City of Seymour, Texas

September 15, 2016 – City Council Meeting Minutes

Oct 24, 2016

CITY OF SEYMOUR
REGULAR COUNCIL MEETING
SEPTEMBER, 15, 2016

A Regular City Council Meeting was held on Thursday, September 15, 2016 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX  76380.

Call to Order, Roll Call and Pledge of Allegiance was led by Mayor Nan Gilbert-Mathis at 7:00 p.m.

Council present: Mayor Nan Gilbert-Mathis, Les Hons, David Horton, Jon Hrncirik, Mary K. Fair and MPT Monty Glass.

Counsel present: Cindy Ayres arrived at 7:10 p.m.

City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin, Economic Development Director Lauren Bush, Water/Sewer/RO Supervisor Robert Torrez, Street/Park Supervisor Adam Sturgeon and SFREC/Pool Supervisor Todd Hrncirik.

Guest(s): Jared Bodkin, Billy Henderson and Jeff Truhn.

Proclamation: Seymour Ministerial Alliance Proclamation was read by Mayor Gilbert-Mathis.

Announcements from the Mayor: No announcements at this time.

Citizen questions and/or comments: Mr. Jeff Truhn approached the podium and introduced himself to Mayor and City Council.  He expressed his appreciation to City Council for considering the re-zoning request for Ralph Sullivan and the importance of keeping this community growing. He also asked that we allow the citizen’s to pile their trash for clean up week as everyone tries to clean their properties. He thanked everyone for the job that they do.

CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)

1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:
a.) Approve Regular City Council Meeting August 18, 2016, Special Called Meeting Minutes for August 25, 2016, August 30, 2016 and September 6, 2016.
b.) Accept REPORTS
1. Monthly Investment Report
2. lst National Bank accounts report summary
3. Employee List and SFRE Membership Report
c.) Designate the week of October 8th, thru the 16th, as Fall Clean-Up Week,
per recommendation of Street Supervisor, Adam Sturgeon.

END OF CONSENT AGENDA
Motion made by Council member Les Hons, second by Council member Jon Hrncirik, to approve the Consent Agenda as presented by City Staff.  Motion passed unanimously.

2.  Hear monthly reports from City of Seymour Department Supervisors: Administration, Finance, Seymour Police Dept., Electric, Water/Sewer/RO, Street/Park, Emergency Management, SFREC/Pool and Economic Development.

Mr. Biedermann gave his Administration Report as well as Seymour Police Department and the  Electric department in their absence. Everyone else gave their respective reports.

3.  Discuss, consider and give Economic Development Director Lauren Bush, direction regarding the Downtown Initiative Sidewalk Planning Project.

Lauren Bush presented the Downtown Initiative Sidewalk Planning to the Mayor and City Council. Lauren stated that she would like to place benches in the downtown area to beautify and improve areas in the downtown area.

Motion made by Council member David Horton, second by MPT Monty Glass, to allow Economic Director Lauren Bush to place ad in BANNER and allow citizens to give a donation if they chose to do so.  Motion passed with 4 ayes and Mary K. Fair abstained as she is part of the Downtown Revitalization program. This agenda item passed with 4 ayes.

REGULAR MEETING CLOSES AND PUBLIC HEARING(S) BEGIN AT 7:44 p.m.

4. The City of Seymour will conduct a Public Hearing regarding a re-zoning request from Mr. Ralph Sullivan, for property located at 201 W. Ingram Street, also known as East 70’of lots 11&12, Block 26, Original Subdivision.

Lauren Bush explained that Mr. Sullivan had requested his property located at 201 W. Ingram Street to be re-zoned.  A meeting was held and all the necessary paperwork had been completed along with the Planning & Zoning Board approving his request.

First Public Hearing closes at 7:47 p.m., and second Public Hearing begins at 7:47 p.m.

5. The City of Seymour will conduct a Public Hearing regarding the Fiscal Year 2016-2017, Proposed Budget.

Mary Griffin, Finance Director presented the Mayor and Council with the changes that were requested at the last Budget Workshop.  Possible adjustments will be made as necessary.

Second Public Hearing closes at 7:51 p.m., and Third Public Hearing begins at 7:53 p.m.

6. The City of Seymour will conduct a Public Hearing to consider an ordinance regarding Curfew Hours for Minors, which is reviewed by Seymour Police Chief Griffin, every 3 years.

Chief Griffin had reviewed the Curfew Ordinance with City Secretary Conchita Torrez.  He stated that he did not see any necessary changes to the ordinance at this time. This ordinance is reviewed as required by State Law every three years.

Public Hearings close and Regular Meeting resumes at 7:53 p.m.

7. Discuss, consider and take action to approve re-zoning request from Ralph Sullivan on property described as 201 W. Ingram Street.

Motion made by Council member Les Hons, second by MPT Monty Glass, to approve re-zone request from Mr. Ralph Sullivan for 201 W. Ingram Street. Motion passed unanimously.

8. Discuss, consider and take action to approve Resolution No.1426 , adopting the Fiscal Year 2016-2017, City of Seymour Budget, by conducting a formal ‘voice vote’, of the resolution.

Motion made by MPT Monty Glass, second by Council member Mary K. Fair, to approve Resolution No. 1426, Fiscal Year Budget for the 2016-2017.  Formal ‘voice vote’ followed with ayes received from Council members Les Hons, David Horton, Jon Hrncirik, Mary K. Fair and MPT Monty Glass.  Motion passed unanimously.

