October 20, 2022 – City Council Meeting Minutes

Nov 18, 2022

Seymour City Council

Regular Meeting

October 20, 2022

A Regular City Council Meeting was held on Thursday, October 20, 2022, at the Portwood Art & Civic Center, 800 E. Morris St., Seymour, TX  76380.   

Call To Order at 6:00 p.m. by Mayor Jon Hrncirik

Roll Call by Mayor Jon Hrncirik

Pledge Of Allegiance led by Mayor Jon Hrncirik      

Council Present: Mayor Jon Hrncirik, Council Member Les Hons, Council Member Lan Winn, Council Member Mark McCord, Council Member Sabrina Rivers and Council Member Billy Henricks-(arrived after roll call).

Council Absent: None


Counsel Present: Fredrick “Fritz” Quast

Staff Present: City Administrator, Dr. Jeffrey Brasher, Recording Secretary, Suzanne Shumate, ED Director, Lauren Bush, RO Supervisor, John Davis, Police Chief, Mike Griffin

Guests: Cory Thomason, Kimberly Hill, Kim Stevenson, Phil Hardin, Mary K. Fair, Daniel Huskamp, Nancy Boone, Rick Moorhouse, Sandra Moorhouse, Shaun Martin, Derrell Patterson, John W. Studer, Laura Nix, Tristan King, Chris Flis, Holly Simon, Gary Smith, Sid McGuire, Carl S. Porter

Prayer led by Council Member Lan Winn

City Administrator Announcements:

The CDBG water line project is complete, and Mr. Brasher will be following up with the street department to repair streets where that line had to be dug up.

Salt Fork golf totals are at 109.

City of Seymour Upcoming Events:

October 15, 2022, through October 23, 2022, Clean-Up Week (Junk Only)

October 27, 2022, KSEY and the City of Seymour Weekly Beat, Radio Style

October 29, 2022, City of Seymour 2nd Annual Haunted City Hall 6:00-9:00 p.m.

                      Trick or Treat, Free Hot Dogs, Costume Contest, Halloween Movie

November 17, 2022, Regular City Council Meeting at 7:00 p.m.

November 24-25, 2022, City Hall closed for Thanksgiving Holiday

Finance Report: Mr. Brasher related that the report was through the end of the fiscal year and was pleased to report that the preliminary numbers are showing that the city came in under budget for the year.

Mr. Brasher reported that the council meeting was being videoed and will be placed on the YouTube channel.  Mr. Brasher related that this was all experimental and the council will review and decide how to proceed in the future.

Consent Agenda:  Consider approving the Consent Agenda as follows:

  1. Approve meeting minutes from September 15, 2022 & October 4, 2022
  2. City of Seymour Employee List
  3. Supervisor Written Reports
  4. Discuss, consider, and approve the Accounts Payable, City of Seymour bills paid the month of September 2022

Mark McCord requested a correction be made to the September 15, 2022, minutes.  Mr. McCord stated that the vote was incorrect on the minutes and should reflect a vote of 4-1.  Mr. Brasher related that this mistake had been caught and corrected.  Mr. McCord also pointed out that on the same minutes a correction needed to be made to the action that was taken after the executive session regarding Baylor Co. SUD.  Instead of continuing with litigation, it should read, continue in mediation.

Mary Kay Fair requested the total dollar amount of the city bills for the month of September 2022.  Mayor Jon Hrncirik responded to Mary Kay’s request by giving her the total.

A motion was made by Les Hons to approve the consent agenda with the changes that Mark McCord found, seconded by Lan Winn, motion carried 4-0.

Citizens Questions and/or Comments:

Cory Thomason made request to speak before the City Council regarding taxes.  Kim Stevenson made request to speak before the City Council regarding benefits for dispatchers and agenda items.  Nancy Boone made request to speak before the City Council regarding the City Council wanting to post the recording of the City Council meeting on YouTube.  Mary Kay Fair made request to speak before the City Council regarding the lack of information that is correctly put on the website, on the printed material, and on Facebook.  Mary Kay also related that the agenda that was posted on the city website, had an item that was left off.  Phil Hardin addressed the council regarding a storage tank at the golf course for the water that is being pumped to the golf course for watering.  Daniel Huskamp made request to speak before the City Council regarding the city limits.

Regular Meeting Closed At 6:27 p.m. and Executive Session

Began

  1. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code: §551.071 consultation with City Attorney regarding Baylor County SUD.
  • An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code: §551.074; Personnel Matters regarding City Council.
  • An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code: §551.074; Personnel Matters regarding Seymour Police Department, Chief of Police.

Action regarding Executive Session

  1. Discuss, consider, and take action regarding deliberations from consultation with City Attorney regarding Baylor County SUD.

Billy Henricks made a motion to allow the City Attorney to proceed as discussed in Executive Session, seconded by Sabrina Rivers, motion carried 3-2.  Lane Winn and Les Hons casting the dissenting votes.

