconded by Council Member Monty Glass to adjourn meeting at 8:30 p.m. Motion passed unanimously.

 

Note: The Council reserves the right to vote or to act in open session upon any of the items listed in this agenda.

 

 

PASSED AND APPROVED ON THIS THE 17TH DAY OF JULY, 2014.

 

TOBY HINES, MAYOR

 

ATTEST:

 

CONCHITA TORREZ, CITY SECRETARY