CITY OF SEYMOUR CITY COUNCIL
MEETING MINUTES
SEPTEMBER 19, 2019
A Regular City Council Meeting was held on Thursday, September, 19, 2019, at 7:00 p.m., at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, Texas, 76380.
Call to Order, Roll Call and Pledge of Allegiance by Mayor Jon Hrncirik at 7:03 p.m.
Council present: Mayor Jon Hrncirik, MPT Monty Glass, Council members: Lan Winn, Mary K. Fair, Brian Broome and Paula K. Vaden.
Counsel : City Attorney was not present at this meeting.
City Staff present: City Administrator Steve Biedermann, City Secretary Conchita Torrez, Finance Director Mary Griffin. EDD Lauren Bush arrived at 7:29 p.m.
Guests: Joe Dickson, Darryl Shriver, Larry Miller, Richard Latham, Stanley Decker, Patti Chumley, Royce Stallcup, Jeff Groves, Adam Arredondo, Jim Novak, Leslie Hardin, Vonda Archer, Charles Rose, Mark McCord and Regan Hollar.
Announcements from the Mayor: Mayor Hrncirik had no announcements at this time.
Citizen’s questions/and or Comments: Jeff Truhn and Pattie Chumley signed up prior to the meeting for comments:
Jeff Truhn stated that he would like to see the twice a year cleanup be left as is. He felt that if we changed it to one time a year, our town would look a lot trashier and it would take longer for the Street department to clean up. Citizens would pile their trash earlier and therefore, it would be left in the yard a lot longer than usual. He hopes council will consider leaving it as is.
Patti Chumley stated that she lived just outside the city limits and paid county taxes.
She also stated that she would like to change her electric service from the City of Seymour, to Tri-County.
City Council thanked both of them for their comments.
CONSENT AGENDA: (Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.)
1. CONSIDER
APPROVING THE CONSENT AGENDA AS FOLLOWS:
a.) Approve City of Seymour Meeting Minutes from August 19, August 20, August 26, August 28, and September 10, 2019.
b.) Accept REPORTS:
1. Administration and Supervisor Written Reports
2. Golf membership Report/Employee List
End of consent agenda
Motion made by MPT Glass, second by Council member Vaden, to accept the consent agenda, with corrections made to the August 26, 2019, meeting minutes. Motion passed unanimously.
2. Discuss, consider and take action regarding clean up week for the City of Seymour,
as recommended by Street Supervisor Shawn Sanchez, and to consider having clean
up week, once a year instead of twice.
After discussing the clean up week agenda item, a motion was entertained.
Motion made by Council member Vaden, second by Council member Broome, to leave
Clean up week as is, remove sign up sheet as a requirement and also, allow the water
and electric department to help with clean up week as well, if not busy. Motion passed
unanimously.
3.Discuss and hear presentation from Royce Stallcup, regarding Harris Land Lease and
to review current contract.
After a long discussion regarding the Harris Land Lease, a motion was entertained.
Motion made by MPT Glass, second by Council member Vaden, to continue contract as is. Also, Stallcup is to install a fence on the property , in lieu of the 4k dollars that would have been paid to the City of Seymour, and provide receipts for the purchase and work. Motion passed unanimously.
Regular Meeting closes and Public Hearings will begin
Public Hearing at 751 p.m.
4. The City of Seymour will hold a Public Hearing regarding the Fiscal Year, 2019-2020, Proposed Budget for the City of Seymour.
Mary Griffin, Finance Director, spoke during the Public Hearing in regards to the 2019-2020, City of Seymour Budget. She stated that a lot of cutbacks had been made and that the City helps with financial assistance, to the Baylor Co. 911 Dispatch Services, The Baylor County Historical Museum, The Baylor Co. Free Library, and the Chamber of Commerce. The City of Seymour also helps with community events on an annual basis.
No one spoke for or against the budget, therefore, public hearing closed and council proceeded with the next public hearing.
Public Hearing at 7:53 p.m.
5.The City of Seymour will hold a public hearing to establish the ad valorem levy tax
rate for the City of Seymour Texas, for Fiscal Year 2019-2020. The proposed tax rate is
0.48485, per $100 value, which is higher than the effective tax rate of 0.44895, but,
lower than the roll back rate of 0.48487.
Mary Griffin, Finance Director spoke during this Public Hearing regarding our tax rate.
She stated that Council chose to adopt a tax rate of 0.48485 per $100/valuation. The
proposed tax rate is higher than the effective tax rate of 0.44895, but , lower than the
roll back rate of 0.48487. This raised taxes for the City of Seymour by 0.0358969%.
No one spoke for or against the Ad Valorem Tax Rate, therefore, City Council
proceeded with the third public hearing.
Public Hearing at 8:02 p.m.
6. The City of Seymour will hold a public hearing regarding an Ordinance of the City of
Seymour, adding 11.810 “Electric Service Switchover” to the Code of Ordinances of the
City of Seymour.
City Council reviewed the Electric Service Switchover Ordinance and would like to see
it in a more generic form and a few more changes on it before approving. City
Administrator agreed to have the attorneys look it over one more time and make the
suggested changes by city council.
No one spoke for or against the ordinance in the Public Hearing.
Public hearings close and Regular meeting resumes
7. Discuss, consider and take action to approve Resolution No. 1484, adopting the
Fiscal Year 2019-2020, City of Seymour Budget and conduct a Formal Vote of the City
Council for said resolution.
