CITY OF SEYMOUR CITY COUNCIL
MEETING MINUTES
NOVEMBER 19, 2019
A Rescheduled City Council Meeting was held on Tuesday, November 19, 2019 at 7:00 p.m. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.
Call to Order, Roll Call and Pledge of Allegiance by Mayor Jon Hrncirik at 7:01 p.m.
Council present: Mayor Jon Hrncirik, MPT Monty Glass, Council members: Mary K. Fair, Brian Broome and Paula K. Vaden.
Counsel present: City Attorney Jonathan Whitsitt
Council absent: Council member Lan Winn
City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, ED Director Lauren Bush, Electric Supervisor Jay Barrington and Seymour PD Bryce Sawyer.
Guest: Bill Culver, Felipe Deanda and Charlie Rose
Announcements from the Mayor: Mayor Hrncirik had no comments or announcements
Citizen’s Questions and/ or Comments: No one signed up for questions or comments
Consent Agenda: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)
1. CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:
a. Approve Regular Meeting Minutes for Thursday, October 17, 2019
b. Employee List/SFRC Membership Total Report
Administration and Supervisor monthly reports
End of Consent Agenda
Motion made by MPT Monty Glass, second by Council member Paula K. Vaden, to approve Consent Agenda as presented.
Regular meeting closes and Public hearing begins at 7:04 p.m.
2. A Public Hearing of the City of Seymour, Texas, regarding the placement of Two Solar LED Yellow Flashing Beacon Lights, to be placed on Nevada and Cedar Street and Morris and Cedar Street.
This Public Hearing had been on the agenda for several months. Initially, stop signs were considered, but, after further discussion, it was decided that LED Flashing Lights would be more effective. Council asked that the Sacred Heart Catholic Church consider paying half the cost of the two lights, which they agreed to. No questions or comments were asked, therefore, public hearing closed.
Public hearing closes and Regular meeting will resume at 7:09 p.m.
3. Discuss, consider and take action to approve Ordinance No. 2019-08, regarding the placement of Two Solar LED Yellow Flashing Beacon Lights, to be placed on Nevada and Cedar Street and Morris and Cedar Street.
Motion made by MPT Monty Glass, second by Council member Mary K. Fair, to approve Ordinance No. 2019-08, regarding the placement of two solar led yellow flashing beacon lights, to be placed on Nevada and Cedar Street and Morris and Cedar Street. Motion passes unanimously.
Regular Meeting closes and Executive Session will begin in regards to Agenda Item #4 at 7:10 p.m.
4. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code, under §551.071- Consultation with City Attorney regarding property located on N. Washington Street, belonging to Bill Culver.
Executive Session closes and Regular meeting resumes at 7:36 p.m.
At this time, Mayor Jon Hrncirik asked that agenda item #22 be discussed as this is in regards to agenda item #4.
22. Discuss and take action regarding deliberations from Executive Session on personal property, located on N. Washington Street.
Motion made by MPT Monty Glass, second by Council member Paula K. Vaden, to purchase red brick for the West side of city sidewalk, in the amount of $5,200.00. Motion passed unanimously.
Mayor Jon Hrncirik asked that agenda item #14 be discussed at this time, so that City Attorney J. Whitsitt, could head home and tend to personal business.
14. Discuss, consider and take action on identifying limits that the Seymour Police Department, are allowed to respond beyond the City limits and provide assistance to DPS, EMS, Baylor Co. Sheriff’s Dept., SVFD and TxDot.
This agenda item was placed to address some concerns that the City Council had. Council’s main concern was the lack of police patrolling the city limits, when a wreck or fire occurred
outside of the city limits and all units were called to help. After continued discussion, it was agreed upon that as soon as the county addressed the matter at hand, City of Seymour Police Department, would come back to town as soon as possible.
Mayor Hrncirik advised police officer to use good judgment and no action was taken on this agenda item.
At this time, Council resumed back to Agenda Item #5
5. Discuss and give direction to City Administrator, Steve Biedermann, regarding AFLAC information received from Deana Dalton and Alex Ford.
Mayor Jon Hrncirik asked that this agenda item be removed as representatives would not be at the council meeting.
6. Discuss, consider and take action to approve Resolution No. 1487, regarding a Financial Agreement for the purpose of procuring a “Motor Grader and Miscellaneous Equipment”.
Correction was made on resolution as wording should read Motor Grader, instead of Backhoe.
Correction was noted by Mayor and City Council.
Motion made by Council member Brian Broome, second by Council member Paula K. Vaden, to approve Resolution No. 1487, regarding financial agreement . Motion passed unanimously.
7. Discuss, consider and take action regarding City of Seymour bills paid the month of
October, 2019.
Motion made by Council member Paula K. Vaden, second by MPT Monty Glass, to approve bills paid the month of October, 2019. Motion passed unanimously.
8. Discuss, consider and take action to change December 19, 2019, Regular City Council meeting to Thursday, December 12, 2019, or leave as scheduled.
City Secretary advised the council that changing the council meeting to December 19th would cause a date conflict, due to the SVFD hosting their annual hamburger feed, along with the Christmas Parade. Council chose to change meeting to December 17, 2019. Motion made by MPT Monty Glass, second by Council member Mary K. Fair, to approve and change the December meeting for Tuesday, December 17, 2019. Motion passed unanimously.
9. Discuss, consider and take action regarding the annual contract, between the City of Seymour, and Baylor County Appraisal District. This contract is for Assessment and
Collection Services, beginning January 1, 2020, and ending December 31, 2020.