9. Discuss, consider and take action adopting  Ordinance 2016-09, establishing the ad valorem levy tax rate for the City of Seymour, for Fiscal Year 2016-2017 at .40598/per $100 dollar valuation, which is higher than the effective tax rate of .39095/per $100, and representing a levy of .40598/$100 for Operations and Maintenance, by conducting a formal ‘voice vote’, of the ordinance.

Motion made by Council member Jon Hrncirik, second by MPT Monty Glass, to approve Ordinance 2016-09, establishing the ad valorem levy tax rate for the City of Seymour, Fiscal Year 2016-2017 at .40598/$100.  Formal ‘voice vote’ followed with ayes received from Council members Les Hons, David Horton, Jon Hrncirik, Mary K. Fair and MPT Monty Glass. Motion passed unanimously.

10. Discuss, consider and take action to adopt Ordinance 2016-10, Curfew Hours for Minors and defining terms and creating hours of curfew for minors.

Motion made by MPT Monty Glass, second by Council member Jon Hrncirik, to approve Ordinance No. 2016-10, as required by State Law every 3 years. Motion passed unanimously.

11.  Discuss, consider and approve Resolution No.1427 , designating the Baylor County  BANNER as the official newspaper for legal notices and announcements for the City of Seymour, Texas, as required by State Law, for the year beginning October 1, 2016 and ending September 30, 2017.

Motion made by MPT Monty Glass, second by Council member Mary K. Fair, to approve Resolution No. 1427, designating the Baylor County BANNER as the official newspaper for legal notices and announcements for the City of Seymour.  Motion passed unanimously.
12.  Discuss, consider and take action regarding the annual request by Seymour Chamber of Commerce during the 2016 Cruisin’ The Brazos Car Show, to pay the cost of radio ad and two portable potties, in the amount of $323.00.

The Cruisin’ The Brazos Car Show is scheduled for October 15, 2016.  The City of Seymour sponsors this event each year.

Motion made by Council member Mary K. Fair, second by Council member Les Hons, to approve Chamber of Commerce request for $323.00.  Motion passed unanimously.

13. Discuss, consider and take action regarding bid received from Jim Martin, for property described as 602 S. Washington Street, in the amount of $1.00.

This property had previously been placed in the BANNER and no bids were received at that time. It was reentered in the BANNER and the City received a $1.00 bid from Mr. Jim Martin.
Motion by Council member David Horton, second by Council member Les Hons, to approve the bid received for $1.00 from Jim Martin, for property described as 602 S. Washington Street.  Motion passed with 3 ayes and 2 nays.  Motion passed with 3ayes being the majority and Mr. Martin signed Conditions upon sale of Uninhabitable City Property form.

14. Discuss, consider and take action to approve City of Seymour bills paid in the month of August, 2016.

Upon reviewing the City of Seymour bills, a motion was entertained.

Motion made by Council member Jon Hrncirik, second by Council member Mary K. Fair, to approve City bills paid for the month of August, 2016.  Motion passed unanimously.

Regular meeting closes and Executive Session will begin

Note: Mayor Nan Gilbert- Mathis called a recess at 8:14 p.m.

Recess ends at 8:36 p.m., and Executive Session begins

15. An Executive Session (closed to the public) and pursuant to Chapter 380 of the Texas Local Government Code under §551.072 Real Property: Deliberation regarding Salt Fork River Estates Complex Pool.

Executive Session closes at 9:29 p.m., and Executive Session Two begins

16.  An Executive Session (closed to the public) and pursuant to Chapter 380 of the Texas Local Government Code under §551.072 Real Property: Deliberation regarding lease agreement between the City of Seymour and Seymour Youth Baseball and Softball Association.

Executive Session Two closes at 9:30 p.m., and Executive Session Three begins

17.  An Executive Session (closed to the public) and pursuant to Chapter 380 of the Texas Local Government Code under §551.072 Real Property: Deliberation regarding property described as 410 N. Tackitt Street.

Execution Sessions closes at 9:36 p.m., and Regular meeting resumes

18. Take action from deliberation during Executive Session regarding Salt Fork River Estates Complex.

Motion made by Council member David Horton, second by Council member Les Hons, to table this agenda item until September 29, 2016.  This will allow SFREC Supervisor Todd Hrncirik to obtain more information and quotes regarding SFREC pool.  Motion to table passed unanimously.

19. Take action from deliberation during Executive Session regarding Lease Agreement between the City of Seymour and Seymour Youth Baseball/Softball Association.

Motion made by Council member Les Hons, second by Council member Mary K. Fair, to table this agenda item until September 29, 2016.  This will allow City Attorney additional time to complete a contract between the City of Seymour and Seymour Youth Baseball/Softball Association.  Motion to table passed unanimously.

20. Take action from deliberation during Executive Session regarding property described as 410 N. Tackitt Street.

Motion made by Council member David Horton, second by Council member Les Hons, to allow City Administrator Steve Biedermann to place an ad in the BANNER and allow for bids on  property described as 410 N. Tackitt Street, with minimum bid at $3,500.00 and the City of Seymour to retain any water rights.  Motion passed unanimously.

21.  Adjournment by MPT Monty Glass, second by Council member Les Hons to adjourn meeting at 9:39 p.m.

PASSED AND APPROVED ON THIS THE 20TH DAY OF OCTOBER, 2016.

Mayor Nan Gilbert-Mathis

Attest:

Conchita Torrez, City Secretary, TRMC