City of Seymour, Texas

October 20, 2016 – City Council Meeting Minutes

Nov 23, 2016

CITY OF SEYMOUR
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 2016

A Regular City Council Meeting was held on Thursday, October 20, 2016, at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

Call to Order, Roll Call and Pledge was led by Mayor Nan Gilbert-Mathis at 7:00 p.m.

Proclamation regarding Czech Heritage Month was read by Mayor Gilbert-Mathis.

Council present: Mayor Nan Gilbert-Mathis, Les Hons, David Horton, Jon Hrncirik, Mary K. Fair and Monty Glass.

Counsel present: Cindy Ayres, City Attorney

City Staff: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Chief Mike Griffin, Finance Director Mary Griffin, Street Supervisor Adam Sturgeon, Electric Supervisor Jay Barrington, Water/Sewer/RO Supervisor Robert Torrez, SFREC/Pool Supervisor Todd Hrncirik and Economic Development Director Lauren Bush.

Guest (s): Jared Bodkin, Billy Henderson and Katie Falgoust

Announcements from the Mayor:  There were no announcements from the Mayor at this time.

Citizen Questions and/or Comments: There were no questions or comments at this time.

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:

a.) Approve Regular Meeting Minutes for September 15, 2016 and Special Called Meeting Minutes for Monday, September 29, 2016.

b.) Accept REPORTS
1.  Monthly Investment Report
2.  First National Bank accounts report summary
3.  Employee List & SFRE Membership List

c.) Accept and approve the City of Seymour, Texas, Fiscal Year 2015-2016,
Quarter 4 Investment Report, as presented by the Investment Officers.

END OF CONSENT AGENDA

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to
accept the Consent Agenda as presented by City Staff.  Motion passed
unanimously.

2.  Discuss and take action regarding the annual contract between The Baylor County Appraisal District and City of Seymour, for Assessment and Collection Services of the Baylor County Appraisal District, beginning January 1, 2017 and ending December 31, 2017.

Motion made by Council member Les Hons, second by MPT Monty Glass, to
accept the annual contract agreement between BCAD and City of Seymour, for
collection of taxes for January 1, 2017 and ending December 31, 2017.  Motion
passed unanimously.

3.  Discuss and hear monthly presentation from department supervisors:
Administration, Water/Sewer/ R.O., Electric, Finance, Police Department,
Street/Park, Emergency Management, SFREC/Pool and Economic
Development.

Each department supervisor gave their respective reports to the Mayor and City
Council.  No action was taken on this agenda item.

4.  Discuss, consider and adopt Resolution No. 1430, a Resolution of the City of
Seymour, Texas, reviewing the Investment Policy for Invested funds, under
the Control of the City of Seymour.

City Administrator reviewed the Investment Policy and felt no changes were
necessary at this time. Motion made by MPT Monty Glass, second by Council
member David Horton, to approve Resolution No. 1430, the Investment Policy
for the City of Seymour.  Motion passed unanimously.

5.  Discuss, consider and approve Resolution No. 1431, a resolution of the City
of Seymour, Texas, to designate authorized signators for the 2016 Texas
Community Development Block Grant Program, Contract 7216411.

Motion made by Council member Les Hons, second by MPT Monty Glass, to
approve Resolution No. 1431, designating authorized signators for the Texas
Community Development Block Grant Program.  Motion passed unanimously.
6.   Discuss, consider and approve Resolution No. 1432, a resolution of the City
of Seymour, Texas, adopting the required Community Development Block
Grant Civil Rights policy.

Motion made by Council member Jon Hrncirik, second by Council member
Mary K. Fair, approving the Community Development Block Grant Civil Rights
Policy.  Motion passed unanimously.

7.   Discuss, consider and approve Resolution No. 1433, a resolution of the City
of Seymour, Texas, requesting consent to the issuance of obligations for
water system improvements and resolving other matters relating thereto.

Motion made by MPT Monty Glass, second by Council member Mary K. Fair, to
approve Resolution No. 1433, requesting consent to the issuance of obligations
for the water system improvement project.  Motion passed unanimously.

8.   Discuss and give direction to City Administrator Steve Biedermann
regarding information on property described as 410 N. Tackitt Street.

City Administrator Biedermann stated that the ad to sell Tackitt property had
been in the BANNER and the City had received no bids for this property. Motion
made by Council member Jon Hrncirik, second by Council member David
Horton, to maintain this property and re-visit this agenda item at a future
meeting. Motion passed unanimously.

9.   Discuss, consider and take action regarding maintenance and cleaning
contract, for the Portwood Pavilion, 800 E. Morris Street, between the City
of Seymour and Janet Eavenson, with term of service November 1, 2016
thru October 31, 2017.

Motion made by Council member Les Hons, second by MPT Monty Glass, to
renew contract between Janet Eavenson and City of Seymour, beginning
November 1, 2016 and ending October 31, 2017.  Motion passed
unanimously.

10.   Discuss, consider and take action regarding City Bills paid in September,
2016.

Council reviewed the city bills for the month of September, 2016.  Motion made
by MPT Monty Glass, second by Council member Mary K. Fair, to approve the
city bills.  Motion passed unanimously.

