October 15, 2015 – City Council Meeting Minutes

Nov 16, 2015

CITY OF SEYMOUR

REGULAR CITY COUNCIL MEETING

OCTOBER 15, 2015

 

A Regular City Council Meeting was held on Thursday, October 15, 2015, at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

 

Call to order, Roll call and Pledge of Allegiance was led by Mayor Nan Gilbert-Mathis at 7:00 p.m.

 

Council present: Mayor Nan Gilbert-Mathis, Council members Les Hons, Jon Hrncirik, Greg Shumate and MPT Monty Glass.

 

Counsel present: City Attorney Cindy Ayres

 

Council member David Horton arrived at 7:04 p.m.

 

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin, Emergency Management Coordinator Billy Henderson and Supervisors Adam Sturgeon, Robert Torrez Sr., Todd Hrncirik, Chief of Police Mike Griffin, and ED Director Lauren Bush.

 

Guest (s) Mary K. Fair

 

PROCLAMATION: Czech Heritage Month read by Mayor Nan Gilbert-Mathis

 

ANNOUNCEMENTS FROM THE MAYOR: Mayor Gilbert-Mathis had three announcements to make: (1) Cruisin’ in the Brazos to be held on Saturday, October 17, 2015  (2) Olde World Dinner on November 1, 2015 and (3) Volunteer Fire Department Appreciation Dinner on November 2, 2015.

 

CITIZENS QUESTIONS AND / OR COMMENTS: No comments or questions were made at this meeting.

 

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

 

  1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:

  1. Approve Regular Meeting Minutes for September 17, 2015 and Special Called Meeting Minutes for Monday, September 24, 2015.
  3. Accept REPORTS                   2. First National Bank accounts report summary  c.) Accept and approve the City of Seymour, Texas, Fiscal Year 2014-2015,  separately. Council reviewed the consent agenda and a motion was entertained. Motion made by MPT Monty Glass, second by Council member Jon Hrncirik to accept unanimously. d.) Discuss and take action regarding the annual contract between The Baylor County Appraisal District and City of Seymour, for Assessment and Collection Services of the Baylor County Appraisal District, beginning January 1, 2016 and ending December 31, 2016.Motion made by Council member Jon Hrncirik, second by Council member Les Hons to                        7. Discuss, consider and take action regarding contract for maintenance and cleaning between City of Seymour and Janet Eavenson, for a term of service to begin November 1, 2015 and ending October 31, 2016, at the Portwood Art & Civic Center, 800 E. Morris Street. Motion made by MPT Monty Glass, second by Council member Les Hons to approve maintenance and cleaning contract between the City of Seymour and Janet Eavenson. Motion passed unanimously. 8. Discuss, consider and take action regarding City of Seymour’s sponsorship for the Firemen’s Appreciation Dinner set for November 2, 2015, in the amount of $435.00.Motion made by Council member Jon Hrncirik, second by Council member David Horton to approve sponsorship for the Firemen’s Appreciation Dinner on November 2, 2015 in the amount of $435.00. Motion passed with 3 ayes and Council members Monty Glass and Les Hons abstaining from discussion or vote.9. Discuss, consider and give direction to Electric Department Supervisor, regarding purchase of electric vehicle. Motion was made by Council member David Horton, second by MPT Monty Glass to allow Electric Supervisor Jay Barrington, to proceed and receive bids to purchase a vehicle for the electric department. Motion passed unanimously. 10. Discuss and give direction to Finance Director Mary Griffin regarding expense distribution changes for F/Y 2015-2016. Motion made by Council member Les Hons, second by MPT Monty Glass, to allow Mary Griffin to change expense distributions to the budget for Fiscal Year 2015-2016. Motion passed unanimously. 11. Discuss and take action regarding the City of Seymour and MHMR Contract adding an Indemnity Clause as requested by City Attorney, Cindy Ayres.   After reviewing MHMR Contract, City Attorney asked that this contract be tabled until both parties had a chance to further review and make the necessary changes. Motion made by MPT Monty Glass, second by Council member Greg Shumate to table this agenda item. Motion passed unanimously.Regular meeting closes and Executive Session (s) will begin. A recess was called by Mayor Gilbert-Mathis at 8:00 p.m. Recess closed at 8:12 and Executive session begins at 8:14 p.m. 12. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under §551.074; Personnel- regarding R.O. statusExecutive Session one closes at 8:19 p.m., and Executive Session two will begin at 8:20 p.m. 13. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under §551.074; Personnel- regarding Sick Leave Incentive Executive Session two closes at 8:26 p.m., and Executive Session three will begin at 8:27 p.m. 14. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under §551.074; Personnel- City Attorney contract renewalExecutive Sessions end at 8:53 p.m., and Regular Meeting resumes15. Discuss and take action regarding deliberations from executive session one.  Regarding Sick leave incentive- Motion made by MPT Monty Glass, second by Council member Greg Shumate to allow city employees to receive sick leave incentive as well as the Rick Garcia family. Regarding the date, Council chose to allow City Administrator Biedermann and City Secretary Torrez to set a date. Motion passed unanimously. 17. Discuss and take action regarding deliberations from executive session three.
  4.      City Secretary Conchita Torrez, TRMC
  5. ATTEST:
  6.                    Mayor Nan Gilbert-Mathis
  7. PASSED AND APPROVED ON THIS THE 12TH DAY OF NOVEMBER, 2015.
  8. 18. Adjournment by MPT Monty Glass, second by Council member Les Hons to adjourn meeting at 8:57 p.m. Motion passed unanimously.
  9. Regarding City Attorney contract – Motion made by MPT Monty Glass, second by Council member Les Hons to renew contract between City of Seymour and Cindy Ayres. Motion passed unanimously.
  11. 16. Discuss and take action regarding deliberations from executive session two.
  12. Regarding R.O. Plant status- Motion made by Council member David Horton, second by Council member Jon Hrncirik to allow City Administrator Steve Biedermann to proceed with a memorial and dedication in memory of City employee Rick Garcia. Motion passed unanimously.
  32. Motion made by Council member Jon Hrncirik, second by MPT Monty Glass to approve maintenance and cleaning contract between the City of Seymour and Tamie Estrada. Motion passed unanimously.
  33. 6. Discuss, consider and take action regarding contract for maintenance and cleaning, between City of Seymour and Tamie Estrada, for a term of service to begin November 1, 2015 and ending October 31, 2016. Offices located at 301 N. Washington Street.
  34.  
  35. Motion made by MPT Monty Glass, second by Council member Les Hons to approve city bill paid to Contech Engineered Solutions, Inc. Motion passed with 4 ayes and Council member David Horton abstaining from discussion or vote.
  36. 5. Approve City Council report for City Bills paid in September, 2015, from Contech Engineered Solutions, Inc.
  37. Motion made by MPT Monty Glass, second by Council member Greg Shumate to approve city bill paid to Albert Todd Hrncirik. Motion passed with 4 ayes and Council member Jon Hrncirik abstaining from discussion or vote.
  38. 4. Approve City Council report for City Bills paid in September, 2015, from Albert Todd Hrncirik.
  39. Motion made by Council member Les Hons, second by MPT Monty Glass to approve city bill report. Motion passed unanimously.
  40. Council reviewed the city bill report and a motion was entertained.
  41. 3. Approve City Council report for City Bills paid in September, 2015, excluding bills from Albert Todd Hrncirik and Contech Engineered Solutions, Inc.
  42. *Conflict of Interest forms have been signed by Council member Jon Hrncirik and David Horton regarding agenda item # 4-5.
  43. Each supervisor gave their respective reports to Mayor and City Council. No action was required on this agenda item.
  44. 2. Discuss and hear monthly presentation from department supervisors: Administration, Electric, Water/Sewer/ R.O., Finance, Police Department, Street, Emergency Management, SFREC/Park and EDD.
  45. accept item “d” . Motion passed unanimously.
  48. Items a-c on the consent agenda as presented by City Secretary. Motion passed
  50. Mayor Nan Gilbert-Mathis asked that items “a-c” on the consent agenda, be voted on
  51. Quarter 4 Investment Report, as presented by the Investment Officers.
  53.                    3. Employee List & SFRE Membership List
  54. 1. Monthly Investment Report