Motion made by MPT Monty Glass, second by Council member Brian Broome, to approve the annual contract between the City of Seymour, Texas and Baylor County Appraisal District.
Motion passes with 4 ayes and abstaining was Council member Paula K. Vaden, as she is an employee with the Baylor Co. Appraisal District.
10. Discuss, consider and take action regarding City of Seymour, Debt Services as presented by Finance Director, Mary Griffin.
Finance Director Mary Griffin, had provided financial information to Mayor and City Council to review in their packets.
City Administrator stated that this was for information only and to also allow council to see how much annual debt the City is obligated to pay. Everyone understood after reviewing the debt information. .
Motion made by Council member Paula K. Vaden, second by MPT Monty Glass, to state that they had reviewed and understood the information presented to them. Motion passed unanimously.
11. Discuss, consider and take action regarding the Salt Fork Recreational Complex Membership Application update.
After a long discussion regarding this agenda item, the Mayor and City Council could not come to an agreement. Therefore, this item was tabled
A five minute recess was called at this time by Mayor Jon Hrncirik.
Recess closes at 8:37 p.m., and Regular Meeting resumes at 8:42 p.m.
12. Discuss, consider and take action regarding Seymour Housing Authority, Transfer Station Fee privileges.
Motion made by MPT Monty Glass, second by Council member Brian Broome, to take action regarding the Seymour Housing Authority, Transfer Station privileges as follows:
1. A flat fee monthly rate of $250.00 will be invoiced to the Seymour Housing Authority.
2. When Seymour Housing Authority chooses to dump after regular Transfer Station hours, the Housing Authority will contact the Baylor Co. Dispatch Office and the Dispatch Officer will contact either the Water or Electric Dept. Employee that is on call on the weekend, and they will meet them at the Transfer Station. Once they have disposed of their junk, City of Seymour Employee will make sure that the Transfer Station is locked up and closed. No combination lock will be given to Seymour Housing Authority. Motion passed unanimously.
13. Discuss, consider and give direction to City Administrator, Steve Biedermann, regarding the placement of wireless internet service from AMA Tech Tel for City of Seymour buildings.
City Administrator stated that he would like to know from City Council what City buildings they would like to wireless internet service at. Council made the recommendations for the following: City Hall, Street Barn, Electric Dept., Police Department, Transfer Station, Reverse Osmosis Plant, Portwood Pavilion, Salt Fork Recreational Complex, Water/Sewer Plant, Seymour City Pool and Seymour Chamber of Commerce. At a later date, other entities may be considered. Direction was given to City Administrator to proceed with this agenda item.
15. Discuss, consider and take action regarding the Christmas Cowboy Ball Sponsorship in the amount of $200.00, for December 7, 2019. All proceeds to benefit the Seymour Rodeo Association.
Motion made by Council member Paula K. Vaden, second by MPT Monty Glass, to allow City of Seymour, to purchase a Christmas Cowboy table for $200.00. Motion passed unanimously.
16. Discuss, consider and take action regarding the appointment of an Alternate, for the Rolling Plains Management Corporation.
Motion made by MPT Monty Glass, second by Council member Brian Broome, to appoint Council member Mary K. Fair as Alternate for Rolling Plains Corporation. Council Member Mary K. Fair abstained. Passed with 3 Yeas and 0 Nays.
17. Discuss, consider and give direction to City Administrator Steve Biedermann, regarding current water/sewer ordinance.
City Administrator would like to see the current water/sewer rates go up. Mayor Hrncirik asked each council member their view on this matter. Council member Mary K. Fair stated Yes, Council member Brian Broome stated No, MPT Monty Glass stated Yes and Council member Paula K. Vaden stated No. Mayor stated that this would be re-addressed next month as Council member Lan Winn was absent and he would like to get his opinion as well.
No action was taken at this time.
18. Discuss, consider and take action regarding KSEY Radio, and whether to stay on the air or not, during council meetings.
Motion made by Council member Mary K. Fair, second by Council member Paula K. Vaden, to continue for council meetings to remain on the air. Motion passed unanimously.
19. Discuss, consider and take action regarding a onetime sponsorship payment to the Seymour Chamber of Commerce and allowing them to disburse as needed for Fiscal Year 2019-2020.
City of Seymour Council decided that rather than writing the Seymour Chamber of Commerce a monthly check for sponsorship, the City of Seymour will write a one-time check for the Fiscal Year 2019-2020. No other funds will be considered until the next Fiscal Year.
Motion made by Council member Brian Broome, second by MPT Monty Glass, for Accounts Payable to write a one-time only payment for the Fiscal Year 2019-2020, and no other sponsorship will be considered until the next Fiscal Year. Motion passed unanimously.
20. Discuss and review the Reverse Osmosis Water Well Report as presented by City Administrator, Steve Biedermann.
No change and no action on this agenda item at this time. Mayor Hrncirik advised that the Council will review this information periodically, instead of monthly. No action was taken.
Regular meeting closes and Executive Session(s) will begin at 9:22 p.m.
21. An Executive Session (closed to the public) and pursuant to Chapter 551 of the Texas Local Government Code, under §551.074- Personnel: Electric Position/Job Description.
Executive Session closes and Regular Meeting resumes at 9:46 p.m.
23. Discuss and take action regarding deliberations from Executive Session on job description for Electric Department.
No action taken on this agenda item.
24. Adjournment by Council member Brian Broome, second by MPT Monty Glass at 9:50 p.m.
PASSED AND APPROVED ON THIS THE 17TH DAY OF DECEMBER, 2019.
Mayor Jon Hrncirik
ATTEST:
Conchita Torrez, City Secretary, TRMC