  • Discuss, consider, and take action regarding deliberations from Personnel Matters regarding City Council.

This Executive Session item was not discussed and will be addressed at a future council meeting, per the City Attorney, Fritz Quast.

  • Discuss, consider, and take action regarding deliberations from Personnel Matters regarding Seymour Police Department, Chief of Police.

No action was taken on this Executive Session item.

Mayor or MPT Announcements

None

City Administrator Dr. Jeffrey Brasher will recognize Employee or Department of the month

None

Public Hearings

  1. A public hearing regarding the submission of an application to the Texas Department of Agriculture for a Texas Community Development Block Grant Program.

This item was left off the agenda that was posted on the City website but according to City Attorney, Fritz Quast, it was okay to continue with the public hearing on this item.

Gary Smith with GrantWorks presented the information to the City Council and public for consideration and input on the 2023-2024 Community Development Block Grant.

  • A public hearing regarding an application for a re-zoning request by Derek Dalton concerning subdivision of lot 13, block 8, of the original Seymour addition comprised of .116 acres, located at 120 S. Washington Street in Seymour, Texas.

Lauren Bush addressed the City Council and public regarding this item.  Lauren related that the application Mr. Dalton submitted is requesting to go from a commercial to an R-1 residential.  

  • A public hearing regarding an application for Zoning Specific Use permit request by Chris Orsak, concerning subdivision of lot 10, block 1, of the S-D addition comprised of .160 acres, located at 312 W. 13th Street in Seymour, Texas.  This will also include permission for a recreational vehicle to be used as a residence on an R-1 zoned lot.

Lauren Bush addressed the City Council and public regarding the application for a Specific Use Permit request by Mr. Orsak.

Action Items

  1. Discuss, consider, and take action to approve Ordinance No. 2022-13, a franchise agreement between City of Seymour and Atmos Energy Corporation.

After Mr. Brasher addressed the City Council regarding the negotiations on this agreement, Mark McCord made a motion to accept the agreement that has been negotiated between the City of Seymour and Atmos Energy, seconded by Les Hons, motion carried 5-0.

  • Discuss, consider, and take action allowing City Administrator to go out for request for proposals regarding professional audit services for the 2021-2022 fiscal year.

Mr. Brasher advised the City Council of the need for an additional auditor and or a transition auditor, that can expedite the process of getting the needed information gathered and to the current auditor to get the 2021-2022 fiscal year audit completed.

A motion was made by Lan Winn to allow Dr. Brasher to look for another auditor services for the 2021-2022 fiscal year, seconded by Billy Henricks, motion carried 5-0.

  • Discuss, consider, and take action to allow the closing of streets, for the Permian Fest, February 22-25, 2023, scheduled activities.

Chris Flis with the Whiteside Museum started off by a correction to the event dates.  The dates for the Permian Fest are February 24-26, 2023.  After some discussion about not blocking the Fire Department, a motion was made by Les Hons to allow the closing of the street for the Permian Fest, seconded by Sabrina Rivers, motion carried 5-0.

  • Discuss, consider, and take action regarding bids received for concrete pad demolition and construction at the City’s Transfer Station.

Tristan King with Jacob & Martin conveyed the bid process and information from the bids received for the rehab of the existing pad at the Transfer Station. It is the request of Jacob & Martin to award the contract to the low bid, which was AAJ Concrete out of Plainview.

After some discussion by the council a motion was made by Les Hons to accept the lowest bid from AAJ Concrete and try to work out with them to where the City can save $12,024.00 on the asphalt, seconded by Mark McCord, motion carried 5-0.

  • Discuss, consider, and take action regarding bids received for wood chipping project at the Transfer Station.

Mr. Brasher presented and discussed the two bids received for wood chipping and the other option of burning the pile.

After much discussion the agenda item died from the lack of a motion.  Through discussion the council’s wishes were made to burn the brush pile at the Seymour Transfer Station.

  • Discuss, consider, and take action approving the sale of the Lowe Stout building to Seymour ISD, in the amount of $10K.

Mr. Brasher recommended this agenda item be tabled due to lack of information and this item be added to a future agenda.

  • Authorize City Administrator to engage professional services for the rehabilitation of the storage tank(s) at the water treatment plant to authorize procurement of bids for construction, award contracts and proceed with construction of improvements.

Mr. Brasher briefed the council on the rehab of the storage tanks and expressed that this is a very important need the City has.  Mr. Brasher also related that this project would be paid for through ARPA funds.

A motion was made by Les Hons to let Mr. Brasher go out for bids for this project, seconded by Billy Henricks, motion carried 5-0.

Adjournment at 8:33 p.m.

A motion was by Les Hons, seconded by Sabrina Rivers to adjourn, motion carried 5-0.

Approved this __________, day of ____________________, 2022.

_______________________________

Mayor Jon Hrncirik

__________________________________                                                                        Attest: Recording Secretary, Suzanne Shumate