March 19, 2020 – City Council Meeting Minutes
May 5, 2020
City of Seymour City Council
Meeting Minutes
March 19, 2020
The City Council of the City of Seymour met in a Regular Meeting on, Thursday, March 19, 2020 to be held at 7:00 P.M. at the City Hall Auditorium, 301 N. Washington Street, Seymour, Texas 76380.
Call to Order, Roll Call and Pledge of Allegiance by Mayor Jon Hrncirik at 7:00 p.m.
Council present: Mayor Jon Hrncirik, MPT Monty Glass, Council members Lan Winn, Mary K. Fair, Brenda Miller and Brian Broome.
City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez and Reserve Officer Mike Hansen.
Guest(s): Mark McCord, Allen Phillips and Charlie Rose.
Announcements from Mayor Hrncirik: No announcements from the Mayor at this time.
Citizen questions or comments: No one signed up for comments or questions.
Consent Agenda: (Items listed under the Consent Agenda are considered routine
and are generally enacted in one motion. The exception to this rule is that a
Council Member may request one or more items to be removed from the
Consent Agenda for separate discussion and action.)
- Consider approving the consent agenda as follows:
- Approve February, 20, 2020, Regular meeting minutes
(b) Employee List and Salt Fork Membership Total
(c) Administrative and Supervisor Reports
END OF CONSENT AGENDA
Motion made by MPT Monty Glass, second by Council member Brian Broome, to accept the consent agenda as presented by City Secretary. Motion passes unanimously.
ADDENDUM TO CITY COUNCIL AGENDA
At this time Mayor Hrncirik stated that agenda item # 14 would be discussed first, to allow Allen Phillips, representative for Jacob & Martin, Inc., to speak and present his information on R.O. Bids, and head back home.
14. Discuss, consider and take action to approve bids for the PLC Project, R.O. Plant, from Allen Phillips, Jacob and Martin, Inc.
Allen Phillips presented the bids received for the PLC Project, R.O. Plant. After reviewing the bids, the Mayor entertained a motion.
Motion made by Council member Mary K. Fair, second by MPT Monty Glass, to approve bid from Dedicated Controls, in the amount of $77,319.00. This project was all done through a grant received. Motion passed unanimously.
Regular meeting will close and Public Hearings will begin
Public Hearing
2. The City of Seymour will hold a Public Hearing to discuss request from Jeff Groves, to close streets on Bantau, Clements and Oregon Streets. A second and final public hearing will follow at a future council meeting.
Mayor Jon Hrncirik stated that due to the Coronavirus event, the Public Hearings that were scheduled for tonight, would be postponed to a later date.
Public Hearing
3. The City of Seymour will hold a Public Hearing to re-locate the placement of Solar Led Yellow Flashing Beacon Lights. Lights to be placed on the corner of Mclain Street and Cedar, with light facing the South and light placed on the corner of W. Pecan Street and Cedar Street, with light facing the North. A second and final meeting will follow at a future council meeting.
Mayor Jon Hrncirik stated that due to the Coronavirus event, the Public Hearings that were scheduled for tonight, would be postponed to a later date.
Public Hearing
4. The City of Seymour will hold a Public Hearing to discuss whether to raise the electricity by 2( two) cents or leave as is. A second and final public hearing will follow at a future council meeting.
Mayor Jon Hrncirik stated that due to the Coronavirus event, the Public Hearings that were scheduled for tonight would be postponed to a later date.
End of Public Hearings and Regular Meeting will resume
5. Discuss and hear presentation ideas for Spring Clean Up Week, from Councilmember Brenda Miller and Economic Development Director, Lauren Bush.
Council member Brenda Miller spoke regarding the Spring Clean Up Week. She would like to see the community express interest in cleaning up our town and for the City to have a goal in mind regarding this. A Fall goal would like to be reached and get started. Mark McCord expressed his concerns and desire to see this happen as well. No action was needed on this agenda item.
6. Discuss, consider and take action to approve the City Bills paid during the month of February, 2020
Council member Mary K. Fair and MPT Monty Glass signed a Conflict of Interest Form for this agenda item.
Motion made by Council member Lan Winn, second by Council member Brenda Miller, to accept city bills paid in the month of February, 2020. 3 Yeas and Fair and Glass abstained.
7. Discuss, consider and take action to approve Ordinance No. 2020-01, designating April as the Fair Housing Month.
By approving the Fair Housing Month on a yearly basis, it helps the City to apply for grants.
Motion made by MPT Monty Glass, second by Council member Lan Winn, to approve Ordinance No. 2020-01, Fair Housing Month. Motion passed unanimously.
8. Discuss, consider and take action to change the April 16, 2020, Regular City Council meeting, to Tuesday, April 14, 2020, so Mayor and City Council may attend the TML Quarterly meeting in Vernon, Texas.
Motion made by Council member Brian Broome, second by Council member Lan Winn, to reschedule the April meeting to Thursday, April 23, 2020, instead of April 14, as mentioned. Motion passed unanimously.
