September 27, 2018 – City Council Meeting Minutes
Oct 29, 2018
Seymour City Council
Regular Meeting
September 27, 2018
A Regular City Council Meeting was held on Thursday, September 27, 2018, at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.
CALL TO ORDER/ ROLL CALL/PLEDGE OF ALLEGIANCE by Mayor Pro Tem Jon Hrncirik at 7:00 p.m.
Council Present: Mayor Pro Tem Jon Hrncirik, Council Member Les Hons, Council Member Paula Vaden, Council Member Mary K. Fair and Council Member Monty Glass
Council Absent: None
Counsel Present: None
Staff Present: City Administrator, Steve Biedermann, Recording Secretary, Suzanne Shumate, Finance Director, Mary Griffin, Emergency Mang. Coordinator, John Hostas, Golf Complex/Pool Maint. Manager, Todd Hrncirik, Street Supervisor, Adam Sturgeon and ED Director, Lauren Bush
Guests: Don Lecroy, Brad Hammock, Jared Bodkin, Tabatha Lane, C. J. Bruce, Brian Broom, Jim Martin, Johnny Jackson, S Thompson and Regan Hollar
ANNOUNCEMENTS FROM THE MAYOR: Mayor Pro Tem announced the Annual “Fall” City Wide Clean-up week October 13, 2018 – October 21, 2018
CITIZENS QUESTIONS AND / OR COMMENTS: Shaylea Thompson addressed the council to voice her concerns about the possibility of tiny houses going up in her neighborhood.
CONSENT AGENDA:
1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:
a.) Approve Regular City Council meeting minutes for August 23, 2018, Special City Council/Budget meeting minutes for August 30, 2018 and Special Called Budget Workshop meeting minutes for September 6, 2018.
b.) Reports
1. First Bank & Trust, Bank account report summary
2. Employee List and SFRE Membership Report
3. Written reports from City Administrator & Supervisors
c.) Designate the week of October 13th thru the 21st, as Fall Clean-up week, per recommendation of Street Supervisor, Adam Sturgeon
A motion was made by Monty Glass to approve the Consent Agenda, seconded by Les Hons, motion carried.
END OF CONSENT AGENDA
2. Discuss and hear presentation from Emergency Management Coordinator, John Hostas regarding Emergency Mitigation Planning.
Mr. Hostas passed along information to the council he had received at a Mitigation meeting he attended in Archer City earlier in the day. He also related that there would be a Mitigation meeting here in Seymour on October 23, 2018 and it is important for both City & County planning teams to attend this meeting.
3. Discuss, consider and take action on presentation from Don Lecroy with Metro Irrigation Supply in regards to replacing old control panels with two new control panels for the sprinkler system at the municipal golf course.
No action was taken on this item. After Mr. Lecroy gave the bid presentation and after reviewing the quote Mr. Lecroy provided, it was determined that considering that it was a quote over $15,000, this required notice to bidders through advertisement in the local news paper and sealed bids.
REGULAR MEETING CLOSES AND PUBLIC HEARINGS BEGIN
PUBLIC HEARING
4. The City of Seymour holds a public hearing regarding the Fiscal Year 2018-2019 proposed budget
No comments
PUBLIC HEARING
5. The City of Seymour holds a public hearing to establish the ad valorem levy tax rate for the City of Seymour, Texas, for Fiscal year 2018-2019.
The proposed tax rate is 0.49102 per $100 of value, which is the Effective Tax Rate.
No comments
PUBLIC HEARING
6. The City of Seymour holds a public hearing to review an application for variance pertaining to Lot 7 and the South 20 feet of Lot 8, Block D of the Reiman 2nd Addition, located on 510 S. Stratton in Seymour, Texas, from a R-3, mixed residential use to a B-2 commercial use, as requested by Rhonda Richardson.
No comments
PUBLIC HEARING
7. The City of Seymour holds a public hearing regarding a request from Brad Hammack to change 405 S. Washington Street from a R-1 residential zone to a B-2 commercial zone.
No comments
PUBLIC HEARING
8. The City of Seymour holds a public hearing regarding text amendments to the Zoning Ordinance and adding a Tiny House section to said ordinance as follows:
Section 3: Zoning Administration Part E, to remove all language indicating or pertaining to Building Permits and Certification of Occupancy.
Section 5: Zoning Districts Generally Part C item 10, providing Tiny House Guidelines
Section 11: “B-1”, Restricted Commercial District, Part F, to include allowances for sidewalk sales in a B-1 Commercial District
Section 16: Schedule of Uses and Off-Street Parking Requirements:
1. Add “Lodging” to “Boarding, Rooming House” category to make it all inclusive and to mark “Allowed” in a R-1 Residential Zone.
2. To mark Water Wells “Allowed” in a R-1 Residential Zone.
3. To mark Bed & Breakfast Accommodations “Allowed” in a R-1 Residential Zone & B-1, Commercial Zone.
4. To mark Insurance Sales Office “Allowed” in a R-1 Residential Zone.
PUBLIC HEARINGS CLOSE AND REGULAR MEETING RESUMES
9. Discuss, consider and take action to approve Resolution No. 1470, adopting the Fiscal Year 2018-2019 City of Seymour Budget and conducting a formal voice vote of the City Council for said resolution.