11.  Discuss, consider and take action on annual City of Seymour’s sponsorship
for the Firemen’s Appreciation Dinner set for November 14, 2016, in the
amount of $435.00.

The City of Seymour supports the annual Firemen’s Appreciation Dinner each
year. Motion made by Council member Jon Hrncirik, second by Council member
Mary K. Fair, to approve the amount of $435.00, in support of the VFD Dinner set
for November 14, 2016. MPT Glass and Council member Hons, abstained as they
are members of the Seymour Volunteer Fire Dept.  Motion passed with three (3)
ayes.

12.  Discuss, consider and take action to change the November 17, 2016,
Regular Council  Meeting, to Tuesday, November 22, 2016.

City Secretary Conchita Torrez asked that the meeting date be changed due to
her being out of town that week.  Motion made by MPT Monty Glass, second by
Council member Les Hons, to change meeting from Thursday, November 17,
2016, to Tuesday, November 22, 2016.  Motion passed unanimously.

13.  Discuss, consider and give City Administrator Steve Biedermann direction
regarding the current Public Nuisance Ordinance and creating a Yard Sale
Ordinance.

Mr. Biedermann along with Economic Development Director Lauren Bush
addressed the Mayor and City Council regarding this agenda item.  Several
ordinances from other cities were given to the City Council to look over and
review as a guideline for possible guidelines. This agenda item was for
information only and to give City Administrator Biedermann direction on whether
or not to proceed. After much deliberation on this agenda item, a motion was
entertained.  Motion made by Council member Les Hons, second by Council
member David Horton, to allow Mr. Biedermann to proceed and create a Yard
Sale Ordinance and to modify the Public Nuisance Ordinance.  Mr. Biedermann
is to present these ordinances to the City Council at the January, 2017, Regular
City Council Meeting. .

14. Remove from the September 29, 2016, tabled item regarding the Lease
Agreement between the City of Seymour and Seymour Youth Softball.

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to
remove item from the table.  Motion passed unanimously.

15. Discuss and hear update from City Administrator Steve Biedermann, regarding
Lease Agreement between the City of Seymour and Softball Association.

Mr. Biedermann explained to Council that upon speaking with John Anderson,
regarding the Seymour Youth Softball Organization they no longer needed to
build a concession stand on the south side of the field.  No action was needed on
this item.

Regular meeting closes and Executive Session one will begin.

At this time Mayor Nan Gilbert-Mathis called for a recess at 8:32 p.m.

Recess closed at 9:03 and the first Executive Session begins at 9:03 p.m.

16. An Executive Session (closed to the public) and pursuant to Chapter 551 of the
Texas Local Government Code under Section §551.074; Personnel- regarding
Retention Agreement between City of Seymour and Cynthia Ayres, City Attorney.

Executive Session one closes and Executive Session two begins at 9:37 p.m.

17.  An Executive Session (closed to the public) and pursuant to Chapter 551 of the
Texas Local Government Code under Section §551.074; Personnel- regarding Sick
Leave Incentive

Executive Session two closes and Executive Session three begins at 9:42 p.m.

18.  An Executive Session (closed to the public) and pursuant to Chapter 551 of the
Texas Local Government Code under Section §551.076- Security Devices- regarding
security devices at City Hall.

Executive Session three closes and Regular Meeting resumes at 9:57 p.m.

19.  Discuss and take action regarding deliberations from Executive Session One,
Retention Agreement between City of Seymour and City Attorney Cynthia Ayres.

Motion made by Council member David Horton, second by Mary K. Fair, to continue the Retention Agreement between the City of Seymour and City Attorney, Cynthia Ayres.
Council members Monty Glass and Jon Hrncirik, voted against.
Council member Les Hons abstained.  This created a tie, therefore, Mayor Nan Gilbert-Mathis was allowed to break the tie.  Mayor voted for  and motion passed with majority of ayes.

20.  Discuss and take action regarding deliberations from Executive Session Two,
Sick Leave Incentive.
Motion made by MPT Monty Glass, second by Council member David Horton, to approve the Sick Leave Incentive.  Motion passed with three Ayes, and Council members Hons and Hrncirik abstaining from voting due to Conflict of Interest.  Motion approved.

21.  Discuss and take action regarding deliberations from Executive Session Three,
Security Devices at City Hall.

Motion made by Council member Jon Hrncirik, second by Council member Les Hons, to allow City Administrator Steve Biedermann to develop plans for security purposes and present them to City Council at a future meeting for approval.  Council approved for CA Biedermann to also proceed with conceal carry gun course and modify the Personnel Policy Manual.  Motion passed unanimously.

22.  Adjournment motioned by MPT Glass, second by Council member Jon Hrncirik, to close meeting at 10:15 p.m.  Motion passed unanimously.
PASSED AND APPROVED ON THIS THE 22ND DAY OF NOVEMBER, 2016.
Mayor Nan Gilbert-Mathis

ATTEST:
Conchita Torrez, City Secretary, TRMC