CITY OF SEYMOUR CITY COUNCIL
MEETING MINUTES
OCTOBER 17, 2019
A Regular City Council Meeting was held at the Portwood Art & Civic Center, on Thursday,
October 17, 2019, at 7:00 p.m., 800 E. Morris Street in Seymour, Texas.
Call to Order, Roll Call and Pledge of Allegiance by Mayor Jon Hrncirik at 7:00 p.m.
Council present: Mayor Jon Hrncirik, MPT Monty Glass and Council members Lan Winn,
Mary K. Fair, Brian Broome and Paula K. Vaden.
City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin, Police Officer Neal Lott and ED Director Lauren Bush.
Counsel present: Jonathan Whitsitt, City Attorney
Guest: Tess Decker, Kade McAdams, Nick Slaggle, Carson Hardin, Channing Stroebel,
Cody Fite, Amy Burnett, Gavin Estraca, Kamryn Hrcirik, Tim Elliott, Charlie Rose and Jeff Groves.
Proclamation: Czech Heritage and Cancer Prevention Month were read by the Mayor.
Announcements from Mayor: Mayor Hrncirik had no announcements at this time.
Citizen’s questions/Comments: No one signed up for questions or comments.
Consent Agenda: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)
1.CONSIDER APPROVING THE CONSENT AGENDA AS FOLLOWS:
a.) Approve meeting minutes for September 19, 2019
b.) Accept Reports
1. Monthly Investment Report for August 2019
2. Employee List & Salt Fork Recreational Complex
3. Administration and Supervisor Written Reports
End of Consent Agenda
Motion made by MPT Glass, second by Councilmember Winn. Motion passed unanimously.
Regular meeting closes and Public Hearing was held at 7:06 p.m.
2. A Public Hearing of the City of Seymour, regarding the placement of Stop Signs in two locations: One on Nevada and Cedar Street, controlling traffic north and south and on Morris
Street and Cedar Street, controlling traffic north and south.
During last month’s Council meeting, Jim Novak, Jeff Groves and Vonda Archer expressed concerns regarding the safety of citizen’s that attend the Catholic Church located on Cedar Street. A long discussion was had regarding whether Stop Signs would actually be the best solution for this concern. After much deliberation it was decided that Solar LED Yellow Flashing Beacon Lights would be placed on the North and South Side of Cedar Street, by the Sacred Heart Catholic Church. The church will also be responsible for splitting the cost of the lights with the City of Seymour.
No one else had questions or comments.
Public hearing closes and Regular meeting will resume at 7:47 p.m.
3. Discuss, consider and take action to adopt Ordinance No. 2019-07, by adding section 11.810, “Electric Switchover” fee to the City of Seymour, Code of Ordinances.
This ordinance had been sent to attorneys for review and changes were made to make it more generic and a motion was entertained.
Motion made by Council member Vaden, second by MPT Glass, to adopt Ordinance No. 2019-07, regarding the Electric Switchover Fee, which will be added to the Code of Ordinances. Motion passed unanimously.
4. Discuss, consider and approve Ordinance No. 2019-08, regarding the placement of two Stop Signs. One on Nevada and Cedar Street, controlling traffic north and south and Morris Street and Cedar Street, controlling traffic north and south.
There was no action taken on this agenda item as Council decided to not place stop signs, but, rather go with LED Lights. City Secretary will place a Public Hearing in BANNER for the November 21, 2019, Regular City Council Meeting.
5. Discuss, consider and take action to appoint ED Director Lauren Bush, as the Nortex Regional Planning Commission Proxy/Alternate Designee.
Motion made by Council member Fair, second by Council member Broome, to appoint ED Director Lauren Bush, as the Nortex Regional Planning Commission Proxy/Alternate Representative. Motion passed unanimously.
6. Discuss, consider and take action regarding SWOT (Strength, Weakness, Opportunity & Threats) Analysis, and annual goal information as presented by ED Director Lauren Bush.
ED Direction Lauren Bush presented Mayor Hrncirik and City Council with an Analysis and annual goal information for the City of Seymour. After reviewing, Council agreed for Lauren to move forward.
Motion made by Council member Broome, second by Vaden, to approve and allow Lauren, to move forward. Motion passed unanimously.
At this time, Mayor Hrncirik asked to move agenda item #11, next.
11. Discuss and re-evaluate the 2 cent electrical rate reduction.
City Council reviewed the loss for the City of Seymour, since the 2 cent reduction was made in August, 2019. After much deliberation, the Mayor asked each Council member whether they would like to leave as is, or raise back up. The following was decided by the council members:
Lan Winn – No Paula K. Vaden – No Mary K. Fair- Yes
Brian Broome- No MPT Glass- Yes
This will be reviewed again in January, 2020
7. Discuss, consider and take action regarding Retail Firm information, received from ED Director Lauren Bush.
Mayor and City Council reviewed the information that was presented to them by ED Director, Lauren Bush. After hearing all the facts a motion was entertained.
Motion made by MPT Glass, second by Council member Vaden, to allow Lauren Bush to go with Retail Strategies. Motion passed unanimously.