After a brief overview by Finance Director, Mary Griffin, Monty Glass made a motion to approve Resolution No. 1470, adopting the Fiscal Year 2018-2019 City of Seymour Budget, seconded by Mary K. Fair. Formal voice vote: Les Hons-Yes Paula Vaden-Yes, Jon Hrncirik-Yes, Mary K. Fair-Yes, Monty Glass-Yes
10. Discuss, consider and take action to by adopting Ordinance No. 2018-07, establishing the ad valorem levy tax rate for the City of Seymour, Fiscal Year 2018-2019, at 0.49102/$100 valuation, which is the effective tax rate. This tax rate represents the Operations and maintenance by conducting a formal voice vote for said ordinance.
After a brief overview by Finance Director, Mary Griffin, Monty Glass made a motion to adopt Ordinance No. 2018-07, establishing the ad valorem levy tax rate for the City of Seymour Fiscal Year 2018-2019 at 0.49102/$100 valuation, seconded by Paula Vaden.
Formal voice vote: Les Hons-Yes, Paula Vaden-Yes, Mary K. Fair-Yes, Monty Glass-Yes, Jon Hrncirik-Yes
11. Discuss, consider and take action regarding variance request from Rhonda Richardson at 510 S. Stratton Street, from a R-3 Mixed Residential use to a B-2 Commercial use.
After a brief overview by ED Director, Lauren Bush, a motion was made by Les Hons to approve the variance request. There was no second on the motion, therefore the variance request will not be considered.
12. Discuss, consider and take action regarding request from Brad Hammack to change 405 S. Washington Street from a R-1, Residential Zone to a B-2 Commercial use.
After a brief overview by ED Director, Lauren Bush, a motion was made by Monty Glass to approve request from Brad Hammack, seconded by Paula Vaden, motion carried.
13. Discuss, consider and take action to approve Ordinance No. 2018-08, amending the text for said ordinance No. 2007-02 and by adding a Tiny House section to said Ordinance No. 2018-08 as follows:
Section 3: Zoning Administration Part E, to remove all language indicating or pertaining to Building Permits and Certification of Occupancy.
Section 5: Zoning Districts Generally Part C item 10, providing Tiny House Guidelines
Section 11: “B-1”, Restricted Commercial District, Part F, to include allowances for sidewalk sales in a B-1 Commercial District
Section 16: Schedule of Uses and Off-Street Parking Requirements:
1. Add “Lodging” to “Boarding, Rooming House” category to make it all inclusive and to mark “Allowed” in a R-1 Residential Zone.
2. To mark Water Wells “Allowed” in a R-1 Residential Zone.
3. To mark Bed & Breakfast Accommodations “Allowed” in a R-1 Residential Zone & B-1, Commercial Zone.
4. To mark Insurance Sales Office “Allowed” in a R-1 Residential Zone.
After a lengthy discussion between the City Council, Lauren Bush, Jim Martin and Tabitha Lane, No action was taken on item #13. The City Council gave direction to Lauren Bush on specific wording and changes they want to see in the Tiny House ordinance like egress windows, square footage, the roof and clarification on the foundation.
14. Discuss, consider and give direction to the City Administrator regarding transfer station fee.
Direction was given to City Administrator, Steve Biedermann to make changes to the transfer station commercial fees. Change the rates on Trailers-Commercial/Brush Only on the current Ordinance to the following:
16 ft or under $50.00
Over 16 ft $75.00
Truck $100.00
These changes will be made in the form of an Ordinance and will be considered for approval at the October City Council Meeting.
15. Discuss, consider and take action regarding Resolution No. 1471, designation the Baylor County Banner as the official newspaper for legal notices and announcements for the City of Seymour, Texas, as required by State Law, Texas, Texas Local Government Code §52.004.
A motion was made by Les Hons approving Resolution No. 1471, seconded by Paula Vaden, motion carried.
16. Discuss consider and take action to approve City of Seymour bills paid the month of August 2018.
Paula Vaden made a motion to approve the city bills paid in August 2018, seconded by Mary K. Fair, motion carried.
17. Discuss and review the City of Seymour Water Well Report.
Steve Biedermann gave an overview of the Water Well Report
18. Discuss and review the Public Nuisance Ordinance and give direction to City Administrator, Steve Biedermann.
The City Council gave direction to Mr. Biedermann to change No. 8 “Weeds” under section 7.201 from 24 inches in height to 8-12 inches in height.
REGULAR MEETING CLOSES AND EXECUTIVE SESSION BEGINS AT 9:23 P.M.
19. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code under §551.074; Personnel: regarding Economic Development Position
A. (1) To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employment
EXECUTIVE SESSION CLOSES AND REGUALR MEETING RESUMES AT 10:26
P.M.
20. Discuss and take action regarding deliberation from Executive Session.
No action was taken regarding deliberation from Executive Session
21. Adjournment
A motion was made by Les Hons, seconded by Monty Glass to adjourn at 10:26 P.M.
Mayor Pro Tem Jon Hrncirik
Attest :
Recording Secretary, Suzanne Shumate