Motion made by Council member Broome, second by Council member Fair, to approve
Resolution No. 1484, 2019-2020, City of Seymour Budget and conduct a Formal Vote of
the City Council of said Resolution. Motion passed unanimously.
Mayor Hrncirik asked each council member their approval or non approval of the
budget.
Lan Winn Yea
Mary K. Fair Yea
Brian Broome Yea
Monty Glass Yea
Paula K. Vaden Yea
8. Discuss, consider and take action to adopt Ordinance No. 2019-06, establishing the
Ad valorem tax rate for the City of Seymour, Fiscal Year 2019, at 0.48485/$100
Valuation, which is higher than the effective tax rate of 0.44895, and lower than the
roll Back rate of 0.48487. This tax rate represents the Operation and Maintenance and
will be conducted by a Formal Vote of the City Council for said ordinance.
Motion made by MPT Glass, second by Council member Fair, to approve Ordinance No.
2019-06, establishing the Ad Valorem Tax Rate for the City of Seymour, Fiscal Year
2019. The City will adopt the tax rate of 0.48485, which is higher than the effective tax
rate of 0.44895but, lower than the roll back rate of 0.48487489. This ordinance will be
conducted by a Formal Vote of the City Council.
Mayor Hrncirik asked each council member for their approval or non approval of the
2019, Ad Valorem Tax Rate.
Lan Winn Yea
Mary K. Fair Yea
Brian Broome Yea
Monty Glass Yea
Paula K. Vaden Abstained due to conflict of interest
Ordinance passed with 4 Yeas and Council member Vaden abstained
9. Discuss, consider and take action to approve Ordinance No. 2019-07, adding section
11.810, “Electric Switchover” to the Code of Ordinances of the City of Seymour.
Due to changes that city council suggested before final passing, there was no action
taken on this agenda item.
10. Discuss, consider and take action to approve Resolution No. 1485, designating the
Baylor Co. BANNER, as the official newspaper for legal notices and announcements for
the City of Seymour, Texas, as required by State Law and Texas Local Government
Code §52.004.
Motion made by MPT Glass, second by Council member Vaden, to approve BANNER
Resolution No. 1485. Motion passed unanimously.
11. Discuss and approve the City of Seymour accounting bills paid the month of August,
2019.
Motion made by Council member Vaden, second by MPT Glass, to approve the bills
paid the month of August 2019. Motion passed unanimously.
12. Hear presentation from City Administrator Steve Biedermann, regarding the RO
Water Well Report.
City Administrator stated that the wells still had plenty of water. He did not see any
reason to change the Drought Contingency Plan. No action taken on this agenda item.
13. Discuss, consider and take action regarding American Cancer Society Sponsorship:
Level 1: $100 Level 2: $250 Level 3: $350 Level 4: $500
Motion made by MPT Glass, second by Council member Winn, to support the Cancer
Society, Level 4, for the amount of $500.00. Council passed with 4 ayes and Council
member Fair abstained from vote, due to conflict of interest.
14. Discuss and give City Administrator direction regarding the installation and
purchase of red brick for project on N. Washington Street.
Motion made by Council member Winn, second by Council member Vaden, to allow
city crew to help with concrete and to let owner know that if he would like red brick, it
would be at his expense. Motion passed unanimously.
15. Discuss and give City Administrator direction regarding stop signs on Cedar Street
facing North and South.
Jim Novak and Vonda Archer spoke to the Council of the need for signs on Cedar
Street. City Secretary Torrez advised the Mayor that a Public Hearing would need to be
placed in the BANNER, and during our October meeting, an Ordinance would be placed
on the agenda for approval. Everyone understood.
Motion made by Council member Fair, second by MPT Glass, suggested placement of
stop signs, at the corner of Cedar and Nevada and the corner of Cedar and Morris
Street. Motion passed unanimously.
Mayor Hrncirik called a recess at 8:38 p.m.
Regular meeting closes and Executive Session(s) begins at 8:53 p.m.
16. An Executive Session (closed to the public) and pursuant to the Texas Local Gov.
Code, Section §551.074, Personnel: regarding Economic Dev. Dept. /Job Description.
Executive Session closes and Executive Session two will begins at 9:04 p.m.
17. An Executive Session (closed to the public) and pursuant to the Texas Local Gov.
Code, Section §551.074, Personnel: regarding Finance Dept./ Job Description.
Executive Session two closes and Executive Session three will begins at 9:29 p.m.
18. An Executive Session (closed to the public) and pursuant to the Texas Local Gov.
Code, Section §551.074, Personnel: regarding Administrator Dept. / Job Description.
Executive Sessions close and regular meeting will resume at 9:47 p.m.
19. Discuss and take action regarding deliberations from Executive Session for
Economic Dev. Dept./Job Description.
No action taken
20. Discuss and take action regarding deliberations from Executive Session for
Finance Dept./Job Description.
No action taken
21. Discuss and take action regarding deliberations from Executive Session for City
Administrator/Job Description.
No action taken
22. Adjournment by Council member Winn, second by MPT Glass to close meeting at
9:50 p.m. Motion passed unanimously.
Passed and Approved on this the 17th day of October, 2019.
Mayor Jon Hrncirik
Attest:
City Secretary, Conchita Torrez, TRMC