May 21, 2015 – City Council Meeting Minutes

Jun 29, 2015

CITY COUNCIL

REGULAR MEETING

MAY 21, 2015

 

A Regular City Council Meeting was held on Thursday, May 21, 2015 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

 

CALL TO ORDER , ROLL CALL AND PLEDGE OF ALLEGIANCE WAS LED BY MAYOR NAN GILBERT-MATHIS AT 7:02 P.M.

 

Council Present:  Mayor Nan Gilbert-Mathis, Council members Les Hons, David Horton, Jon Hrncirik, Greg Shumate and Monty Glass.

 

Counsel Present:  City Attorney Cindy Ayres

 

City Staff:  City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin, Code Enforcement John Byrket, R.O. Supervisor Rick Garcia, Street Supervisor Adam Sturgeon, Emergency Coordinator Billy Henderson, Park/SFRE Supervisor Todd Hrncirik, EDD Lauren Bush, Water/Sewer Supervisor Monty Young.

 

Guests:  Dan Craighead, Mary K. Fair and Sharon Biedermann

 

PROCLAMATION: Tourism Week and Relay For Life were read by Mayor Nan Gilbert-Mathis.

 

ANNOUNCEMENTS FROM THE MAYOR:  Mayor Mathis did not have any announcements

 

CITIZENS QUESTIONS AND / OR COMMENTS: No one had any questions or comments.

 

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

 

  1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:

 

  1. a) Approve Thursday, April 16, 2014, Regular Meeting Minutes and May 13, 2015 Special Called Meeting Minutes.

 

  1. b) Accept Reports
  2. Monthly Investment Report
  3. First National Bank accounts report summary
  4. Employee & Contract List /Golf Course Membership Report

 

END OF CONSENT AGENDA

Motion made by Council member Les Hons, second by MPT Monty Glass to accept the Consent Agenda as presented by City Secretary.  Motion passed unanimously.

 

  1. Discuss, consider and take action to sponsor Relay for Life of Baylor Co. in the amount

of $500.00.

 

The City of Seymour has donated to the Relay for Life on an annual basis.

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass to donate to the

Relay for Life project in the amount of $500.00.  Motion passed unanimously.

 

  1. Discuss, consider and take action to change the June 18th, Regular City Council Meeting

to June 25th, due to City Secretary being unable to attend.

 

Motion made by Council member Les Hons, second by Council member David Horton to

change the June Council meeting to the 25th, due to City Secretary being out of town.

Motion passed unanimously.

 

  1. Hear monthly reports from City of Seymour department supervisors: Administration,

Finance, EDD, Electric, Water/WWTP, R.O., Police, Street, EMC and Park/SFREC.

 

Each department supervisor gave their respective reports.  No action was needed on this

agenda item.

 

  1. Discuss, consider and take action regarding variance request from Tracy Horton, for

address listed as 309 W. California Street.

 

Code Enforcement Officer John Byrket explained to Mayor and City Council that a request

had been made by Tracy Horton, requesting a zoning variance for property located at 309 W.

California Street.  All the necessary paperwork had been completed.

 

Motion made by Council member Les Hons, second by Council member Jon Hrncirik, to

allow a variance for Ms. Tracy Horton at 309 W. California.  Motion passed with 4 ayes,

while Council member David Horton abstained from voting.

 

  1. Discuss, consider and take action regarding a zoning variance request from Mrs. Felton

Mayers, for address listed as 1201 E. Lakey Street.

 

Ms. Felton Mayers requested a variance for a manufactured home she purchased and would

be located at 1201 E. Lakey Street.  Mr. Byrket explained to Mayor and City Council that all

the necessary paperwork had been completed.  Only one neighbor had denied that request,

and lived out of town.  The decision was left to the City Council whether to approve or deny

the request.

 

Motion made by MPT Monty Glass, second by Council member Les Hons to allow Mrs.

Felton Mayers the variance request. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding survey request from Mr. Chisum, on property

located at 303 W. Lincoln Street.

 

Mr. Chisum spoke with Mr. Byrket regarding property at 303 W. Lincoln. He was requesting

the street be closed as Council viewed the survey.

 

Motion made by MPT Monty Glass, second by Council member Jon Hrncirik to allow Mr.

Chisum to have street closed.  Motion passed unanimously.

 

  1. Discuss, consider and take action to approve City of Seymour bills paid in April 2015,

excluding bills received from Albert Todd Hrncirik and  Contech Engineered Solutions Inc.

 

Council reviewed city bills paid in April, 2015, excluding bills received from Albert T.

Hrncirik and Contech Engineered Solutions Inc.

 

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to approve

city bills paid in April, 2015.  Motion passed unanimously.