9. Discuss, consider and take action to approve Resolution No. 1492, resolution of the City of Seymour, cancelling the May 2, 2020, General Election, for Council Place 1, Council Place 3, and Council Place 5.
Due to Council Place 1, 3 and 5 running unopposed, the City of Seymour is canceling their election.
Motion made by Council member Brian Broome, second by MPT Monty Glass, to approve Resolution No. 1492, canceling the May 2, 2020, City of Seymour General Election. Motion passes unanimously.
10. Discuss, consider and take action to approve Resolution No. 1493, repealing Resolution No. 1491, due to wording error.
Motion made by Council member Mary K. Fair, second by MPT Monty Glass, to approve Resolution No. 1493 and repealing Resolution No. 1491. Motion passes unanimously.
Mayor Jon Hrncirik called a 5 minute recess.
Recess was closed and meeting restarted at 7:51 p.m.
11. Discuss, consider and take action to consider purchasing remainder of Shooting Range from owner Charlie Rose, for $5,000.00.
After a lengthy discussion on this agenda item, Mayor Jon Hrncirik entertained a motion.
Motion made by Council member Brian Broome, second by MPT Monty Glass, to approve for the City of Seymour to purchase the remainder of shooting range from Charlie Rose for $5,000.00, with the following included:
All improvements on shared water well along with easement for water way.
No oil drillings or developments within 400 yards of water well
Approval of transfer of ownership by City Attorney and Rose’s Attorney
In addition to the minutes above as stated, the following Amendments were made on Friday, April 10, 2020, in a gathering held by City Administrator Steve Biedermann, Charles Rose and Council member Mary K. Fair.
Attachment for Exhibit “A” included
Attachment for Exhibit “B” – Description of Easements
The following “Description of Easements” for the City of Seymour as they directly and permanently pertain to Attachment “A” and “B”, are as follows:
1. Free and unrestricted access to and from the water well and for 400 yards surrounding the water well on Charles Rose property.
2. There shall be no Mineral Development within 400 yards of the water well.
3. The City of Seymour shall have free and unrestricted access to the water well which use shall be shared with Charles Rose.
4. A permanent easement for an access to the water well by the City of Seymour is also granted. This easement will be shared with Charles Rose for the duration of Charles lifetime. Thereafter, the easement will belong solely to the City of Seymour.
5. As an Addition to this permanent deeded easement, The City of Seymour is also granted the right to construct a 16×16 foot facility or barrier surrounding the water well.
6. As an addition to this easement, I Charles Rose hereby grant to the City of Seymour a waterway as outlined on the survey (Exhibit “B”)
7. I, Charles Rose, further grant to the City of Seymour, access through my property from County Road 400 to the water well as needed for maintenance providing that 24 hour advanced notice is given to Charles Rose by the City of Seymour, and that any such activity does not interfere with activities conducted by Charles Rose.
4 Yeas and 1Nay by Council member Mary K. Fair. Motion passes with Yeas.
12. Discuss, consider a City of Seymour Park mowing contract, by possibly going out for bids.
Council member Lan Winn asked that City Council consider contracting the City Park, portion of hospital grounds that belong to the City, The Sound Garden, Portwood Pavilion area and the SISD Auditorium located on Idaho Street.
City Administrator Steve Biedermann was asked that a bid notice be placed in the BANNER for two weeks. No action taken on this agenda item until April 23, 2020 Regular meeting.
13. Discuss, consider and take action regarding equipment bids received for City of Seymour for the following:
(1.) One 1977 Caterpillar Grader Model, 120G with a 12 foot mow board in running condition. Bids were received from the following:
Bradley James db for Montgomery Tractor $13,750.00
Craig Hostas $ 12,600.00
Richard Morgan $ 12,500.00
(2.) One 1997 Galion Grader Model 830B with 7,000 hours and a 14 foot mow board and a front end ripper in running condition.
Sam Mooney $12,000.00
Phil Hardin $ 7,600.00
Bradley James db for Montgomery Tractor $15,000.00
MOCO Services $11,750.00
(3.) One 1994 Ford F-350, 7.3 Diesel 4-Door Pickup
Cody Holub gave a bid of $1,500.00
After reviewing and discussing all the bids received, a motion was entertained by Mayor Jon Hrncirik.
Motion made by Mary K. Fair and second by Council member Lan Winn, to accept the highest bid on each of the City of Seymour Equipment bids. Motion passed unanimously for bids received on 1977 Caterpillar from Bradley James db for Montgomery Tractor in the amount of $13,750.00, 1997 Galion 830 B, Motor Grader from Bradley James db for Montgomery Tractor in the amount of $15,000.00 and bid received from Cody Holub in the amount of $1,500.00 for a 1994 Ford F-350, 4 door diesel pickup. Motion passed unanimously.
15. Adjournment made by Council member Lan Winn, second by MPT Monty Glass to close meeting at 8:48 p.m.
Passed and Approved on this the 23 day of April, 2020.
Mayor Jon Hrncirik
Attest:
City Secretary, Conchita Torrez, TRMC