March 17, 2016 – City Council Meeting Minutes

May 13, 2016

REGULAR CITY COUNCIL MEETING

MARCH 17, 2016

 

A Regular City Council meeting was held on Thursday, March 17, 2016  at the  Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

 

Call to Order, Roll Call and Pledge of Allegiance by Mayor Nan Gilbert-Mathis at 7:00 p.m.

 

Council members present: Mayor Nan Gilbert-Mathis, Council members Les Hons, David Horton, Jon Hrncirik and MPT Monty Glass.

 

Counsel present: Cindy Ayers, City Attorney

 

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin, Water Supervisor Robert Torrez, Street Supervisor Adam Sturgeon, Emergency Management Coordinator Billy Henderson, Electric Supervisor Lauren Bush, Chief of Police Mike Griffin and Salt Fork River Estates Complex /Pool Supervisor Todd Hrncirik.

 

Guest(s): Mary K. Fair and Paula Vaden

 

Announcements from the Mayor: The Mayor had no announcements at this time.

 

Citizen’s questions and/or comments: There were no questions or comments from citizens in the audience at this time.

 

CONSENT AGENDA: (Items listed under the Consent Agenda are

considered routine and are generally enacted in one motion.  The

exception to this rule is that a Council Member may request one or

more items to be removed from the Consent Agenda for separate

discussion and action.)

 