8. Discuss, consider and take action to approve Resolution No. 1486, a resolution of the City of Seymour, to approve the annual review of the Investment Policy for Invested Funds for the City of Seymour.
City Administrator Biedermann spoke regarding this Resolution. Mr. Biedermann stated that this was an annual review of the City of Seymour, Investment Policy and did not see any changes that needed to be made at this time. Council member Fair, pointed out that a typing error was made and needed to be corrected. The word “in” will be added to the resolution and correction was noted.
Motion was made by Councilmember Fair, second by Council member Winn, to approve Resolution No. 1486, with noted correction. Motion passed unanimously.
9. Discuss and review the R.O. Water Well Report.
City Administrator Biedermann stated that the wells continue to do good and that Jason Bench, was no longer an employee of the City of Seymour, as he has moved out of town. John Davis is the overseer of the R.O. Plant. No action was taken on this agenda item.
10. Discuss, consider and take action to approve the City bills paid the month of September, 2019.
Motion made by MPT Glass, second by Council member Vaden, to approve City bills for the month of September, 2019. Motion passed unanimously.
12. Discuss, consider and take action to re-address the Gun Range Fee Schedule.
The Gun Range Fees were re-addressed and more clarification was needed. After deliberations were had by Council the following was decided:
Family membership (family who lives in the same household) $15.00 per month or $180.00 annually.
Single individual membership – $10.00 per month or $120.00 annually
Individuals who would like to shoot on a per month basis is $20.00 per month.
Motion made by Council member Broome, second by Council member Winn, to approve the following fees for the Gun Range, for employees only. Motion passed unanimously.
13. Discuss, consider and approve the Busted In Baylor Co. (BIBC) softball tournament scheduled for October 26, 2019.
Motion made by Council member Vaden, second by Council member Broome, to approve the BIBC Tournament scheduled for October 26, 2019. Motion passed unanimously.
14. Discuss, consider and take action regarding Home Program 2019-2020, Request for Proposal received from KWA Management, LLC.
City Administrator spoke on this agenda item. Their City of Seymour had placed a Proposal Notice in the BANNER regarding the 2019-2020, Home Program. One proposal was received by KWA Management, LLC.
Motion made by MPT Glass, second by Council member Winn, to accept proposal from KWA Management, LLC. Four Yeas and One abstained due to Conflict of Interest.
15. Discuss, consider and take action regarding information received from City Administrator Steve Biedermann, to hire Underwood Law Firm out of Lubbock, Texas.
Administrator Biedermann asked that City Council consider hiring Underwood Law Firm, from Lubbock Texas. This firm would represent the City of Seymour on a pending matter.
Motion made by Council member Fair, second by MPT Glass, to hire Underwood Law Firm.
Motion passed unanimously.
16. Discuss, re-consider and take action regarding work at N. Washington Street.
After discussing this particular item, Council made a motion by Council member Winn, second by Council member Vaden, to give owner of property, to complete work in 1 month, with either concrete or if owner would prefer red brick, owner would pay for brick and hire a brick layer to complete the job. Motion passed unanimously.
17. Discuss, consider and take action regarding a Lease/ Purchase regarding a 2012 Case Motor-Grader.
Motion made by Councilmember Broome, second by MPT Glass, to lease purchase a 2012 Case Motor-Grader for seven annual payments. First payment will be due one year from signed contract. Four Yeas and One Nay by Councilmember Winn.
Recess was called by Mayor Hrncirik at 10:10 p.m., and ended at 10:17 p.m.
Regular meeting closes and Executive Session(s) begin at 10:17 p.m.
18. An Executive Session (closed to the public) and pursuant to the Texas Local Gov. Code, Section §551.074, Personnel; Economic Dev. Dept./Job Description
Executive Session closes at 10:22 p.m., and Executive two begins
19. An Executive Session (closed to the public) and pursuant to the Texas Local Gov. Code, Section §551.074, Personnel; Finance Dept./ Job Description
Executive Session begins at 10:23 p.m. and closes at 10:50 p.m.
Executive Session begins at 10:51 p.m. and closes at 10:55 p.m.
20. An Executive Session (closed to the public) and pursuant to the Texas Local Gov. Code, Section §551.074, Personnel; Administrator Dept./Job Description
Executive Sessions close and regular meeting resumes
21. Discuss and take action regarding deliberations from Economic Dev. Executive Session.
Motion made by Councilmember Fair, second by MPT Glass, to approve updated job description for EDD Lauren Bush. Motion passed unanimously.
22. Discuss and take action regarding deliberations from Finance Executive Session.
Motion made by Councilmember Vaden, second by MPT Glass, to approve updated job description for Finance Director Mary Griffin. Motion passed unanimously.
23. Discuss and take action regarding deliberations from Administrator Executive Session.
Motion made by Councilmember Vaden, second by MPT Glass, to approve City Administrator Steve Biedermann’s job description with changes. (Adding Open Meetings and Open Records Training). Motion passed unanimously.
24. Adjournment of meeting by MPT Glass, second by Councilmember Broome at 10:57 p.m.
PASSED AND APPROVED ON THIS THE 19TH DAY OF NOVEMBER, 2019.
Mayor Jon Hrncirik
Attest:
City Secretary, Conchita Torrez, TRMC