 

  1. Discuss and take action to approve bills paid in April, 2015 to Albert Todd Hrncirik.

 

Council reviewed city bills paid in April, 2015, to Albert T. Hrncirik.

 

Motion made by Council member David Horton, second by MPT Monty Glass to approve

bills paid to Albert T. Hrncirik.  Motion passed with 4 ayes and Council member Jon

Hrncirik abstained from voting.

 

  1. Discuss and take action to approve bills paid in April, 2015 to Contech Engineered

Solutions, Inc.

 

Council reviewed city bills paid in April, 2015, to Contech Engineered Solutions, Inc.

 

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to approve

bills paid to Contech Engineered Solutions, Inc.  Motion passed with 4 ayes and Council

member David Horton abstained from voting.

 

  1. Discuss and take action regarding the renewal land lease to Dan Craighead, land lease

also known as Shipman Land Lease, from July 1, 2015 to June 30, 2017.

 

Mr. Dan Craighead expressed his interest in renewing his lease with the City of Seymour,

known as the Shipman Lease. Upon discussion, Council approved the lease renewal.

 

Motion made by Council member Les Hons, second by Council member Greg Shumate, to

allow Mr. Dan Craighead to renew lease effective July 1, 2015 to June 30, 2017.

Motion passed unanimously.

 

 

  1. Discuss, consider and take action regarding request from PEDEX Oil and Gas Co., to

lease property known as Harris Lease.

 

After hearing information received from City Administrator regarding a request from

PEDEX Oil and Gas Company, in their interest to lease land property known as the Harris

Lease, City Council felt that it would be to the best interest at this time to deny request.

 

Motion made by MPT Monty Glass, second by Council member Jon Hrncirik to deny request

to PEDEX Oil and Gas Company.  Motion denied passed unanimously.

 

  1. Discuss and take action regarding request from Rodney Hrncirik, representing Busted in

Baylor Co. Organization, permission to use the Portwood Softball Complex on June 19th –

20th, and host a softball tournament.

 

Motion made by MPT Monty Glass, second by Council member Les Hons, to allow Busted

in Baylor County Organization, permission to use the Portwood Complex.

Motion passed with 4 ayes and Council member Jon Hrncirik abstained from voting.

 

  1. Discuss and take action regarding current projects relating to the pocket park located

North of City Hall.

 

Motion made by MPT Monty Glass, second by Council member Les Hons to give ED

Director Lauren Bush, permission to proceed forward in plans to make the pocket park,

located on the north side of City Hall building as a beautification and visitor information

place.

 

  1. Discuss, consider and take action to approve the MPLC (copy right) license relating to

the Whiteside Center for Performing Arts.

 

ED Director Lauren Bush explained that in order to allow the Whiteside Center permission to

show movies a copyright license is required.

 

Motion made by Council member David Horton, second by Council member Les Hons to

approve Lauren Bush to apply for a copy right license. Motion passed unanimously.

 

Regular Meeting Ends at 8:44 p.m., followed by a brief recess before Executive Session

One begins: Recess closes at 8:56 p.m. and Executive Session One begins.

 

  1. The Seymour City Council will convene in closed session as authorized by Texas

Government Code, Chapter 551, Section 551.074: To hear a complaint or charge against an

officer or employee.

 

Executive Session one ends and Executive Session two begins at 9:10 p.m.

 

 

 

  1. The Seymour City Council will convene in closed session as authorized by Texas

Government Code, Chapter 551, Section 551.074: Interim Water/Wastewater Supervisor

Position.  Personnel Matter ; to deliberate the appointment, employment, evaluation,

reassignment, duties, discipline, or dismissal of a public officer or employee.

 

Executive Sessions end and Regular Meeting resumes at 11:02 p.m.

 

  1. Take action if any, resulting from deliberations during executive session one.

 

Motion made by MPT Monty Glass, second by Council member Jon Hrncirik, to allow City

Administrator Biedermann to proceed with recommendations from City Council regarding

matters. Motion passed unanimously.

 

  1. Take action if any, resulting from deliberations during executive session two.

 

Motion made by Council member David Horton, second by Council member Greg Shumate,

to allow City Administrator Steve Biedermann to handle issues at hand with city employee.

Motion passed unanimously.

 

  1. Adjournment by MPT Monty Glass, second by Council member Jon Hrncirik at 11:06

p.m.   Motion passed unanimously.

 

PASSED AND APPROVED ON THIS THE 25TH DAY OF JUNE, 2015.

 

 

 

Mayor Nan Gilbert-Mathis

 

 

ATTEST:

 

 

Conchita Torrez, City Secretary – TRMC