  1. Consider approving the consent agenda as follows:
  1. Approve February, 11, 2016 Regular meeting minutes   (b) First Bank & Trust accounts report summary(c ) Employee List and Salt Fork Membership Total                           END OF CONSENT AGENDA                   Council reviewed the Consent Agenda as presented by City Secretary.                      Motion made by Council member Jon Hrncirik, second by MPT Monty                     unanimously.                      2. Discuss and hear monthly supervisor reports from the following                      Development, Electric, Water, Sewer & RO, Street & Park, Salt Fork &                       Gilbert-Mathis and City Council. 3. Discuss, consider and approve the City of Seymour accounts payable bills paid in February, 2016. Council reviewed the city bills paid for the month of February, 2016.      6. Discuss, consider and accept the Certification of Unopposed Candidates for the City of Seymour General Election, scheduled for May 7, 2016, for unopposed Council Place No. 1, 3 and 5. City Secretary explained that due to candidates running unopposed, the City of Seymour May 7, 2016, General Election would be canceled. Motion made by Council member David Horton, second by Council member Jon Hrncirik, to accept the Certification of Unopposed Candidates . Motion passed unanimously. 7. Discuss, consider and accept the Certification of Unopposed Candidates for the City of Seymour Special Election, scheduled for May 7, 2016, for Council Place No. 4, vacancy to fill an un-expired one year term. City Secretary explained that due to candidate running unopposed, the City of Seymour May 7, 2016, Special Election would be canceled, for Council Place #4, vacancy to fill an un-expired one year term. Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to accept the Certification of Unopposed Candidates. Motion passed unanimously. 8.   Discuss, consider and approve the Order of Cancellation for the City of Seymour General Election, for May 7, 2016, Council Place No. 1, 3 and 5. Motion made by Council member Les Hons, second by MPT Monty Glass, to approve the Order of Cancellation for the General Election for May 7, 2016, Council place No. 1, 3 and 5. Motion passed unanimously. 9. Discuss, consider and approve the Order of Cancellation for the City of Seymour Special Election, May 7, 2016. Council Place No. 4, vacancy to fill an un-expired one year term. Motion made by Council member Jon Hrncirik, second by Council member David Horton, to approve the Order of Cancellation for the Special Election for May 7, 2016, Council Place No. 4. Motion passed unanimously. 10. Discuss, consider and approve Resolution No. 1414, a resolution Council Place No. 1, 3 and 5. member Jon Hrncirik, to approve Resolution No. 1414, canceling the  canceling the Special City Election scheduled for May 7, 2016, for  member Les Hons, to approve Resolution No. 1415, canceling the  EDD Lauren Bush, to allow to place a $100 deposit for a Home &  the Home and Garden Expo in February 2017. A $100 deposit is by MPT Monty Glass, second by Council member David Horton to unanimously. 13. Discuss, consider and take action regarding future upgrades toLauren Bush and City Administrator Steve Biedermann. Council chose to table this agenda item until further information second by Council member Les Hons to table this agenda item until Biedermann. 14. Discuss, consider and approve Resolution No. 1416, a Resolution vehicle line item by $4,500.00 and move to the Fire Department’s  of Life Equipment. The fire department had received a grant in the expense. The County and City each contributed $4,500.00, for a total member Jon Hrncirik, to approve Resolution No. 1416, for the City ofthe Fire Department expense. abstaining from vote. 15. Discuss, consider and approve Resolution No. 1417, a Resolution Development. Motion made by Council member Les Hons, second by MPT Monty through Economic Development. Motion passed unanimously. 16. Discuss, consider and take action regarding property located at  feels at this time that the city should retain the property. At a later Council member David Horton, second by Council member Jon  410 N. Tackitt Street.Discussion regarding the selling of property was considered. Council date, it may be revisited for further consideration. Motion made by property at this time. Motion passed unanimously. 18. Discuss and give direction to City Administrator Steve purchase of a 12’ Operator Platform R-1 Chip Spreader and a Council regarding the purchase of a chip spreader. Adam would like than hiring a contractor. After much discussion, a motion was made allow Adam to purchase a chip spreader. Motion for was three and   from Mary K. Fair, Planning and Zoning Committee, effective  and Zoning Committee, due to Mary placing an application for City Glass, accepting letter of resignation from Mary K. Fair. Motion  Lauren Bush, regarding the Pocket Park Project. Options were presented to Mayor and City Council regarding the made by City Council. Motion made by Council member David Horton, second by Council Lauren Bush to work with the grant money and City portion she   Chapter 551 of the Texas Local Government Code under §551.072, –   property.Motion made by MPT Monty Glass, second by Council member Jon allow him to call Jacob & Martin, regarding a water drainage ditch,  Les Hons, to adjourn the meeting at 9:55 p.m. PASSED AND APPROVED ON THIS THE 21ST DAY OF APRIL, 2016. Mayor Nan Gilbert- MathisConchita Torrez, City Secretary, T.R.M.C.
  2. ATTEST:
  5. 23. Adjournment by MPT Monty Glass, second by Council member
  6. east of Shopko property.   Motion passed unanimously.
  7. Hrncirik, to give City Administrator Steve Biedermann direction and
  9. 22. Take action from deliberations regarding Executive Session; Rea
  10. Executive Session closes and Regular Meeting resumes at 9:53 p.m.
  11. Real Property; Shopko/Easement Update.
  12. 21. An Executive Session (closed to the public) and pursuant to
  13. Regular Meeting closes and Executive Session will begin at 9:18 p.m.
  14. received .
  15. member Jon Hrncirik, to accept Option 1- Revised A, and allow EDD
  17. Pocket Park project. After reviewing all the options, a decision was
  19. 20. Discuss, consider and take action by giving direction to EDD
  20. passed unanimously.
  21. Motion made by Council member Les Hons, second by MPT Monty
  22. Council Place No. 4.
  23. Mary K. Fair had submitted a letter of resignation for the Planning
  24. immediately.
  25. 19. Discuss, consider and take action regarding Resignation letter
  26. one against by Council member Jon Hrncirik.
  27. by MPT Monty Glass, second by Council member David Horton to
  28. to pave roads at his own pace and would be able to pave more roads
  29. Street Supervisor Adam Sturgeon addressed the Mayor and City
  30. R-1 Aggregate Chip Spreader 12’.
  31. Biedermann and Street Supervisor Adam Sturgeon, regarding the
  33. Council member Les Hons, second by MPT Monty Glass, to retain
  34. feels at this time that the city should retain the property. At a later
  36. 17. Discuss, consider and take action regarding property located at
  37. Hrncirik, to retain property at this time. Motion passed unanimously.
  38. date, it may be revisited for further consideration. Motion made by
  39. Discussion regarding the selling of property was considered. Council
  40. 505 N. Stratton Street.
  42. Glass, to approve Resolution No. 1417, providing business incentives
  44. to provide Business incentives through Seymour Economic
  46. Motion passed with three yes and Council member Les Hons
  47. Seymour to amend the 2015-2016 Budget in order to contribute to
  48. of $21,210.00. Motion made by MPT Monty Glass, second by Council
  49. amount of $7,500.00, and contributed an extra $4,710.00 toward this
  50. The Seymour Volunteer Fire Department was in need of Jaws
  51. line item to allow the purchase of Jaws of Life equipment.
  52. amending Fiscal Year Budget 2015-2016, reducing administration’s
  54. further information is gathered by Lauren, Todd and Mr.
  55. could be received regarding cost. Motion made by David Horton,
  57. The Salt Fork River Estates Complex, presented by Todd Hrncirik,
  59. allow Lauren Bush to place a deposit of $100.00. Motion passed
  60. required this year in order for her to maintain a spot. Motion made
  61. ED Direction Lauren Bush stated that she plans on having a booth at
  62. Garden Booth for February 2017.
  63. 12. Discuss, consider and take action regarding presentation from
  64. Special Election for May 7, 2016. Motion passed unanimously.
  65. Motion made by Council member David Horton, second by Council
  66. Council Place No. 4, a one year un-expired term.
  67. 11. Discuss, consider and approve Resolution No. 1415, a resolution
  68. General May 7, 2016. Motion passed unanimously.
  69. Motion made by Council member David Horton, second by Council
  70. canceling the Regular City Election scheduled for May 7, 2016, for
  82. Chief Griffin addressed the Mayor and City Council regarding resolution. He explained that the Police Department had received a 15k funding through Nortex. This will benefit the police department as they will be able to purchase various items. Motion made by MPT Monty Glass, second by Council member David Horton , to approve Resolution No. 1413. Motion passed unanimously.
  83. 5. Discuss, consider and approve Resolution No. 1413, a resolution approving the submission of a grant application to the Criminal Justice Division by the Seymour Police Department for 2016 Fiscal Year and designating John M. Griffin, as the authorized official.
  84. Motion made by Council member Les Hons, second by MPT Monty Glass, to allow street department to place a sign and if placement of the sign did not work, Council would revisit at a later date and consider other options. Motion passed unanimously.
  85. Mrs. Paula Vaden addressed the Mayor and City Council regarding concerns for her children and other neighbors with traffic passing through her house at high rates of speed. Paula asked for Council to consider the possibility of placing a ‘Children at Play Sign’ by her house.
  86. 4. Discuss, consider and give direction to City Administrator Steve Biedermann, regarding Children at Play sign, a request made by Paula Vaden.
  87. Motion made by Council member Les Hons, second by Council member David Horton, to pay city bills as presented. Motion passed unanimously.
  90.                      Each department supervisor gave their respective reports to Mayor
  91.                      Pool and Emergency Management.
  92.                      departments: Administration, Finance, Police Department, Economic
  93.  
  94.                      Glass to accept the consent agenda as presented. Motion passed
  96.