November 12, 2015 – City Council Meeting Minutes

Feb 24, 2016

REGULAR CITY COUNCIL MEETING

NOVEMBER 12, 2015

 

A Regular City Council Meeting was held on Thursday, November 12, 2015 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, Texas 76380.

 

Call to Order, Roll Call and Pledge of Allegiance by Mayor Nan Gilbert-Mathis at 7:00 p.m.

 

Mayor Gilbert-Mathis read proclamations regarding Diabetes and Municipal Court Week.

 

Council present: Mayor Nan Gilbert-Mathis, Council members Les Hons, David Horton, Jon Hrncirik, Greg Shumate and MPT Monty Glass.

 

Counsel present: City Attorney Cindy Ayres

 

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin, Economic Dev. Director Lauren Bush, Street Supervisor Adam Sturgeon, Electric Supervisor Jay Barrington and SFRE/Pool Supervisor Todd Hrncirik. Chief Mike Griffin and Emergency Management Coordinator Billy Henderson submitted a report in writing.

 

Guest(s) Mary K. Fair, Allen Phillips, Sharon Biedermann and Stephanie Biedermann.

 

Announcements from the Mayor:  Mayor Gilbert-Mathis stated that she and Robert Torrez would be attending a water meeting in Wichita Falls on November 19, 2015.

 

Citizen’s Questions or Comments: Mary K. Fair approached the podium and thanked Mayor Gilbert-Mathis and City Council for their continued support for the Baylor County Museum.

 

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

  1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:

 

  1. Approve Regular Meeting Minutes for October 15, 2015, and Special Called Meeting Minutes for October 22, 2015.

 

  1. 1. Monthly Investment Report
  2. First National Bank accounts report summary
  3. Employee List/SFRE Membership Total Report

 

END OF CONSENT AGENDA

 

Motion made by MPT Glass, second by Council member Jon Hrncirik to approve Consent Agenda as presented by City Secretary Conchita Torrez. Motion passed unanimously.

 

Regular meeting closes and Public hearing will begin at 7:11 p.m.

 

  1. Public hearing regarding information received for a Bond Counsel, Financial Advisor and Engineering Services for Selenium issues.

 

Mr. Allen Phillips spoke and gave an update regarding the Selenium issue at hand. Mr. Phillips stated that on the September, 2015 Council meeting, Council authorized Jacob & Martin, LTD., to go ahead and proceed with the TWDB application to submit to the board for funding for the recycling equipment, as well as the evaporated pond that would transition the WWTP residual concentrate from being discharged down the creek to no discharge and it would also be eliminated.  He went further on to state that Jacob & Martin, was still on track to have the application submitted by the end of November, 2015 and had a lot of the pieces together.  They had everything they needed and were moving forward with the project.

 

No one spoke for or against the Public hearing.

 

Public hearing closes and Regular meeting resumes at 7:15 p.m.

 

  1. Discuss, consider and take action regarding Bond Counsel proposal bids received on November 12, 2015.

 

Mr. Biedermann stated that Bond Counsel proposal bids had been mailed out and one proposal bid had been submitted by McCall, Parkhurst and Horton, L.L.P.

 

Motion made by Council member David Horton, second by Council member Les Hons to accept Bond Counsel proposal bid from McCall, Parkhurst and Horton, L.L. P. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding Financial Advisor proposal bids received on November 12, 2015.

 

Mr. Biedermann stated that Financial Advisor proposal bids had been mailed out and one bid had been submitted by First Southwest Company and one NO Bid from Friedman, Luzzatto & Company.

 

Motion made by MPT Monty Glass, second by Council member Jon Hrncirik, to accept Financial Advisor proposal by First Southwest Company. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding Engineering Service, proposal bids received on November 12, 2015.

 

Mr. Biedermann stated that Engineering Service proposal bids had been mailed out and one bid had been submitted by Jacob & Martin, LTD.

 

Motion made by Council member Les Hons, second by MPT Monty Glass, to accept proposal bid for Engineering Service from Jacob & Martin, LTD. Motion passed unanimously.

 

Remove tabled item # 6 from the October 22, 2015, Council agenda.

 

Mayor Nan Gilbert-Mathis entertained a motion to remove agenda item #6 from the October 22, 2015 table.

 

Motion made by Council member David Horton, second by MPT Monty Glass to remove from agenda item. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding bids received for a Depository and Custody of City funds from a banking corporation.

 

An ad for Depository and Custody City funds was placed in the BANNER for a two week period. First Bank and Trust was the only bank to submit a depository bid to the City of Seymour.

 

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to accept depository bid from First Bank and Trust. Motion passed unanimously.

 

  1. Hear presentation from City of Seymour supervisors: Administration, Finance, Police, Electric, Water/Sewer/RO, Street/Park, SFREC/Pool, Emergency Management (submitted in writing) and ED.

 

Each department supervisor gave their report for the month. Chief Mike Griffin and Emergency Management Coordinator Billy Henderson submitted a report in writing.

No action was taken on this agenda item.

 

  1. Discuss, consider and approve Resolution No. 1408, a resolution and certificate of Incumbency, for gas golf carts for Salt Fork River Estates Complex.

 

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to approve Resolution No. 1408, regarding certificate of Incumbency for SFREC golf carts. Motion passed unanimously.

 

  1. Discuss, consider and take action regarding City Bills paid the month of October, 2015, excluding bills paid to Albert Todd Hrncirik.

 

Council reviewed city bills and a motion was entertained. Motion made by Council member Les Hons, second by Council member David Horton, to approve bills paid in the month of October, 2015.  Motion passed unanimously.

 

**Conflict of Interest Form has been signed by Council member Jon Hrncirik.**

 

  1. Discuss, consider and take action regarding City Bills paid the month of October, 2015, to Albert Todd Hrncirik.

 

A council reviewed bill paid to Albert Todd Hrncirik, and a motion was entertained. Motion made by MPT Monty Glass, second by Council member David Horton to pay bills for the month of October, 2015.

Motion passed with 4 ayes and Council member Jon Hrncirik abstained from discussion and voting.

 

Regular meeting closed at 7:48 p.m. and a brief recess was called by Mayor Nan Gilbert-Mathis. Executive session started at 7:54 p.m.

 

  1. An Executive Session closed to the public, and pursuant to Chapter 551 of the Texas Local Government Code under §380.001- Economic Development Programs regarding Incentives.

 

Executive Session closes and Regular Meeting resumes at 8:27 p.m.

 

  1. Discuss and take deliberations regarding Executive Session.

 

Motion made by Council member Les Hons, second by Council member Jon Hrncirik, to take no action on this executive session. Motion passed unanimously.

 

  1. Adjournment by MPT Monty Glass, second by Council member Greg Shumate to adjourn meeting at 8:29 p.m. Motion passed unanimously.

 

PASSED AND APPROVED ON THIS THE 17th DAY OF DECEMBER, 2015.

 

Mayor Nan Gilbert-Mathis

 

ATTEST:

 

Conchita Torrez, City Secretary – TRMC