October 18, 2018 – City Council Meeting Minutes
Nov 21, 2018
City of Seymour Meeting Minutes
October 18, 2018
A Regular City Council Meeting was held on Thursday, October 18, 2018, at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.
Call to Order, Roll Call and Pledge of Allegiance by Mayor Pro –Tem Jon Hrncirik at 7:01 p.m.
City Council present: MPT Jon Hrncirik, Les Hons, Paula K. Vaden, Mary K. Fair and Monty Glass.
Counsel present: City Attorney Jonathan Whitsitt
City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Accounts Payable Suzanne Shumate, ED Director Lauren Bush, Finance Director Mary Griffin and EMC John Hostas.
Guest: No guest at this meeting
Proclamation was read by Mayor Pro-Tem regarding Czech Heritage
Announcements from Mayor Pro-Tem: MPT Hrncirik welcomed everyone for attending the meeting and took the opportunity to thank each department of the City of Seymour for the jobs they do.
Citizen’s questions/Comments: No one signed up for questions or comments
Consent Agenda: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)
1.CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:
- Approve Regular Meeting Minutes for September 27, 2018 and Special Called Meeting Minutes for October 8, 2018.
b.) Accept REPORTS
- Monthly Investment Reports for August and September 2018
- First Bank & Trust Account Report Summary
- Employee List & SFRE Membership List
- Administration and Supervisor Written reports
c.) Accept and approve the City of Seymour, Texas, Fiscal Year 2017-2018,
Quarterly 4 Investment Report, as presented by the Investment Officers.
END OF CONSENT AGENDA
City Council reviewed the consent agenda and a motion was made by Council member
Monty Glass, second by Council member Mary K. Fair, to approve the consent agenda
as presented by City Secretary Conchita Torrez. Motion passed unanimously.
Regular meeting closes and Public hearing begins
At this time, MPT Hrncirik stated that Mr. Holub had changed his mind regarding his
request, therefore, a Public Hearing was not required, as this agenda item would not
be considered.
- A Public Hearing of the City of Seymour regarding the request of Cody Holub, to
install a “Dead End”, “No Thru Way”, and “No Dumping” roadside sign at the
intersection of 12th Street and North Cedar Street. Also included in the public
hearing is the installation of a lockable gate across North Foley Street, at the corner of
12th Street.
Public hearing closes and Regular meeting will resume
- Discuss, consider and take action regarding the request of Cody Holub, to install a
“Dead End”, “No Thru Way” and “No Dumping” roadside sign at the intersection of 12th
Street and North Cedar Street. Also, the installation of a lockable gate across North
Foley Street, at the corner of 12TH Street.
No Action taken on this agenda item
- Discuss and hear presentation from Emergency Management Coordinator John
Hostas.
Mr. John Hostas, EMC for Baylor County and the City of Seymour, spoke regarding the
Mitigation Project and reminded everyone of the meeting that will be held at the
Courthouse Annex on Tuesday, October 23, 2018.
- Discuss, consider and take action regarding bid(s) received for the installation of an
in-ground pool constructed of either steel, fiberglass or polymer at the Salt Fork River
Estates, located at 728 U.S. Hwy 283 South, from the following:
Hatcher Pool in the amount of $43,071.00
No action was taken on agenda item #5, as City Council requested clarification on the
Hatcher Pool bid.
- Discuss, consider and take action by approving Resolution No. 1472, an annual
Resolution of the City of Seymour, Texas, reviewing the Investment Policy for Invested
funds for the City of Seymour.
Motion made by Council member Les Hons, second by Council member Paula K.
Vaden, to approve Resolution No. 1472, Investment Policy. Motion passed unanimously.
- Discuss, consider and approve Resolution No. 1473, a resolution amending the
operating budget for Fiscal Year 2018-2019, a one-time budget adjustment for
Municipal Purposes regarding line item increase to cover property and liability claims.
No action was taken on agenda item # 7, due to an error in figures. This resolution will
be presented at the November 15, 2018, Regular Council Meeting.
- Discuss, consider and approve Resolution No. 1474, a resolution approving the
over and /under 5k line items for Fiscal Year 2017-2018.
Motion made by Council member Les Hons, second by Council member Monty Glass,
to approve Resolution No. 1474. Motion passed unanimously.
- Discuss, consider and allow City Administrator Steve Biedermann to reduce police car
price to $500.00.
City Administrator Steve Biedermann informed City Council that the police cars
mentioned were the ones that had been taken to the Montgomery Auction with a
previous price of 1,000. He asked that the price be lowered to $500.
Motion made by Council member Les Hons, second by Council member Paula K.
Vaden, to lower price to $500.00. Motion passed unanimously.
- Discuss, consider and take action regarding the annual contract, between the City of
Seymour, and Baylor County Appraisal District, for Assessment and Collection
Services of the Baylor County Appraisal District, beginning January 1, 2019 and ending
December 31, 2019.
No action taken on this agenda item.
- Discuss, consider and review the City of Seymour Water Well Report.
City Administrator stated that the R.O. Plant has good water levels at this time. The much
needed rain has benefited everyone at this time.
- Discuss and take action to consider approval to issue requests for proposals and
qualifications for services related to 2019-2020, Community Development funding as
administered by the Texas Department of Agriculture.
City Administrator explained that this CDBG would benefit the City of Seymour. The City
would decide later where it would benefit the most. The City of Seymour would also have
a $27,500 K Match.
Motion made by Council member Mary K. Fair, second by Council member Les Hons.
Motion passed unanimously.
- Discuss, consider and take action regarding City bills paid the month of September,
Council reviewed the City bills for the month of September, 2018. Motion made by
Council member Monty Glass, second by Council member Paula K. Vaden. Motion
passed unanimously.
- Discuss, consider and take action regarding the selling of City of Seymour lot
described as 410 N. Tackitt Street.
Motion made by Council member Les Hons, second by Council member Monty Glass, to
give City Administrator Steve Biedermann direction and place bid notice regarding said
property with a reserve of $1,500.00. Motion passed unanimously.
Regular meeting closes and Executive Session begins
MPT Hrncirik called a recess at 7:30 p.m. Recess ends at 7:47 p.m.
Executive Session begins at 7:48 p.m.
- An Executive Session (closed to the public) and pursuant to Chapter 551 of the
Texas local Government Code § 551.074: Personnel regarding Family Medical Leave
Act (FMLA) information.
Executive Session closes and Regular Meeting will resume at 8:54 p.m.
- Discuss and take action regarding deliberation from Executive Session.
Motion made by Council member Les Hons, second by Council member Monty Glass, to consider the FMLA eligibility limit of 50 employees on the date that a City of Seymour employee requests FMLA Leave. Motion passed with 3 ayes and 1 nay by Council member Mary K. Fair.
- Adjournment by Council member Les Hons, second by Council member Monty Glass at 8:57 p.m.
PASSED AND APPROVED ON THIS THE 15TH DAY OF NOVEMBER, 2018.
Mayor Pro-Tem Jon Hrncirik
ATTEST:
City Secretary, Conchita Torrez, TRMC